Date: Sunday, September 29, 2019Place: Memphis Botanic GardenTime: 10:00 a.m. to 5:00 p.m., rain or shine
The application and fees are due by August 15, 2019. Applications submitted and fees paid by June 30 are eligible for a $25 discount.
You will be notified within 5 days after your application is received. All fees are required before you are confirmed.
The 2019 food vendor basic package fee is $300. The basic package includes one (1) 10x10 tent, one (1) 6-ft. or 8-ft. table and two (2) chairs. The space only (bringing your own tent) fee is $100. Tent stakes are not allowed at Memphis Botanic Garden. Please bring sandbags or weights to secure your tent. For space only, there is an additional fee for tables and chairs.
The Memphis Japan Festival celebrates the culture and traditions of Japan. So, the food that is sold should be Japanese or East Asian/Japanese-influenced Western cuisine. If you will serve Western cuisine, we encourage you to add a Japanese or Japanese-inspired food item to your menu. Food is an important aspect of Japanese culture, and our food area allows visitors to sample a variety of Japanese and Japanese-influenced cuisine.
The Memphis Japan Festival Planning Committee will decide the location for each vendor. Priority is given to vendors who include at least 50% Japanese food.
Beer, sake and wine may be sold. No other alcoholic beverages.
Please provide an attractive Japanese appearance and theme to your tent space and menu items. This may include signs, posters, decorations and tablecloths. Balloons are not permitted at the Garden.
You are responsible for setting up and taking down your area, equipment and supplies. If you bring just your own tent, there is an additional fee for tables and chairs. Set-up time will begin on Sunday morning between 7:00 a.m. and 9:30 a.m. Please do not dismantle your area until 5:00 p.m. We cannot guarantee volunteer and staff assistance with set up/unloading and breakdown/loading.
Electrical connections must be requested on the application below. Electrical access is limited, so we must be advised of electrical needs well in advance of the Festival. Vendors requesting electricity will be placed as close as possible to available outlets. You must bring your own 12-gauge extension cords.
You will need to bring water for drinking and cooking.
Cancellation Policy: You must notify Festival Management in writing of your intent to cancel no later than September 15, 2019 in order to receive a 50% refund. After September 15, 2019, no refunds will be offered.
The Memphis Japan Festival is a rain or shine event and will remain scheduled as planned, regardless of inclement weather. No refunds will be given due to interruption of the festival or cancellation for reasons beyond the control of the Festival. These reasons include, but are not limited to, weather, acts of God, acts of terrorism, governmental intervention or any other cause that may prevent or interrupt the festival. The Memphis Japan Festival is not responsible for any losses that could arise because of inclement weather, interruption of the festival or cancellation for reasons beyond the control of the Festival.
After you submit this form, we will advise you if your application has been approved.
We must receive your current health score report and a Certificate of Insurance with Memphis Botanic Garden and Japan-America Society of Tennessee as additional insured:
Japan-America Society of TennesseeP. O. Box 330003Nashville, TN 37203
Memphis Botanic Garden750 Cherry RoadMemphis, TN 38117
The Shelby County Health Department requires that you apply for a temporary health permit. The Health Department will bring your permit to the Festival and give it to you after an inspection.
If you will be cooking, you will need to bring a fire extinguisher with an annual inspection and certification tag and that has not been discharged. Cooking is prohibited under the tent and must be at least 10 feet from the tent.
When you receive notice of approval, you may pay the fees by check or credit card. If you prefer to pay by check, please make your check payable to JAST, and send your check to this address: Japan-America Society of Tennessee, P. O. Box 330003, Nashville, TN 37203.
If you would like to pay by credit card, this is the PayPal link - https://www.paypal.com/us/webapps/mpp/search-cause?charityId=122975&s=3. Please email a copy of your PayPal receipt to Ginger Byrn at email@example.com.
Please do not mail a check or pay by credit card until you have been advised that your application has been approved.
If you have any questions, please email Ginger Byrn at firstname.lastname@example.org or call 615-603-9180.
We look forward to seeing you at the 2019 Memphis Japan Festival!