Programming Room Checkout Form 2022-2023
We will be using this Google Form to track checkout requests from the Housing and Residence Life Programming Room. All requests to checkout items from the HRL Programming Room should be completed at least one week in advance of the program date and please understand that all requests will be considered on a first come-first serve basis. Your request is not guaranteed until you have received a confirmation email from a housing staff member and you should receive confirmation within two (2) business days of submitting your request.

Please keep in mind there is a limited amount of check out availability per week. If your request is approved, the Programming GA will reach out to you to set up a pick up time in which you will need to come to the HRL Programming Room in Presidents Hall to transport all requested materials. Remember that you are responsible for any of the checked out HRL materials, where damages/cleaning charges may be assessed if necessary.

You only need to submit this request for items that you plan to remove from the programming room for an event and return at a later time. There is no need to submit this request for art supplies or things like using butcher paper or bulletin board boarder.

We ask that you be as specific as possible when submitting this request. We will reach out to you individually if there are any additional questions or concerns regarding your request, but feel free to email Programming GA at housingpa@uwf.edu with any specific questions. Thank you!
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Staff Membership *
Full Name of Requester *
Requester Email Address *
Requester Cell Phone Number *
Please select your classification *
Event Information
Reminder that you may only reserve the equipment 24 hours at a time. RLC Kaley Van Zile will reach out to you to confirm request and to schedule set up a pick up time in which you will need to come to the HRL Programming Room in Presidents Hall to transport all requested materials. Remember that you are responsible for any of the checked out HRL materials, where damages/cleaning charges may be assessed if necessary.
What department or student group are you requesting the items for? *
Event Title *
Event Date *
MM
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DD
/
YYYY
Event Time *
Time
:
Event Location *
How many people are expected at your event? *
Jumbo Games / Miscellaneous Programming Supplies
Please check all of the jumbo games/miscellaneous programming supplies that you want to checkout for your event
Electronics Checkout
Please check all of the electronics equipment that you want to checkout for your event
Food Equipment Checkout
Please check all of the food equipment that you want to checkout for your event
Craft Supply Checkout
Please check all of the craft supplies that you want to checkout for your event
Board Game Checkout
Please check all of the board games that you want to checkout for your event
Chairs/Tables Checkout
Availability depends on the MPR reservations; pick up for chairs and tables from MPR.
How many chairs are needed?
Based on current inventory, we have up to 60 chairs available.
How many tables and what type are needed?
Based on current inventory, we have up to 28 rectangular tables and 12 round tables available.
Where would you like these chairs and/or tables to be for your event?
Please note that you will be responsible for moving these chairs from the Presidents Hall MPR to your event location and back after the conclusion of your event.
Final Checkout Information
Please enter any other HRL Programming Room supply requests regarding this specific event here
We will reach out to you individually if there are any additional questions or concerns regarding your request, but feel free to email GA Haley Evans at housingpa@uwf.edu with any specific questions. If no further requests or information need to be included, please type N/A.
I will return the equipment in the same state I received it, and any damage to the equipment will be charged to my student, organization, or department account. *
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This form was created inside of Faculty and Staff at UWF.