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Event Management Form: Church-sponsored events
Submit this form to put your event on the calendar and reserve building space. FOR PRIVATE EVENTS: see Rich Harper or Joe Sperry.
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* Indicates required question
Email
*
Your email
Event Name
*
e.g. Singles Activity Night or All-Church Worship Service
Your answer
Date of Event
*
MM/DD/YYY
Your answer
Event Start Time and End Time
*
All Day OR HH:MM and AM or PM
Your answer
Event Description
*
Brief summary to be posted publicly what attendees can expect from this event. Include any website URLs if desired.
Your answer
Expected Event Attendance
*
Your answer
Is this a repeating event?
*
Choose one
Choose
No, it's a one-time event
Weekly
Once every two weeks
Monthly by day of the week (e.g. every second Friday)
Monthly by date of the month (e.g. every 20th)
Quarterly
Which church group is sponsoring this event?
*
Check all that apply.
Pioneer Valley Church (all church event)
PVCoC Campus
PVCoC Youth (Preteen/Teen)
PVCoC Singles
Other:
Required
Full Name
*
The person who is submitting the form. The Event Management Team may need to contact you for more details.
Your answer
Email
Your answer
Daytime Phone
specify if it is a work, home or cell phone number
Your answer
Preferred method of contact
*
Choose
Email
Phone
Building Use
Will you need to use the PVCoC property?
*
Yes
No
Which space(s) will be needed for the event?
Check all that apply
Worship Hall (capacity: 400)
Lobby (capacity: 35)
Upper and Lower Gallery (cap.:100)
Fireside Room (cap.: 170)
Parking Lot (select if using as event space other than parking)
Other
Set-up Start Time
(Time need to enter the building for set-up: HH:MM and AM or PM)
Your answer
Clean-up End Time
(Time plan to leave the building after clean-up: HH:MM and AM or PM)
Your answer
Extra Set-up Date (date, start time and end time)
(ONLY if your set-up date is DIFFERENT than the Event Date or you need an EXTRA set-up date)
Your answer
Who will OPEN the building?
*
Below is a list of building key holders. Please choose one, confirming your event with them first. Do not assume they are available. Members should use the online Directory for contact information for the keyholders. If you need to change the opener, please email
pioneervalleycoc@gmail.com
Choose
B. Desrosiers
Da. Merck
C. Acevedo
E. Connor
L. Sharma
S. Sharma
C. Smith
J. Quist
S. Contois
T. Heaton
C. Heaton
J. Johnston
A. Fitzemeyer
J. Sperry
T. Fitzemeyer
Who will CLOSE the building?
*
Below is a list of building key holders. Please choose one, confirming your event with them first. Do not assume they are available. If you need to change the buidling closer, please email
pioneervalleycoc@gmail.com
Choose
Same as Opener, listed above
C. Acevedo
E. Connor
S. Contois
B. DesRosiers
A. Fitzemeyer
T. Fitzemeyer
C. Heaton
T. Heaton
J. Johnston
Da. Merck
L. Sharma
S. Sharma
J. Sperry
C. Smith
J. Quist
Set up/Take down required?
If "yes", please send the set-up layout to
pioneervalleycoc@gmail.com
Yes
No
Clear selection
Event Fees and Email Marketing
If you mark "yes" to any of the following questions, someone from the Event Management Team will be in touch with you for more details.
Is there an entrance fee associated with this event? If "yes", please list it in the box below.
*
e.g. ticket price, etc.
Your answer
Do you need email marketing support?
*
If you choose "yes" or "maybe", the Event Management Team will be in touch about email details.
Yes, I need this.
No, I'll send my own emails, using the bcc field.
Maybe. I'd like someone to contact me to discuss.
A copy of your responses will be emailed to the address you provided.
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