To take part in ConfLab, you must have read the following consent form and agreed to all the points described below. These data will be treated confidentially and will never be linked with your identity or personal information.
By signing, you agree to participate on ConfLab: Meet the Chairs! under the following conditions:
1. During the Meet the Chairs event, we will provide you with the MINGLE Midge sensor to be hung around your neck or clipped to your clothing (we will inform you which you must do at the moment the device is given to you). This device contains a low-power radio (emitter and receiver) for measuring proximity at 5 Hz and ensuring intra-modal synchronization, and an inertial measurement unit (IMU) for measuring body movement. It also records low-frequency audio at a maximum frequency of 2000Hz. A frequency will be chosen that we deem appropriate for detecting speaking status but not enough to recover the content of the conversation. The device has been inspected and deemed safe by a Health Safety and Environment advisor. During operation, the node will record acceleration, angular velocity, orientation, magnetic forces, proximity to other MINGLE Midge wearers, and low-frequency audio in its internal storage.
2. During the experiment, we will be recording video images via cameras installed on the ceiling above the area where you will be interacting, both in top-down and elevated side view. These videos will be treated confidentially and will never be linked to your identity or personal information but we will link your location in the images with the recordings of your MINGLE Midge. To protect your identity, only the top-down videos, where faces are less identifiable, will be shared with other researchers. However, we cannot guarantee that you cannot be identified from the video images.
3. To link your video data with your MINGLE Midge data, we use a camera to record a frontal video of you stating or showing your numerical identifier to the camera. The data from the frontal camera will not be shared.
4. The identity of your MINGLE Midge will be linked to the numeric identifier that you will receive when entering the room where the experiment is performed. This allows us to ensure that everybody who is recorded has agreed with this declaration.
5. Your recordings will be linked to the answers of the survey that you will be asked to fill during the event via a numerical identifier. They will also be linked to the following information from your ACM MM 2019 registration: 1) years of experience in the field; b) research interests
6. The recorded data will not be made freely available to the general public. The data may be shared with other researchers in the research community, only in the case of research that is substantially similar in purpose to the goal of this research project (analysis of community/network dynamics, analysis of social interaction in mingling scenarios) and only if these parties comply with the European Union General Data Protection Regulation (GDPR). Any researchers requesting access to the data will be required to sign an End-User License Agreement (EULA) agreeing to keep the data private and to the responsible use of the data as described in point 6, as well as compliance with the GDPR.
7. You understand that your participation in this experiment is voluntary. You have the right to withdraw from the experiment at any time during its execution. You may have access to your data if you request it. You have the right to the deletion of your data during a period of 3 months after the experiment, but not after this period. If you request deletion, we will ensure that your data is removed from the collection. In the case of video data, we will ensure that your face is anonymized/blurred in all videos.
8. In all cases, excerpts of the data that are used in research publications or presentations will be anonymized. This means that your identity will not be linked to your data, and we will ensure that your face is blurred in the images. The anonymized data may be presented in the following ways: a) Screenshots of the videos may be published in scientific publications. b) We may use short excerpts of the videos in scientific presentations. c) In the event that the experiments are of interest to the press, anonymized excerpts of the data may be distributed to the media (e.g. Newspapers, TV).
