Public Art Archive Collection Management System: Collection Intake Form
Please use this form to describe your current process for managing collections data.
Contact Name, Email & Phone
Organization Contact Info: Address
Organization Contact Info: Email, Phone & Web Address
# of object records: how many objects are a part of your collection (this includes permanent, temporary, and on loan artwork)
What collection management system do you currently use?
Microsoft Access or Pearl
Do you have the ability to export data from your current collection management system?
What level of collection detail do you keep about your objects? In a few sentences, please describe how you use your current collection management system if applicable.
Do you keep sensitive data in your collection management system?
What types of media do you currently store in your collection management system?
Images, Video, Audio
Images, Video, Audio, PDF's, Spreadsheets, Documents
What types of existing reports do you utilize in your current system? Please list your most utilized reports. You may also include a "wish list" of reports you'd like to be able to access.
Do you keep your own numbering system to identify objects?
Does your organization currently have records in the Public Art Archive? If you are unsure, search for your collection:
I don't know
Do you want the Public Art Archive to migrate your existing records in the Public Art Archive system to your collection management system?
How many people currently have access to your collection management system?
10 or higher
Does your organization have its own website to present your public art collection?
Does your current collection management system feed data to your website?
Are you interested in providing feedback on this initial deployment of the Public Art Archive's Collection Management System?
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