Public Art Archive Collection Management System: Collection Intake Form
Please use this form to describe your current process for managing collections data.
* Required
Email address
*
Your email
Contact Name, Email & Phone
Your answer
Organization/Collection Name
Your answer
Organization Contact Info: Address
Your answer
Organization Contact Info: Email, Phone & Web Address
Your answer
# of object records: how many objects are a part of your collection (this includes permanent, temporary, and on loan artwork)
0-100
100-500
500-1000
1000-5000
Clear selection
What collection management system do you currently use?
Past Perfect
Microsoft Access or Pearl
Embark
Filemaker Pro
Excel Spreadsheet
Argus
Other:
Clear selection
Do you have the ability to export data from your current collection management system?
Yes
No
Maybe
Clear selection
What level of collection detail do you keep about your objects? In a few sentences, please describe how you use your current collection management system if applicable.
Your answer
What are the major pain points with your current collection management system/workflow?
Your answer
Do you keep sensitive data in your collection management system?
Yes
No
Maybe
Clear selection
What types of media do you currently store in your collection management system?
Images
Images, Video, Audio
Images, Video, Audio, PDF's, Spreadsheets, Documents
Clear selection
What types of existing reports do you utilize in your current system? Please list your most utilized reports. You may also include a "wish list" of reports you'd like to be able to access.
Your answer
Do you keep your own numbering system to identify objects?
Option 1
Clear selection
Does your organization currently have records in the Public Art Archive? If you are unsure, search for your collection:
http://www.publicartarchive.org/browse-by/collection
Yes
No
I don't know
Clear selection
Do you want the Public Art Archive to migrate your existing records in the Public Art Archive system to your collection management system?
Yes
No
Maybe
Other:
Clear selection
How many people currently have access to your collection management system?
1-3
4-10
10 or higher
Clear selection
Does your organization have its own website to present your public art collection?
Yes
No
Clear selection
Does your current collection management system feed data to your website?
Yes
No
Maybe
Clear selection
Are you interested in providing feedback on this initial deployment of the Public Art Archive's Collection Management System?
Yes
No
Maybe
Clear selection
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