Public Art Archive Collection Management System: Collection Intake Form
Please use this form to describe your current process for managing collections data.
Email address *
Contact Name, Email & Phone
Organization/Collection Name
Organization Contact Info: Address
Organization Contact Info: Email, Phone & Web Address
# of object records: how many objects are a part of your collection (this includes permanent, temporary, and on loan artwork)
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What collection management system do you currently use?
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Do you have the ability to export data from your current collection management system?
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What level of collection detail do you keep about your objects? In a few sentences, please describe how you use your current collection management system if applicable.
What are the major pain points with your current collection management system/workflow?
Do you keep sensitive data in your collection management system?
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What types of media do you currently store in your collection management system?
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What types of existing reports do you utilize in your current system? Please list your most utilized reports. You may also include a "wish list" of reports you'd like to be able to access.
Do you keep your own numbering system to identify objects?
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Does your organization currently have records in the Public Art Archive? If you are unsure, search for your collection: http://www.publicartarchive.org/browse-by/collection
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Do you want the Public Art Archive to migrate your existing records in the Public Art Archive system to your collection management system?
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How many people currently have access to your collection management system?
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Does your organization have its own website to present your public art collection?
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Does your current collection management system feed data to your website?
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Are you interested in providing feedback on this initial deployment of the Public Art Archive's Collection Management System?
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