Trade, Craft and Food Booking Form - Egham Royal Show 2019
Please complete this form to book your place at the 2019 show. The Show will take place on Saturday 24th and Sunday 25th August in Caddeys Field, Whitehall Lane, Egham.
All bookings are subject to the Association's Terms and Conditions which are available on the Stand Information page of the Show's website.
Email address *
Booking Details
Your Name *
Your answer
Your Address *
Your answer
Contact Telephone Number *
Your answer
Business Name *
Your answer
Nature of Business *
Your answer
Registered Charity Number (if applicable)
Your answer
Type of Stand Required *
Extra Weekend Showground Passes required *
Each booking includes two showground entrance passes. Extra passes are available at a cost of £8 each. Please state whether extra passes are required and if so how many.
Your answer
Health and Safety Questionnaire
Whilst at the Egham Royal Show, Contractors, Stall Holders and Traders are required for Health and Safety, Insurance and Equal Opportunities, to register their details with The Show. Assuming your company or organisation complies with current legislation, there should be no need for any additional measures. It would be helpful if you could confirm that your business is, as far as you are aware, complying with current legislation.
Where appropriate, have you had DBS checks completed? *
Public Liability Insurance Policy Number *
Your answer
Public Liability Insurance Expiry Date *
Employers Liability Insurance Policy Number (if applicable)
Your answer
Employers Liability Insurance Expiry Date
Do you have a Health and Safety policy? *
Do you have a current Risk Assessment? *
Do you have a Method Statement for the activity you are carrying out? *
Do you have first aid or firefighting equipment onsite? *
Do you use Calor or Propane gas cylinders onsite? *
If so, how many?
Your answer
Will you have a generator onsite? *
Do you have procedures in place for dealing with accidents/emergencies? *
Do you have a Food Hygiene Certificate? (if applicable) *
Do you have an allergens list? (if applicable) *
All accidents must be reported to an Egham Royal Show Health and Safety Officer as soon as possible.
I agree to abide by The Egham Royal Show's terms and conditions as specified. The Show's terms and conditions are available to view at I understand that my booking will be accepted dependant on the following documentation being supplied: copy of Public Liability Insurance certificate valid on the show date, relevant food safety documentation, current Risk Assessment.
Name and Date *
Your answer
What do I need to do to complete my booking?
Once you have returned this form, please scan any further applicable documentation required to support your booking:

Current Public Liability Insurance Certificate
Food Safety Certificate
Current Risk Assessment

Email these to

You will then receive an email confirming provisional acceptance of your booking with information detailing how payment for your space can be made.

Thank you for your booking - we look forward to working with you at this year's Show.

Data Protection Policy
The Egham and Thorpe Royal Agricultural and Horticultural Association takes your privacy seriously.

By filling out this Booking Form, the stall holder gives consent that the Egham and Thorpe Royal Agricultural and Horticultural Association can process the data provided within the framework of the event and allow photographs to be made during the event. This includes all handling needed for the stall holder’s participation at the event and for drafting of a list of participants which will be distributed at the event and placing photographs/videos in the picture gallery accessible by participants and Egham and Thorpe Royal Agricultural and Horticultural Association Members or selecting some for articles on the event in a journal or newspaper or in any other web/social media/printed publication.

Right of access: applicants have the right to access and ask for changing or deleting their personal data, which will be kept by the Egham and Thorpe Royal Agricultural and Horticultural Association. The Egham and Thorpe Royal Agricultural and Horticultural Association would like to contact you occasionally to keep you informed of future Egham and Thorpe Royal Agricultural and Horticultural Association events and other relevant information. The Egham and Thorpe Royal Agricultural and Horticultural Association will not share your personal information at all unless legally required to do so.
A copy of your responses will be emailed to the address you provided.
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