2017 Food Booth Application

2017 Application for Food Booths for Canmore Folk Festival. Successful applicants will be sent an email package to be returned in May 2017. Festival information & details can be found at http://canmorefolkfestival.com

Our vendors are asked to walk the talk with us in our efforts to keep the Canmore Folk Festival as green as possible. As partners in our Toward Zero Waste initiative, we ask that you only serve with compostable or recyclable utensils and dinnerware. We encourage our patrons to bring their own mugs, water bottles, cutlery and plates.

The sale of water in commercial disposable plastic bottles is banned from the Canmore Folk Festival site in an effort to significantly reduce the amount of waste and plastic generated. Patrons will have access to potable water sources. Food vendors are asked to refrain from selling bottled water at their booths.

The Canmore Folk Festival has adopted a ZERO TOLERANCE policy towards any physical or verbal abuse directed towards our volunteers or coordinators. We are all working hard to make sure this festival is successful for all concerned. Threatening language or actions will not be tolerated.

Payment for your booth can be made this year via Paypal, and in fact would be preferred. Cheques will still be accepted and can be mailed to our central office. Please wait for an invoice to be sent to you once you have been notified of acceptance.

Many vendors each year require more weekend wristbands for their staff or family who are travelling with them. For every 10 feet of frontage, you will receive two weekend passes, or four passes for a 20-foot unit. If you require more, we’d like to offer you the option to donate food for our backstage volunteer hospitality tent rather than pay for that extra pass. Please contact Cohen at admin@canmorefolkfestival.com if you’d like to pursue this.

Food Booth Information
Each year we select about 15 food booths. We can expect from 3500 to 5000 Festival attendees per day. As a booth participant, you will receive the following for each booth space purchased:

*Listing in the Festival Program
*Parking pass for one vehicle
*Festival tickets – Two, three-day passes
*Heritage Day Pancake Breakfast access, Monday morning

Dates:

Saturday, August 5th – Monday, Aug. 7th, 2017

Hours:

Saturday 3:30 p.m. – 11:00 p.m. (Evening Concert)
Sunday 10:00 a.m. – 11:00 p.m
Monday 10:00 a.m. – 10:00 p.m.

Set-Up:

Friday: Beginning at 5 p.m. and as directed by the Food Booth Coordinator

All booths MUST be set up and ready for inspection by the Health Department at 3:00 p.m. on Saturday.

Booths:

The Canmore Folk Festival charges $60 per foot for frontage along the track. We have limited ability to accommodate booths that are deeper than 10 feet, but it is possible. Please give ALL dimensions on your application form. You MUST include hitch lengths in your calculation.

You are completely responsible for the construction, set-up, security, clean up and dismantling of your booth.

Booths and Tables must be free-standing and secured within your allotted space. No tie downs or stakes are allowed outside your space, as they are a safety hazard. As this is an outdoor festival, please weatherproof and secure your booth for the elements.

Power Included: Please advise of any special power requirements on application form. All power cords and equipment must meet approved safety standards. You are responsible for providing all of your own cords.

No vehicles will be permitted on the site during festival hours. We will have a designated small vehicle for transportation of product from your parked vehicle to your booth, if required, during festival hours.

Water/Grey Water Requirements: We would like to get an idea of your water and grey water requirements to make sure we can accommodate all food booths. * Please indicate this on your form. You are responsible for providing all of your own grey water and clean water hoses.

Waste: Please refer to the “Towards Zero Waste” document for information. NO STYROFOAM PRODUCTS ARE ALLOWED. ALL FOOD SERVICE ITEMS MUST BE COMPOSTABLE OR RECYCLABLE. THE SALE OF BOTTLED WATER IS FORBIDDEN ON THE SITE. You are required to separate recyclables at your site. Please provide appropriate bins to do this.

Booth Floors: The Health Inspector requires all Food Booths to have a floor. This can be 4 x 8 sheets of plywood. It is your responsibility to bring this with you as part of your booth set up.

Menu and Prices: MUST be attached to your application form. This is part of our evaluation process and, if accepted, cannot be deviated from unless agreed upon with our Food Booth Coordinator

Take Down: We encourage all booths to stay open until the Monday Evening Concert ends. However, take down may commence after 8.00 p.m. (not before) on Monday. For safety reasons, NO VEHICLES will be permitted on the grounds until the concert is over and the last audience member has left the site. Your site MUST be clean when you depart, including all garbage, recycling etc.

Health Department Regulations:

Alberta Health Services requirements for temporary food establishments must be adhered to. It is your responsibility to know these regulations, and we encourage you to work with the Health Inspector to insure the correct preparation and storage of food. The Participant Application Form for Special Events and Trade Shows MUST be returned with your application form and Food Booth Participants form to be considered for this year’s festival.

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