MAYOR OF SUTTON’S EVENT INFORMATION SHEET
Please complete our online form to invite the Mayor to your event. We need at least three weeks’ notice before the event.
If the Mayor can attend we will send you a confirmation email and request further details if required. If for any reason the Mayor can’t attend the event, the Deputy Mayor will be asked to attend. If neither can attend we will let you know.
NAME OF FUNCTION *
DATE OF FUNCTION *
MM
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DD
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TIME THE MAYOR SHOULD ARRIVE *
Time
:
TIME OF CONCLUSION *
Time
:
TIME MAYOR SHOULD LEAVE IF DIFFERENT TO ABOVE *
Time
:
VENUE (FULL ADDRESS) *
Title and Type of function (e.g.Fete/Dinner/AGM) If the Mayor is requested to Chair an AGM please give prior notice and send Agenda and other papers in advance. *
Is the Mayoress/Escort invited? *
Name and mobile telephone number, if available, of the person meeting the Mayor on arrival: Please ensure the Mayor is met at the entrance to your event, as parking restrictions in the area may result in the chauffeur not being able to leave the Mayoral car. *
Will the Mayor be required to make a speech? IF YES PLEASE SEND A DRAFT SPEECH TO THE MAYOR SECRETARY AT LEAST 7 DAYS BEFORE THE EVENT *
Please supply details of your organisation, its functions, aims etc. *
Please set out any particular involvements which your organisation has or has recently had with the Council: (e.g. receiving grants, joint working on services, getting licences,being inspected, awards) *
Will the Mayor be asked to make any If Yes, please give details presentations? *
Please give names of other Dignitaries attending *
Are refreshments being served? If yes, please give brief details *
Are there car parking facilities for the mayoral car? If yes, please give details: *
Are refreshments being served for the Chauffeur? *
Mayor’s dress (please select as appropriate) *
Do you wish the Mayor to wear chains *
Name and position of person presiding: *
Name and address of Organiser: *
Telephone Number of Organiser (include Day/Evening/Mobile): *
Email Address of Organiser *
If you are happy for the Mayor to follow you/your organisation on Twitter, please detail below your Twitter handle.
Will any contributions be made to the Mayor's chosen charities?
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