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MAYOR OF SUTTON’S EVENT INFORMATION SHEET
Please complete our online form to invite the Mayor to your event. We need at least three weeks’ notice before the event.
If the Mayor can attend we will send you a confirmation email and request further details if required. If for any reason the Mayor can’t attend the event, the Deputy Mayor will be asked to attend. If neither can attend we will let you know.
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* Indicates required question
Email
*
Your email
NAME OF FUNCTION
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Your answer
DATE OF FUNCTION
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MM
/
DD
/
YYYY
TIME THE MAYOR SHOULD ARRIVE
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Time
:
AM
PM
TIME OF CONCLUSION
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Time
:
AM
PM
TIME MAYOR SHOULD LEAVE IF DIFFERENT TO ABOVE
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Time
:
AM
PM
VENUE (FULL ADDRESS)
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Your answer
Title and Type of function (e.g.Fete/Dinner/AGM) If the Mayor is requested to Chair an AGM please give prior notice and send Agenda and other papers in advance.
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Your answer
Is the Mayoress/Escort invited?
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Yes
No
Name and mobile telephone number, if available, of the person meeting the Mayor on arrival: Please ensure the Mayor is met at the entrance to your event, as parking restrictions in the area may result in the chauffeur not being able to leave the Mayoral car.
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Your answer
Will the Mayor be required to make a speech? IF YES PLEASE SEND A DRAFT SPEECH TO THE MAYOR SECRETARY AT LEAST 7 DAYS BEFORE THE EVENT
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Yes
No
Please supply details of your organisation, its functions, aims etc.
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Your answer
Please set out any particular involvements which your organisation has or has recently had with the Council: (e.g. receiving grants, joint working on services, getting licences,being inspected, awards)
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Your answer
Will the Mayor be asked to make any presentations? If Yes, please give details presentations?
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Your answer
Please give names of other Dignitaries attending
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Your answer
Are refreshments being served? If yes, please give brief details
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Your answer
Are there car parking facilities for the mayoral car? If yes, please give details:
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Your answer
Are refreshments being served for the Chauffeur?
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Yes
No
Mayor’s dress (please select as appropriate)
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Dinner Jacket (BlackTie)/Evening Dress
Lounge Suit/Day Dress
Casual / Smart
Is permission granted for the Mayor to wear chains?
(Question only applicable for events taking place outside of the London Borough of Sutton)
Yes
No
Clear selection
Name and position of person presiding:
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Your answer
Name and address of Organiser:
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Your answer
Telephone Number of Organiser (include Day/Evening/Mobile):
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Your answer
Email Address of Organiser
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Your answer
If you are happy for the Mayor to follow you/your organisation on Twitter, please detail below your Twitter handle.
Your answer
Will any contributions be made to the Mayor's chosen charities?
Yes
No
Maybe
Clear selection
Send me a copy of my responses.
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