2022-2023 East Trails MS Nominating Committee Officer Interest Form
This form is to help collect the names of those individuals who may be interested in serving as an Elected Officer of the East Trails Middle School PTSA
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Please show your interest in the following areas:
Officer Position Descriptions
President - preside at all meetings of this local PTA; serve as an ex-officio member of all committees except the nominating committee; coordinate the work of the officers and committees of this local PTA in order that the Purposes may be promoted; and appoint a parliamentarian, if desired.

President-Elect - serve as aide(s) to the president; and perform the duties of the president in the president’s absence or inability to serve ; The president-elect shall be responsible for the membership base ; The president-elect shall serve as the membership chair.

Vice presidents - serve as aide(s) to the president; and perform the duties of the president in the president and president elect’s absence or inability to serve; if more than one vice president they will preside in the order of 1st vice president, 2nd vice president, etc.
The first vice president shall serve as Fundraising chairperson.
The second vice president shall serve as Programs and Events chairperson.

Secretary - record and preserve the minutes of all meetings of the East Trails Middle School PTSA; be prepared to read the records of any previous meetings; preserve all records; have a current copy of the bylaws;  maintain a current membership list; and forward names and addresses of newly elected officers to the state office no later than March 31.

Treasurer - submit the books for an annual financial review and upon the resignation or removal of the treasurer or any other authorized bank account signatory; keep the record of the state and national portions of the membership dues separate from the record of the general funds of the local unit and remit all state and national portions of the membership dues to the state office.  All state and national portions are payable to the state office the first of each month; submit a copy of the unit’s fiscal year-end report to the state PTA by December 1st of each year;  submit a copy of the unit’s annual financial review to the state PTA by December 1st of each year; submit a copy of the required IRS tax form to the state PTA by December 1st of each year; have custody of the funds of this local PTA; maintain a full account of the funds of this local PTA: make disbursements as authorized by the president, board, or this local PTA in accordance with the budget adopted by this local PTA; have checks signed by the treasurer or president; have vouchers signed by the chairman and the president before presenting to the treasurer for payment; cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the East Trails Middle School PTSA; provide a financial statement at each meeting; present an annual report of the financial condition of the organization; and be responsible for preparing or having prepared IRS forms at the proper time.
Elected Officer Positions
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