Sherman Celtic Festival and Highland Games Vendor Application
DATE: Saturday & Sunday, September 25-26, 2021

LOCATION: Pecan Grove West Park 3200 Canyon Creek Dr, Sherman, TX 75092

TIME: 9:00 AM to 7:00 PM Saturday 10:00 AM to 5:00 PM Sunday

FRIDAY ONLY SETUP HOURS: Friday Sept. 24, 2021 8:00 AM to Midnight - NO EXCEPTIONS.
TEAR DOWN: No tear down before 5:00 PM on Sunday, Sept. 26th

MARKETING: Event will be marketed in Texas, Oklahoma, Arkansas, Louisiana and beyond.

APPLICATION DEADLINE: 5:00 pm August 31st, 2021

NOTIFICATION DEADLINE: Vendors will be notified of their approval no later than 10:00 PM Sept. 3rd, 2021.

PAYMENT DEADLINE: Once approved, vendor fees must be RECEIVED no later than 5:00 PM Sept. 10, 2021.

CANCELLATIONS:

Cancellations received on or before:
Sept. 17th, 2020 - 50% refund
No refunds issued for cancellations after Sept. 17th, 2020.


-You are responsible for bringing your own tent, table, chairs etc. The SCFHG does not provide any of these items.
-You are responsible for you own setup and tear down; we may or may not have volunteers available to help you. -Please have enough workers to facilitate a quick setup and tear down.
-You are not allowed to bring any ALCOHOL in or out of the festival grounds. You can purchase pints at our beer booths and consume it within the grounds if you are of age. Please drink responsibly.
-Because of Health Dept. regulations, you may not sell food or give away food samples at your tent without a Health Permit and if you plan on selling prepared food you must also apply as a food vendor.
-You may not leave your children (under age 13) unattended at your tent.
-You can leave your tent up overnight at the venue on Friday and Saturday night. Overnight security will be provided by the Sherman Police Department however, please take with you anything of high value or anything that cannot be replaced. SCFHG is not responsible for any lost, stolen or damaged items.
-When unloading your vehicle, please drive extremely slowly and do not damage landscaping, grass or other venue property. You could be responsible for paying damages to the venue.
-Please make sure all trash is removed from your booth and placed in the dumpsters. All boxes MUST be broken down before placed in the dumpsters or they will fill to capacity too quickly.
-The venue does allow for vendor camping and/or overnight RV parking however, there are no utilities available. Camp at your own risk. For those with RVs, Lazy L RV Park is located at 310 W. Wilson Street (Sherman) which is only 5.1 miles south of the festival grounds.
-Electricity will NOT be provided. Vendor provided generators must not be so loud as to interfere with neighboring vendors or nearby music/competition areas. Noise pollution policy will be strictly enforced.
-Vendors providing Celtic themed products and services will receive first preference.
-Security (Law Enforcement Officers) will be provided overnight on Friday and Saturday (3-20 and 3-21).
-Admittance for four workers is allowed. Any more than that requires paid admission.


Vendor booth spaces are priced as follows:

FOOD VENDOR space (2 days) $350

GENERAL RETAIL VENDOR space 12' X 12' (2 days) $250
ADDITIONAL 12' X 12' BOOTH SPACES (UP TO 5) $50

NON-PROFIT VENDOR space (2 days) $50
LIMITED TO ONE 12' X 12' SPACE EACH - LIMITED NUMBER

NON-PROFIT EXHIBITOR space (2 days) FREE
LIMITED TO ONE 12' X 12' SPACE EACH - LIMITED NUMBER

FOOD VENDORS:
All food vendors must comply with health and safety laws, standards and regulations as defined by the Grayson County Health Department. For more information and permit details, visit www.co.grayson.tx.us

NON-PROFIT VENDORS AND EXHIBITORS:

Non-profit vendor is defined as a vendor who is selling products, raising money, or offering services. Non-profit exhibitors do not sell or solicit anything from festival attendees.

Selling fundraising items (merchandise, event or raffle tickets, etc) – Non-profit organizations may sell merchandise or ready-to-eat pre-packaged food which results in 100% of the proceeds benefiting the non-profit organization. This includes selling tickets to a future event, selling chances on a prize drawing or any similar fundraising activity. Activities of all nonprofit organizations must be approved in advance.

Non-profit organizations are allowed to give away free festival-related items (such as balloons) or offer free activities (such as make-and-take craft projects). Activities of all non-profit organizations must be approved in advance.

Non-profit organizations may display posters or literature and may have flyers, etc. to hand out if requested by visitors at the booth. *** Distribution of materials is restricted to assigned booth space.

Limited number of spaces available.

PRODUCT DESCRIPTION: Every vendor must provide a description of the product(s) they intend to sell. If a product description is not provided, you will not be approved. We strive to provide our visitors with a "Celtic" experience. Vendors who provide Celtic themed products will receive preference.

VENDOR PARKING: There will be no parking available on the festival field. Vendors will be allowed to drive onto the field during setup and tear down. Vendors will park in the designated parking lots.

This is a rain or shine event. Fees will not be refunded due to bad weather.
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