WESTMILL WIND FARM & SOLAR PARK RESEARCH/COMMERCIAL ENTITY ACCESS REQUEST FORM

Westmill is a unique location and the Wind Farm and Solar Park offers potential for researchers (academic and commercial) or other commercial entities. We welcome applications for research projects, miscellaneous events and ad-hoc commercial/media activity.

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The following information explains the types of applications that we will consider, what to bear in mind when applying and when visiting us, and how you can apply for permission. PLEASE READ CAREFULLY BEFORE PROCEEDING WITH YOUR ENQUIRY:
WHAT THIS FORM IS FOR
Completing this form will express your interest only for accessing and using the Westmill site to carry out media/commercial activities, commercial research, or to deliver an event. It does not secure members of WeSET, the Westmill Wind Farm Co-operative and/or the Westmill Solar Co-operative for contributor purposes to any sort of project. You will need to contact us separately to discuss this possibility. *PLEASE NOTE: If you wish to visit the site for a guided tour then you should book on a public tour or request a bespoke group tour HERE.
WHO ADMINISTERS THE CONTENT SUBMITTED THROUGH THIS FORM?
This form is administered by Westmill Sustainable Energy Trust: part of a collective of organisations referred to as Westmill Energy. By completing this form, you are consenting to Westmill Energy processing your data in line with the Westmill Energy Privacy Policy for the purpose of administering, assessing and registering applications for large public groups of the Westmill site.
WHO WE WELCOME
If you are taking photographs or making videos for your own exclusive use then you are welcome to do so and you do not need authorisation. In all other circumstances, you will need to formally apply for permission.

We welcome access visits for activities from bona fide community, cooperative organisations and charities that can demonstrate a genuine sustainable agenda.

We will also consider - on a case-by-case basis - applications for activities from commercial organisations. Here, examples of a commitment to sustainability and / or community ownership are desired. Such examples, may improve chances of access approval.

We will not accept photo or filming applications from any person or organisation whose business or purpose is collecting and reselling images or videos.

We also welcome interest from professionals and academics wishing to access Westmill for research purposes. Plus, we are open to considering the use of Westmill for events.
WHEN YOU CAN PLAN TO ACCESS THE SITE
Applications to access the site can be made at any time, however we encourage site visits to be made during British Summer Time; from the end of March to the end of October, when weather conditions at the site are a little more favourable during these warmer months. We actively discourage any site visits outside this time as dangerous weather hazards can prevent access visits from operating effectively, or at all.
NOTICE PERIOD and APPLICATION REVIEW
In general, we need at least three weeks’ notice (visits are managed by volunteer guides). All access requests are reviewed by WeSET, the Westmill Wind Farm Co-operative, the Westmill Solar Co-operative and the landowner. We aim to respond with the review panel's decision regarding your request within a week.
IMAGE RIGHTS
Part of any decision about a visit will include an agreement about image rights (where applicable). We will agree in advance how images may and may not be used.
FEES
There may be applicable fees levied to cover the initial co-ordination/set-up of your visit and time required by our volunteer guides as escort/s. These fees are available on request.
SAFETY NOTES AND REGULATIONS
We hold and will supply our own site risk assessment to you in advance of your visit. It is vital that you and your party read this assessment thoroughly.

In addition, some initial important safety notes and regulations are included below. Please also read these thoroughly:

GENERAL
--- The site is a working farm – beware of vehicles, stay off the crops.
--- The site is very exposed to the elements and ground is rough in places. There is also the danger of insect bites. Precautions should be taken.
--- Vehicles must adhere to the on-site speed limit of 15 mph, and must remain on hard standings as there is a lot of underground cabling on the site.
--- There is no entry to the turbine steps - except under exceptional circumstances.
--- Depending on the time of year there may be no toilet facilities on site. Please contact visit@weset.org for clarification.

DRONE FLYING
---  If you are wanting to use a drone to capture imagery, you must ensure a clearance distance of 50 meters of the turbines at all times
--- You will need to have the relevant insurance to cover potential damage to solar panels and turbines from any drone flying.
--- Drone flying is not covered in our risk assessment, so you will need to ensure this is highlighted in your own risk assessment - a copy of which must be sent to visit@weset.org in advance of your visit.

A full safety briefing is incorporated with our risk assessment - which will be supplied to you in advance of your visit.
HOW TO APPLY
Please complete the required information on the next page. This is the only way of applying for permission to access the site for filming, photography, research or events. If you contact us in other ways you will be redirected to this page. Access visits are managed by WeSET (Westmill Sustainable Energy Trust) which will respond to your enquiry.
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