Online Learning Code of Conduct: Ensuring E-Safety
In addition to the YMM Online Learning Policy (www.youngmusicmakers.co.uk/policies), the Online Learning Code of Conduct must be followed to ensure the safety, privacy and wellbeing of YMM pupils, tutors and members of either parties’ household during online video-lessons.

Please tick to show you have read and agree to the following terms and conditions:
Email address *
Student Surname *
Student First name *
All video lessons must be arranged with the full knowledge and consent of an adult responsible for any participants under the age of 18. To ensure this, YMM tutors must only initiate video-lessons via the email address of a named adult with parental responsibility for their pupils. In addition, before the start of the first video-lesson YMM tutors must ensure that a parent/guardian has read and agreed to YMM’s Online Learning Code of Conduct. *
Required
When creating an e-lesson on Zoom and inviting parents/guardians via email, tutors must also cc admin@youngmusicmakers.co.uk. These will be visible on the main dashboard so that a member of the YMM Creative Team may then join any lesson for the purposes of monitoring what is happening and ensuring proper online-safety. *
Required
YMM tutors will be required to use a YMM email account (e.g. simon@youngmusicmakers.co.uk ) for initiating lessons via Zoom. It is not admissible for tutors to use their own personal email accounts for this purpose. Therefore, tutors will need to create their Zoom account using their YMM email address. *
Required
Parents/guardians are not to contact the tutor directly to swap lessons times - all communication must go through Amy Hollis on admin@youngmusicmakers.co.uk as usual. *
Required
All participants of a video-lesson and all members of their household will be expected to wear suitable clothing at all times whilst the lesson is taking place. *
Required
Language must be professional and appropriate at all times during video-lessons, including that of other members of either household. *
Required
Lessons must take place in an appropriate room in the home and ideally not in the pupil’s bedroom. *
Required
All lessons must be supervised by an adult with parental responsibility for the pupil(s). Ideally the parent/guardian will remain in the room for the duration of the lesson, however this may not always be possible or desirable due to the nature of video-conferencing technology. As a minimum, the parent/guardian should be present at the start and end of the lesson and remain in the general proximity throughout. Alternatively, the parent/guardian could supervise the lesson digitally, by joining the Zoom conference on another device. In this case the adult must join the conference before the child. It may be preferable for the supervising adult to mute their microphone so as not to disrupt the lesson with background noise. *
Required
Lessons will take place during the normal YMM Day, 8..30am - 4.00pm, to ensure that effective monitoring can take place. *
Required
Tutors must ensure that the teaching environment, both physical and digital (including desktop backgrounds and open tabs, software, documentation) are professional and neutral (e.g. family photos would be inappropriate). *
Required
Extra-care must be taken by all parties to ensure that private or sensitive information and data is not accidentally shared during a video-lesson. Bills, receipts, documents (both physical and digital) and letters/emails should not be on display and all members of both households should be aware that the video-lesson is taking place and be mindful of this. *
Required
To further prohibit the accidental sharing of private/confidential data/images, it is required that when lessons are delivered or received via a mobile device, such as a tablet or phone, the device is securely mounted on a stand or flat surface (not hand-held) before the video-lesson is due to start. *
Required
Recording lessons: Participants will not be able to record and tutors will not be allowed to record. In exceptional circumstances, the YMM management team may record for safeguarding purposes, in which case parents would be informed. See our Online Learning Policy and our Data Protection Policy in full. Parents/guardians withhold the right to demand that any video recordings of their child be deleted with immediate effect. *
Required
Tutors must not share their personal phone numbers with pupils or interact with pupils via social media, even for the purposes of sharing lesson content. Tutors and pupils must not ‘friend’ or ‘follow’ each other via social media accounts. Video-lessons are only permitted to take place via Zoom and not other webcam or video chat platforms. *
Required
Zoom’s chat feature may be used during lessons for the purposes of supporting pupil learning, however all content must be appropriate. The chat function may not be used outside of a scheduled lesson or for social purposes. *
Required
If at any time during or after a video-lesson the terms and practical measures set out in the Code of Conduct are not followed by either party, the lesson should be terminated and the reason for this communicated afterwards. If parents/guardians, pupils and/or tutors breach the terms of this policy, YMM withholds the right to terminate their contract without further pay or cancel all remaining lessons without refund. *
Required
For reference - Zoom Privacy Policy https://zoom.us/privacy
A copy of your responses will be emailed to the address you provided.
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