Meeting Room Application
Meekins Library ~ 2 Williams Street Williamsburg, MA 01096
Contact us at (413) 268-7472 or meekins@cwmars.org

It is recommended that this form be returned as early as possible to insure meeting space
availability. This form must be returned to the library director at least 7 days before the
space is needed.

Read the Meeting Room Policy (link below) before completing this form.
https://www.meekins-library.org/ckfinder/userfiles/files/New%20Revised%20Meeting%20room%20Policy%20Nov2017.pdf
Email address *
Name of Responsible Representative *
Your answer
Address
Your answer
Telephone Number *
Your answer
Organization *
Your answer
Area Requested *
Required
What day would you like to use the room? *
MM
/
DD
/
YYYY
Starting time? (Include setup) *
Time
:
Ending time? (Include clean up) *
Time
:
Purpose for which the area will be used. *
Your answer
Number expected to attend *
Your answer
I have read the Library Meeting Room Policy and agree to the following:
1) I am over 21 and will be in attendance when my organization uses a meeting area.
2) I will be responsible for setting up and taking down any furnishings needed for the
event.
3) I will be responsible for a topical cleaning of the meeting area when our meeting is over
and leave the room/area in the condition in which it was found.
4) I will be responsible for costs associated with extra cleaning if necessary.
5) I will be responsible for costs incurred by damage to the library or the meeting room
during use by my organization.
6) I will take an accurate count of people attending the meeting and record it on the form
kept in the meeting room for this purpose.
7) I have read and agree to all other rules of use for the specific area I am reserving.
8) If our meeting is cancelled we will notify the library as soon as possible.

Typing your name below represents your signature. *
Permission is hereby requested for the use of the library's meeting space. The person signing this request has read the Meeting Room Policy and pledges the cooperation of his/her organization.
Your answer
A copy of your responses will be emailed to the address you provided.
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