Athlete Registration
Athlete Name *
Parent or Guardian Name(s) *
Parent Email(s) *
Address *
Phone Number *
School attending *
Are you currently a member of another club? *
If yes, last date of competition.
Do you grant SacElite permission to use photos of your child for advertising purposes? *
Release and Waiver
I acknowledge that running with and volunteering to work at events of the Sacramento Elite running club (the “Club”), is potentially hazardous. I understand that I should not enter into or run in Club events unless I am medically able and properly trained to do so. I am voluntarily assuming all risks associated with running and working at Club events, including but not limited to falls, contact with participants, spectators or others, the effects of weather, high heat or humidity, the condition of any road, trail or course, all such risks being known and appreciated by me. Having read this Release and Waiver and knowing these facts, and in consideration of membership in the Club and permission to participate in Club events, I for myself and anyone entitled to act on my behalf, knowingly agree to waive, indemnify and release the Club, Sacramento Elite, and all of their respective sponsors, affiliates, representatives, agents, directors, officers, trustees and successors, of and from all claims, actions, rights, damages, costs, expenses, judgements, demands and liabilities of any kind whatsoever in law or equity, arising out of any loss, damage or injury (including death) that may be sustained by me during or arising from my participation in any Club activities, even if such liability arises out of the negligence of any person or entity named in this waiver.
I have read and agree to the Release and Waiver *
Sacramento Elite Travel Expense Policy
(Effective Jan. 1, 2020)

Sacramento Elite athlete(s) and their families (“the team”) shall provide to the coach an advance and/or reimbursement of funds for reasonable travel expenses incurred during the course of travel outside a 50-mile radius of the Sacramento area. An invoice for estimated costs of travel, lodging and any per diem rates will be provided to the team as many days in advance of travel as possible. The cost will be evenly distributed amongst the participating athlete(s) and will be due as indicated by the invoice.

The team is responsible for miscellaneous fees not included in the estimated invoice as described below. A final invoice will be sent within 15 days of completing the trip. All receipts will be provided as well.

Hotel Expenses
The team will advance the cost of the hotel room per the estimate or receipt for actual costs provided by the coaches. Coaches will stay in the same hotel, or a hotel of comparable cost as the team. The team is not responsible for miscellaneous room charges such as in-room movies or mini-bar purchases.

Meal Expenses
The team will advance coaches a per diem of $55 per day (as defined by the IRS) to the coaches for each day of travel. In the case of international travel, the meal expense is limited to an amount considered reasonable and customary for each particular location.

Airline Travel (and/or other)
The team will advance the cost of travel per the estimate. The coach will book his/her ticket in coach/economy class for all flights (equivalent for bus/train tickets). In the event of unforeseen changes to the coaches’ travel arrangements due to circumstances out of the coaches’ control, the team will reimburse the coaches for any additional costs related to such changes. The team is not responsible for any additional costs incurred for adjustments made by a coach to his/her travel schedule if done so for personal reasons.

Rental Car
The team will advance the cost of the rental car per the estimate. When renting a car, coaches should select a mid-size car, unless he/she will be transporting more than two(2) individuals during the time of travel, at which time a full-size rental is permissible.

Personal Vehicle Use for Travel
Coaches traveling to meets outside of the 50-mile radius of the Sacramento area are eligible for mileage reimbursement. The team will reimburse the coaches for the total miles driven in a personal vehicle at the IRS-standared mileage rates for the year. To find the current rate, please visit Standard mileage rates cover fuel, maintenance and insurance costs for coach’s personal auto; the coach will not be separately reimbursed for these costs.

The team will reimburse the coaches for additional travel costs including: road, bridge and tunnel tolls as well as parking fees provided receipts are submitted.

The team is not responsible for damages to a coach’s personal vehicle during such trips.

Coach Reimbursement
Within 15 days of completing the trip, the coach must submit an invoice for travel reimbursement with all receipts to the team for payment.
I have read and agree to the Travel Expense Policy *
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