Lighthouse Baptist Church Event Request Form
Request must be submitted at least SIX WEEKS prior to the first desired event date.
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Approval
This form is used to secure approval for all LBC-sponsored or hosted events. Event Requests are reviewed by the pastoral and office staff to ensure alignment with LBC’s Purpose and coordination with the Master Calendar. You will be notified in a timely fashion as to whether or not your event is approved. PLEASE ALLOW 48 HOURS FOR RESPONSE.
Event Title *
Host Ministry
What is the purpose of this event? *
Contact Name *
Phone *
Email Address *
First Choice Day and Date of Event (You must give three possible dates for your event in your preferred order) *
MM
/
DD
/
YYYY
Second Choice Day and Date of Event (You must give three possible dates for your event in your preferred order) *
MM
/
DD
/
YYYY
Thirda Choice Day and Date of Event (You must give three possible dates for your event in your preferred order) *
MM
/
DD
/
YYYY
Start and End Times *
Will this be a recurring event? explain the recurrence. *
How many people do you anticipate being involved with this event? *
What room(s) and/or outside area(s) will you need? (Sanctuary/Kitchen/Gymnasium /Classrooms (please specify)/Nursery) *
Do you agree to clean the room(s) and outside area(s) after your event, including vacuuming, taking out the trash, and returning furniture to its proper location? (Failure to do so may result in the forfeiture of using the building in the future.) *
Will you need additional time to set up for this event and clean up afterward? If so, please explain. *
What chairs, tables or other equipment will you need for this event? *
Transportation: Will you need to use LBC vehicles? If so, please submit the names of the drivers. If your group will be traveling to another location and will include minors, copies of Participation Forms from must be submitted for each participant to the Church Office prior to departure—regardless if using a personal vehicle or the LBC transportation. Participation Forms may be downloaded from our website. *
How will this event be funded? (Personal? Church Budget? Registration Fee? How much will the registration fee be?) *
Will this event be a fund raiser? If so, have you received approval from the church/school office? (All fund raisers must be pre-approved by the Church/School office.) *
Will this event be promoted church-wide? If so, indicate what tools you need. *
Required
If being promoted church-wide, provide the text for the promotional materials. This will be the information that all announcements will be based from.
Sound Board and Technical Equipment: If your event requires the use of audio or projection equipment, you are responsible to contact and secure an approved sound technician through the Audio Visual Ministry Team Leader, Luke Shope, at least 3 weeks in advance of the event. Modifications of the sound board, laptop, and platform can only be made through the direction of the Audio Visual Ministry Team Leader. Please note what your audio or projection equipment needs will be. *
Miscellaneous Notes:
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