Online Clearance Application Form

The data submitted via this form will be kept private and confidential, and the details required are used as follows:

1. E-mail address for forwarding of confirmation message and issuance of OSE Clearance;
2. Student number, name, and college for cross-checking with the CRS if the applicant is undergoing disciplinary proceedings or corrective measures;
3. Gender for ensuring gender equality in terms of the form's accessibility;
4. Purpose of clearance for advising applicants on additional details and/or requirements that may be needed on or before the schedule of release of applicant's clearance, and;
5. Name and student number for printing out the student identification details in the clearance.


1) Fill in all the fields in the form;

2)  Effective on 01 July 2021, all applications received until 5:00pm will be processed. OSE Clearance will be issued within the 3 working days upon receipt of the application;

3) Any application received (as per the timestamp) after 5:00pm will be processed the next working day and will be issued within the 3 working days;

4) Applications filed during non-working days (weekends, holidays, declared nonworking days) will be processed the next working day and will be issued within the 3 working days; and

5) The PDF of the OSE Clearance will be issued through the UP Email and/or Alternative Email provided in Online Application Form. Applicants without UP Email please put N/ .
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Email *
UP Email *
Student Number *
Input should only consist of the nine-digit student number  (e.g. 201612345). Do not add a dash (or any other punctuations) in between digits.
College *
Family Name *
First Name *
Middle Initial/s
Middle initial/s should only contain uppercase letters. Do not add any other characters, even spaces or dots/periods. Leave this field blank if you have no middle name.
Gender *
If choice is "Other", please specify gender
Purpose of Clearance *
Check all that applies.
A copy of your responses will be emailed to the address you provided.
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