Flashback to the Con Vendor Application
* Please Contact
with any questions. *
Vendor Brand Name
Contact Person's Preferred Name
Please list a phone number in case we need to contact you via phone. If you need to discuss payment details or sponsorship by phone, this can be arranged. We primarily work via e-mail and will not be calling accepted vendors. For your privacy we will not list your phone number on our website.
Promotional Image / logo URL (for our website)
Website (with pictures of wares)
We will be using your website both to link back to you on our site if we accept your application, and to evaluate your wares and services (especially appropriateness to the event). If your website does not have pictures representative of the ware or services you will be selling at the event, please send representative photos from your listed Contact E-mail to
to ensure your application is complete.
Please give a short (<50 words) description of your business for the website and playbill.
They will be used on our website if your application is accepted.
What kind of items do you sell?
Have you vended at other conventions? If so please list your most recent conventions.
Which Vending Packages are you interested in? Vending packages include space for all 3-days. Tables are 6 ft. long. Current early-bird pricing. Apply now to lock-in reduced rates.
$150 - Table Vending - Includes (1) Table, (2) Chairs and (2) 3-Day Passes
$290 - (2) Table Vending - Includes (2) Tables, (4) Chairs and (4) 3-Day Passes
$400 - 10X10 booth space - Includes (1) Table, (2) Chairs and (4) 3-Day Passes
Would you like premium vendor placement? (prime high-traffic vendor location)
Flashback to the Con reserves our right to choose table placement at our own discretion. It is understood only vendors who pay this premium vendor placement will be given the opportunity to choose their general location.
Yes ($50 fee)
Would you like an electrical outlet?
Yes ($25 fee)
How many total admissions will you need for yourself and assistants? If you require more than the included admissions we will invoice you for the additional assistants' at half-price of the general admission.
We will require the legal names of all vendors + assistants before event. We reserve the right to limit the number of half-price general admissions. There is no discount for unused free general admissions.
Any technical or set-up needs?
If you have any absolute requirements, in which your set up will not work unless it is accommodated for, such as a need to be placed against a wall, or something similar, it must be listed here. There will be absolutely NO adjustments on your placement made during the event to accommodate needs not listed here.
Advertising and Sponsorship Opportunities
Our events are always great, but they're even better because of our sponsors! All of our vendors get announced on our social media and get listed on our website. In addition, we have a variety of sponsorship and advertising possibilities to promote your business!
$30 - Featured vendor on our website (get listed in the top section of the vendors list)
$50 - Half-page ad in our playbill / program
$90 - Full-page ad in our playbill / program
$150 - Full-page inside-cover of our playbill / program (only 2 spots available)
$300 - Full-page back cover of our playbill / program (only 1 spot available)
$100 Merch Trade - Costume Contest Sponsorship (Give us $100 worth of merchandise for contest prizes)
$125 - Screen time - Your ad in rotation on the projector in the band room between bands. (only 4 spots available)
$250 - Physical Banner Sponsorship - 6 ft tall X 2.5 ft wide standing vinyl banner in Grand Foyer near entrance. (you can keep the banner after the event) (only 4 spots available)
$400 - Clubnight sponsorship - one of our clubnights will be sponsored by your event (reflected in schedule / brochure) (only 1 available)
$500 - Featured sponsor - Featured banner placement on our website home page plus sponsor link on event page (only 2 spots available)
$1000 - Gold Sponsor :: Featured Sponsor + Full-page brochure ad + Physical Banner Sponsorship + Screen Time (only 2 available)
$1500 - Platinum Sponsor :: Featured Sponsor + Panel room sponsorship - one of our panel rooms will be renamed after your business (will be reflected with signs / banners and in the schedule / brochure) (only 1 available)
$2,500+ Premium Event sponsorship - Really stand out with some customized options that give you maximum exposure. (will email you with more details)
Invoice and Payment: Invoice will be issued upon acceptance. Payment or payment arrangement must be made within 4 weeks of invoice date, or your space will revert to wait-list status. Invoice is sent to the email address you provided above. An incorrect address does not affect this agreement. Placement: We reserve our right to choose table placement at our own discretion. Upon agreeing to this it is understood only vendors who pay the premium vendor placement will be given the opportunity to choose their general location. If you have a concern about your placement or specific requirement it must be listed under set up and technical needs above. Absolutely no placement changes will be made the day of set up for any reasons not stated in this application. Refunds: There will be no refunds issued 6 months prior to the event.
I have read, understood and agree this entire agreement between myself and Flashback to the Con
A copy of your responses will be emailed to the address you provided.
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