Cumberland County Fair - Inside Only Exhibitor Agreement

August 30 – September 8, 2024

1960 Coliseum Drive, Fayetteville NC 28306

Office - (910) 438-4140 / Fax - (910) 323-0489

manager@cumberlandcountyfair.org / www.cumberlandcountyfair.org

The below named vendor/concessionaire agrees to hold harmless the Cumberland County Fair, the Cumberland County Civic Center Commission, Oak View Group and their agents, representatives, and employees from and against claims, damages and losses and expenses including reasonable attorney fees in any case where it shall be necessary to file an action: (1) arising out of the performance of the work herein which is one for bodily injury, illness, or death or for property damage including loss of use, and (2) caused in whole or in part by the vendor’s / concessionaire’s negligent acts of failures to act or that his agents, employees, contractor(s) or subcontractor(s) or anyone employed by them for whose act the vendor / concessionaire may be liable.

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LIST ALL PRODUCTS YOU SELL

Please do not make payment on your account until your application has been approved and you have been provided an account number and booth number. You may select your top 3 booth number choices below, but these are not guaranteed. All information will be provided by email unless you indicate otherwise. Your booth is not reserved until you receive this information and your balance is paid.  All balances must be paid by July 31, 2024 to be guaranteed a booth and be listed on the exhibitor map.  Please also read exhibitor letter for more details. Insurance certificate will be required with application. See rules for details. Inside booths will be in the Crown Arena. 

EXHIBITOR FEES:  

1. $300.00 (10’ X 10’ booth space)
    $450.00 after July 31, 2024
    (each booth will receive 2 passes good for the entire        2024 Fair)                       

 2. $100.00 for each additional booth space
     $200.00 after July 31, 2024                                             

3. $75.00 additional charge for End & Corner booths
    $125.00 after July 31, 2024
     (not guaranteed until approved-first come, first                   served)      

 4. 1 – 110v included with Booth Rental
     $50.00 for additional Electricity (if needed)

5. $100.00 for Insurance (if needed)                                     

Wi-Fi Included with Booth Rental                                            

6. $35.00 for any additional                                                         passes                                                                            

Add 1-6 and put the total below. 

Also note how many additional passes you need if applicable

*
Rules and Regulations for Inside Vendors

The following rules and regulations shall be in effect, and will be strictly enforced, for all exhibitors participating in the 2024 Cumberland County Fair.

SET UP:  August 28 – August 29:  9:00 am – 6:00pm

                August 30:   9:00am – 4:00pm

Please pick up your registration packets with your booth number, admission passes, and parking passes at the registration desk upon arrival at the fair.  Registration packets will not be available after 6:00 pm.  Each exhibitor must be completely set up and ready for business no later than one hour before the fair opens on Friday, August 30, 2024.  Additional admission passes may be purchased with cash, credit/debit card, or money order only (no checks) at the registration desk during set up. Each booth is 10’ x 10’.  One table and two chairs will be supplied to each booth if needed.  Table coverings and skirting will be the responsibility of the exhibitor. The Fair reserves the right to place and relocate exhibitors where deemed appropriate. You will not be allowed to set up unless you have been approved with all balances paid in full.

PROHIBITED ITEMS: 

Alcoholic beverages, concealed weapons or drugs are not permitted on Fair/Crown Complex property.

Exhibitors are not permitted to make sponsorship deals or agreements without approval of Fair.

Exhibitor operations must be confined to the boundaries of their rented space. You are not allowed to solicit anywhere outside your booth. You may only exhibit the items listed on the contract.  Any violation will be subject to removal from the Fair without refund.

No booth space may be sublet.

Individual PA systems are not allowed.

Unleashed pets / dogs are not permitted on the fairgrounds at any time.  Only service dogs/animals are permitted on the fairgrounds.

UTILITIES / ELECTRIC:    Electricity will be charged at the following rates:  One outlet up to 30 amp.- Included with Booth Rental. Additional electric can be purchased.  No electric cords or wires are to be run across pathways or walkways.  All electrical equipment must be UL approved. 

NOISE / NUANCES:      Sirens, bells, amplifiers, flashing lights or any equipment causing annoyance is prohibited.  Gasoline or propane generators will not be permitted to operate at the fair.  Exhibitors will not be permitted to sell knives, stink bombs, silly string, or poppers.

TAXES, LICENSES & INSURANCE:  It is the responsibility of the exhibitor to pay applicable federal, state, and county taxes and fees and for obtaining any required licenses or permits. Each exhibitor must furnish a Certificate of Insurance. Licensee shall obtain, at its own cost and expense, with insurance companies currently rated A VIII or better by Best’s Key Rating Guide, commercial general liability insurance that insures all operations of Licensee contemplated by this Agreement.  Such insurance shall name Global Spectrum, L.P. and the Owner Cumberland County and the Cumberland County Civic Center Commission as additional insureds.  Such insurance shall be written with a limit of at least One Million Dollars ($1,000,000) per occurrence combined single limit for bodily injury, property damage and personal injury.  Licensee shall also maintain, at its own cost and expense, with insurance companies currently rated A VIII or better by Best’s Key Rating Guide, commercial automobile liability insurance, including coverage for the operation of owned, leased, hired and non-owned vehicles, in the minimum amount of Five Hundred Thousand Dollars ($500,000) per accident (PI and PD combined single limit).  Such commercial general liability insurance shall be primary to and not contributory with any insurance coverage or self-insured program of Licensor.  Licensee shall also maintain, at its own cost and expense, workers’ compensation insurance in respect of all employees and any borrowed, leased or other person to whom such compensation may be payable by Licensee. Insurance may be purchased through the Cumberland County Fair at a rate of $100.00.

HOURS OF OPERATION:  All exhibitors with product sales must be open for business at the scheduled gate opening time each day and are required to remain open until at least one hour past the scheduled gate closing time for that day, unless otherwise authorized or directed by the fair.  No booth can be covered or closed during fair operating hours.

PASSES:  Each exhibitor and each of his/her employees is required to have an exhibitor admission pass to enter the fairgrounds each day. Each exhibitor will be furnished two (2) passes per booth which covers the duration of the Fair.  Additional passes may be purchased during set up for a charge of $35.00 per pass.  The fair reserves the right to limit the number of passes issued for any exhibitor.

VEHICLE PASSES:   Reserved exhibitor parking will be in a designated area by the Crown Arena.  All vehicle passes must be hung on the rearview mirror. 

UPS / DELIVERIES:  Deliveries by UPS, Fed Ex, USPS, and other common carriers arrive throughout the day at the Crown Complex office.  Please check with the office at 910 438-4100 or the Fair office at 910-438-4140 should you be expecting a delivery. The delivery address is 1960 Coliseum Drive, Fayetteville, NC 28306.

RV/CAMPER AND LIVE-IN STOCK TRUCKS:  If you are interested in parking an RV/Camper on site during the Fair, please call the Fair office for details and rates.

ENFORCEMENT:  Fair Management, without prior notice, may close any exhibit or booth or move out any tenant not operating in accordance with the provisions stated herein and/or signed the signed provisions, or if, in the sole discretion of Fair Management, the operation and/or presence of the booth is objectionable or not in the best interest of the Cumberland County Fair.  Should exhibitor be removed from his/her space, no refunds will be given whatsoever.

I have read and understand the Cumberland County Fair application. By signing (typing) my name below, I - exhibitor (lessee) state that I have read and agree to abide by all rules and regulations of the Cumberland County Fair and the Crown Complex provided on this and the attached page.  The Cumberland County Fair reserves the right to close any exhibit without refund if not operating within the provisions stated.  *
Payment

Payment can be made online at www.payerexpress.com/ebp/CrownComplex/or you can mail payment to the address above.

A copy of your responses will be emailed to the address you provided.
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