Event Planning Sheet
Please complete the information for each event you are planning and click submit to request the usage/rental of SBU facilities. Completing the form does not guarantee that the facilities are reserved. A member of the Conference Center will contact you to confirm your reservation within 2-3 SBU business days.
Full Name - Main Contact *
Your answer
Organization/Department
Your answer
Email Address *
Your answer
Phone Number - Daytime *
123-456-7890
Your answer
Cell Number
123-456-7890
Your answer
Mailing Address *
Your answer
Event Name
Your answer
Date of Event
MM
/
DD
/
YYYY
Alternate Date
If Space is Unavailable
MM
/
DD
/
YYYY
Expected Number of Guests
Your answer
Event Set-up Time
Time
:
Event Time
Time
:
What time would you like meal / Food to be served?
Time
:
Event Ending Time (Including Clean Up.)
Time
:
Event Overview - Basic Informaion
Event, Purpose, Expectations, Make any special event notes here.
Your answer
Food Service Needs?
What food service / Menu would you Like?
Your answer
Any special dietary needs:
Your answer
Napkin Color
For catered meals only
Your answer
Conference Space Needed
Room Arrangement
Default arrangement is Circle Dining (round tables with 8 chairs per table). If you would like a different arrangement please specify. Please note that arrangements other then the default will be subject to approval and may be subject to an additional charge.
Extra Tables
AV Needs
Joe Roberts comes equipped with a corded mic, basic sound system, and music hook-up for iPod.
Stakeholders come equipped with a handheld cordless mic, lapel mic, projector, screen, and music hook-up.
Please specify if there are additional needs. Please note that all requests are subject to availability.
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