Registration for Varsity Louisville Events
Thank you for your interest in vending at one or more of our events this season. This year we are very excited to offer flex pricing* for events. We realize that event numbers fluctuate and paying for events that are smaller than price projected is unfair for our vendors. So this season rather than setting pricing in the summer we are going to only charge you for the actual number of teams at a given event!!

*Our price is $13 per team, per event. Ex) 100 team event: $13 x 100 = $1,300 vendor fee.
*We are not accepting vendors who sell clothing, uniforms, shoes, or bows of any kind.

Steps to become a vendor for any given event:

1) Fill out this form - Once the form is completed you will receive an event approval email within 2 business days letting you know if you are approved for your event(s). Please note; 1) We do not book like type products for the same event so you must fully list any product(s) you will be selling (undisclosed products will not be allowed) 2) if you choose to add additional events at a later date you will need to fill this form out again.

2) Make a deposit for approved events - Once you have received your event approval email you will have instructions for making payments. Event balances will be determined when team numbers have been finalized, 7 days out from the event, but to ensure your registration placement for an event you must make a $200 deposit (per event). Please note; 1) Your placement for an event is not held without a deposit 2) Deposits are nonrefundable 3) Accepted payments for deposits this year are credit cards (via scanned and emailed credit card authorization form) and money orders (mailed to Louisville office) . NO PERSONAL OR BUSINESS CHECKS ACCEPTED.

3) Confirm event details with event planner - Your event planner will be in touch with operation details two weeks before a deposit confirmed event. They will let you know set up times, parking instructions, etc, as well as facilitating needs like electric (provided) or WiFi (additional fees apply at venue pricing) . Please note vendors are guaranteed a 10' x 10' space with 2 tables (no skirts provided) and 2 chairs in a high traffic position with access to all attendees. If additional space or resources are available we will be happy to accommodate, at the discretion of the on site planner, but due to varying venue limitations we only guarantee the booth specs above.

4) Make balance payment for event - 7 Days prior to the event you will receive your balance statement based on final team counts. Final balances are calculated at $13 per team. So for example at a 100 team event your balance would be $1300 - $200 deposit = $1100. Please note that this balance must be paid before you will be allowed to set up at an event. Payment options are credit card payment (via scanned and emailed credit card authorization form), money order (must be received in Louisville office 1 day prior to event set up), or cash (can be given to event planner on site). NO PERSONAL OR BUSINESS CHECKS ACCEPTED.

5) Have a great event!!!

Once again to get started please fill out this form in it's entirety. If you have any questions you can contact Tina Sexton; 502-653-4930, We can't wait to have you as a part of our 2016-2017 competitive season.

Registration Guideline Acceptance
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