Exhibitors Application Form 2018
Fields marked with a red asterisk are required.
Name of Community Organisation or Business *
Your answer
Contact Person *
Your answer
Description of your stall & what you plan to sell: *
Your answer
Postal Address *
Your answer
Phone BH
Your answer
Mobile
Your answer
Email
Your answer
Phone AH
Your answer
Will you be selling Food? *
Do you require Power? *
List all the appliances to be used on the day. *
Your answer
Certificate of Currency provided? *
All exhibitors must hold public liability insurance. Evidence of public liability must be provided by way of enclosing a copy of your Certificate of Currency with this application. The Certificate must: 1) name the event being covered (Kew Community Festival Kewmunity Day), the date (18 March 2018) and outside times including setup and pack-down (7am - 7pm) ; 2) specify a minimum of $10M cover; and 3) name Kew Community Festival Inc. as an Interested Party for the event. If not attached, the Certificate must be submitted no later than 3 March, 2018. Please call the Festival Office on ph: 9853 9576 if you have any questions.
Services & Equipment Bookings for stalls *
The next 7 questions relate to your services and equipment available through the Festival. Please indicate your requirements (but don't send money now as you will be invoiced.) All prices are inclusive of GST. Please indicate the nature of your group or business, as this will determine the applicable rates for services in the following questions:
Number of Non-food Sites required (please type in number and sub-total amount) *
Sites for a Kew/Boroondara Community Group is $25.00; Non-Profit (outside Boroondara) or Boroondara Business is $85.00 and Business outside Boroondara is $140.00.
Your answer
Number of Food Sites required (please type in number and sub-total amount) *
A site for Kew/Boroondara Community Group is $55.00; Non-Profit (ex Boroondara) or Boroondara Business is $115.00 and Business outside Boroondara is $210.00.
Your answer
Number of Marquees required (please type in number and sub-total amount) *
Marquees for Kew Community Group is $125.00; Non-Profit (outside Boroondara) or Boroondara Business is $185.00 and Business outside Boroondara is $275.00. If the exhibitor is supplying own their marquee please advise the height, as our site planning has to allow for low hanging branches of the mature trees.
Your answer
Number of Trestle Tables required (please type in number and sub-total amount) *
Trestle Tables for Kew Community Group is $20.00; Non-Profit (ex Kew) or Local Business is $20.00 and Business outside Boroondara is $25.00.
Your answer
Number of Chairs required (please type in number and sub-total amount) *
Chairs for all exhibitors are $8.00 each.
Your answer
Power requirement (if you have answered Yes above, please write the amount in this box)
If Power is required a charge of $10.00 will apply
Your answer
Total amount - don't send money now as you will be invoiced. *
Please add up all the subtotals.
Your answer
Agreement of Applicant *
I/We have read and agree to the conditions as stated on this form.
Name of Applicant *
Your answer
Business Name/ Organisation *
Your answer
Position *
Your answer
Signature
Required only on printed applications
Your answer
Date *
Your answer
Terms and conditions
All exhibitors must hold public liability insurance. Evidence of public liability must be provided by way of enclosing a copy of your Certificate of Currency with this application. The Certificate must: 1) name the event being covered (Kew Community Festival Kewmunity Day), the date (17 March 2018) and outside times including setup and pack-down (7am - 6pm) ; 2) specify a minimum of $10M cover; and 3) name Kew Community Festival Inc. as an Interested Party for that event. If not attached, the Certificate must be submitted no later than 3 March, 2018. Please call Festival Office on ph: 9853 9576 if you have any questions.

Exhibits operate from 12 noon – 5:00 pm.

Food Vendors: Commercial traders that are selling food or beverages at Kew Community Festival are required to follow the process as outlined on the Streatrader website: https://streatrader.health.vic.gov.au.
Please note that Registered premises (those who already have food/beverage outlet) will need to fill out the online form with a statement of trade. Un-registered traders (such as groups wanting to fundraise etc.) can contact Council who will continue to assist you with the process (see details below). For all further enquiries on food vendor issues at festivals or events please contact:
City of Boroondara Health Services on health.services@boroondara.vic.gov.au, or call 9278 4710

All stallholders are requested to use recycled packaging.

Power is supplied through 10 amp outlets. Please list all appliances to be used on the day. This will ensure that you are supplied enough power to meet your needs. Exhibitors using power need to supply extension leads (min 17 meters) and power boards, which must be inspected and tagged by a licensed electrician.

Sites are 3 metres square. Please indicate how many sites and items you require. Stallholders supplying own marquees are not permitted to use spikes for securing, please advise size and height (some sites are under trees) to ensure provision is made when space is allocated, charge rates may vary.

Larger sites may be made available for special participatory activities by community groups. Please contact the office directly on ph: 9853 9576 or email: info@kewfestival.org to discuss your proposed activity and needs.

Applications are now open and close 12 December 2016. Your completed application, if not submitted online, should be returned to:

Kew Community Festival Inc
PO Box 715, Kew Vic 3101
Email to info@kewfestival.org
Exhibitor Enquiries: 9853 9576
General Enquiries: call 9853 9576
website: http://www.kewfestival.org.

EXHIBITOR POLICY
The Kew Community Festival exists to celebrate life in Kew by means of a Festival. To this end the Festival Committee invites community groups and businesses to hold a stall as part of the Family Fun Day. Stalls may involve art and crafts, food, information or be activity based. Applications will be assessed by the Kew Community Festival Committee and shall be prioritised as outlined below.
1. Kew based community organisations
2. Kew based commercial business
3. Boroondara based community organisations
4. Boroondara based commercial business
5. Other community based organisations and businesses

Other commercial operators will be considered according to balancing community needs.

No sales of weaponry toys, firing caps, string sprays or uninflated balloons, will be allowed. No stalls are permitted to use hay or hay bales as part of their stall presentation.

The Festival Committee cannot guarantee that every request can be accommodated and will evaluate on merit.

The Festival Committee reserves the right to reject applications which do not meet the Committees guidelines, outlined above. The Festival Committee reserves the right to request a stallholder to leave the festival if their stall does not comply with the above conditions.

PROCESSING OF APPLICATIONS
We intend to process and accept applications by 23 January 2017. An invoice will be sent on acceptance of your application. Note that all fees are due by 3 March 2017. Final notification of site placement and entry time will be provided on receipt of payment by 13 March, 2017. Late application and cancellation fees may apply.
PLEASE NOTE THAT ONCE YOU PRESS CONTINUE BELOW YOU WILL NEED TO SCROLL UPWARDS TO VIEW AND COMPLETE THE APPLICATION
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