Once the Church Office has communicated the approved 2023 ministry budget to each Ministry Leader, Ministry Leaders should begin the process of requesting ministry dates.  

This online request form has been developed to enable Ministry Leaders to: request dates for your ministry events and activities; to identify resources needed for the activity; and to provide information for the Pastor to review the request;  This process does not include regular ongoing activities as Sabbath School, AY, Pathfinder meetings, bible study, Board meetings, etc.  

SUBMITTING REQUESTS
We have implemented an online form which can be found at: www.bit.ly/CHCministryrequests

Please submit one online form for each ministry event/activity. Once you complete the online form, hit "Submit" at the bottom of that page to submit your request. The Church Office will receive your submission, and you will also receive a copy of your submission via email. Please note that this copy is just an acknowledgement of your submission and is not an approval.

REVIEW AND APPROVAL
All ministry events/activities requests should be submitted through this online form. It is recommended that Ministry Leaders submit your request no later than 4 – 6 weeks prior to the date you are requesting.  Once we receive your request:

1. All requests will be reviewed by the Senior Pastor.

2. Our goal is to follow up with Ministry Leaders within 1 - 2 weeks of your submission to confirm approval or to suggest alternatives to the proposed event or date.  Please keep this timeframe in mind when making your requests.

3. Ministry Leader will receive an email from the Church Office which will serve as the formal approval of your request. The confirmation email will:
        a. also be cc’d to the necessary ministry resources so that you may connect with them directly regarding your needs (i.e., Audio-Visual, Communications, Music, Zoom, etc.).  Resource leads, this confirmation email serves as your notice that the activity/event has been approved.
        b. suggest timeframes for engaging the resource services to ensure preparedness and personnel as needed for the event/activity
        c. provide deadline to submit final announcement copy and graphic for newsletter and social media publication.

4. As part of the confirmation process, the event be placed on the Church Calendar and the Ministry Leader will receive a calendar invitation.
 
Once you receive written approval for your  program/activity, you are responsible for contacting the supporting ministry leaders to discuss your needs.  If you need to change the date or time of the event, please contact us immediately at: info@capitolhillsdachurch.org. You will not need to complete a new request unless the event itself changes.


ASSISTANCE
We are happy to speak with you directly if you need assistance or have questions, regarding the best event type, resources needed, for your activity/program. Please contact info@capitolhillsdachurch.org with any questions.


Let us all continue worshipping, connecting, growing, serving, and giving to build up God's Kingdom!




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