2024 Butter Tart Festival Application _ @TheBarn
@ The Barn is beyond excited to be hosting our 3rd Annual Butter Tart Festival and we hope you'll be able to join us this year!!

DATE AND TIME:
Date: September 14, 2023 from 10 am - 2 pm
6154 Abbott St & Village Square Park

FESTIVAL WILL RUN RAIN OR SHINE

CATEGORIES AND JUDGING: 
The following categories will be included for judging:
1. Judges Choice Winners - Best Traditional Butter Tarts (plain, pecan, walnut, or raisin)
2. Judges Choice Winners - Best Unique/Signature Butter Tarts (still a butter tart, but you’ve added a twist with one or more non-traditional ingredients)
3.  People's Choice Winner - Best Butter Tart

For Butter Tarts to be judged:
1. You will need 3 full sized butter tarts for the judges for EACH category you entre (Traditional and / or Signature butter tart). Only one entry in each category will be permitted.
2. For the People's Choice, it will be based on any samples you choose to provide or from people who have purchased and tried your butter tart. If you choose to provide samples, we ask that they be served in small paper portion cups.
3. For butter tarts to be entered in for judging, the tart, both the crust and filling, must be handmade by the bakers.

KITCHEN REQUIREMENTS: 
In order to participate, vendors are required to operate out of a commercial or inspected kitchen as per Ottawa Public Health.

FEES & VENDOR SPACE: 
Fees are $60 (non-refundable). Spaces can accommodate 10x10 tent and are filled on a first come first serve basis. Tents are to be weighted down and not staked. Vendors are responsible to provide their own table, chair, and covering.

Vendors are free to bring other baked goods to sell at the event however the community is looking forward to purchasing your baked creations as well, so ensure lots of inventory.

Priority for vendor spaces will be given to butter tart bakers, however there may be space for other vendors / bakers to sell their butter tart themed food items and baked goods (ex. ice cream, etc.) that are not actual butter tarts. These treats are welcomed, however they will not be entered into the contest for judging.

Space permitting, we may accommodate artisan vendors with a priority to those offering butter tart themed items (ex. jewelry, art / decor, etc.).

PAYMENT: 
When you receive confirmation from us that your application has been approved, payment will be required to secure your spot and can be sent to hello@atthebarn.ca. Please indicate your name and business name in the notes/comments section.

If possible, please make the password "market" for the payment.  

COMMUNICATION: 
All communications regarding the event will be done via email.

PARKING: 
There is no onsite parking. After you have unloaded your product, we ask you to move your vehicle to the municipal parking just south on Stittsville Main Street before setting up.

WASHROOMS: 
There is a single porta-potty on site and washrooms at two local coffee shops located near the market who serve amazing goods. We ask that you make a small purchase if using the coffee shop washrooms.

ELECTRICITY: 
There is unfortunately no electricity available at the market for venders.  Power packs and inverters are encouraged for any vendor who requires electricity. Low noise generators may be considered and must be approved ahead of time.

SMOKING/VAPING/ALCOHOL: 
Smoking/Vaping/Alcohol is not permitted on festival grounds.

INSURANCE/WAIVER:
Vendors are asked to provide their own general liability insurance. Vendors will also be required to sign a waiver acknowledging that they assume all responsibility for damages/bodily injury/illness incurred during the course of the Festival, and releases the Festival from any claims, damages, losses, costs or expenses of any nature.

VENDOR PRODUCTS, SUPPLIES, AND EQUIPMENT:
All products, supplies, and equipment are to be removed at the end of the festival day.

WASTE REMOVAL:
All waste is to be removed at the end of every market day. No waste shall be left by the garbage cans in the park.

BEHAVIOR & USE OF LANGUAGE:
We strive to ensure our event is welcoming and inclusive to every member of the community. The use of racist, sexist, homophobic, or other oppressive language or display of such materials will not be tolerated. Aggressive behavior, verbal or physical, of any type will not be tolerated. This hold true for vendors and customers alike.

Concerns brought to our attention will be addressed immediately and may result in a warning or other consequences up to being removed from the event.

MARKETING & PROMOTION CONSENT:
By participating in the Butter Tart Festival, you give consent to have your images and business information shared on @theBarn social media.

**It is understood that by submitting an application that you have read and agree to all of the above.

We support environmental sustainability and would like to encourage visitors to bring their own containers.

Stittsville Market @ the Barn is a small farmer's market featuring local farm fresh producers and artisans from May to October. The market is situated inside the log barn at 6154 Abbott St. East, next to the Village Square Park in Stittsville.
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Do you have access to a commercial or an inspected kitchen to do your baking? *
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Do you have business insurance or market/vendor insurance? *
Are your butter tarts allergen friendly: *
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