Request for Exceptional Circumstances Absence During Term Time

REQUEST FOR EXCEPTIONAL CIRCUMSTANCES ABSENCE IN TERM TIME

The law does not grant parents/carers an automatic right to take their child out of school during term time. Any absence from school will disrupt your child’s learning. You may consider that a holiday will be educational but your child will still miss out on the teaching that their peers will receive.

Children returning from a term time holiday are also unprepared for the lessons which build on the teaching they have missed. Teachers then have to give more time to help individual children catch up on missed work. This poses a potential risk of the under achievement of not only themselves but other students in the class. This is something we all have a responsibility to avoid.

There are 190 school days in a year – this leaves 175 days for holidays, cultural activities and family time.
The Department for Education does allow a head teacher the discretion to consider authorising an absence in term time but only in special/exceptional circumstances – these are defined as follows:-
i) service personnel and other employees who are prevented from taking holidays outside term-time if the holiday will have minimal disruption to the pupil’s education
ii) when a family needs to spend time together to support each other during or after a crisis.
If you consider that your request falls into this category you will need to complete the form on the reverse of this notification. A response will be sent to you as soon as possible. If the holiday is not considered to be a special/exceptional circumstance, and you nevertheless take your child out of school, the absence will be recorded as unauthorised in line with County Council guidance.
In the case of an unauthorised holiday, this will be marked as such on the child’s records and a Penalty Notice may be issued under certain circumstances.

All requests for absence must be completed on the attached form, letters will not be accepted. This should be returned to the school at least 14 days before the start of the absence.
I hope you will support our efforts to maintain high attendance and attainment at our school.
Regards

Jane MacLachlan
Headteacher

Pupil Name *
Class Teacher *
First Day of Absence
MM
/
DD
/
YYYY
Last Day of Absence
MM
/
DD
/
YYYY
Reason for Absence *
I understand that if the absence request is unauthorised, it will be recorded on my child’s record as unauthorised and that a Penalty Notice may be issued under certain circumstances. *
Name of parent completing the form *
Date
MM
/
DD
/
YYYY
Total Number of School Days Missed *
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