Tidewater Comicon 2019 Application
Tidewater Comicon
Date: May 18-19, 2019
Location: Virginia Beach Convention Center 1000 19th Street, Virginia Beach, VA 23451
*Show Hours Saturday 10am-6pm Sunday 11-5

LOAD-IN TIME
*Friday 12pm-8pm Saturday 7:30am-9:30am

RULES AND REGULATIONS

ARTIST ALLEY
Artist Alley Tables are for Comic Book Artists, Comic Authors, and Handmade Creators/Crafters ONLY.
Includes one table, one chair, and two passes. Displays cannot exceed 8 ft high. No table splitting/sharing. Each 6ft table is for one Artist and up to one assistant.

VENDOR BOOTHS
Vendor Booth area is 10x10 and includes one table, one chair, and two passes. Displays cannot exceed 10 ft high. Vendors can bring additional tables and shelving.

We do not accept: LuLaRoe, Mary Kay, Multi-Level Marketing, etc.

CLUB TABLES
Club Tables are intended for groups and organizations who plan to sell NO items (retail or otherwise) at their table. Includes one table, one chair, and two passes. These free tables are intended for clubs, cons, and charities only.

PODCASTS
Podcast tables are 6ft and include one table, one chair, and two passes. Priced the same as Artist Alley.

SPECIAL GUESTS
If you are inquiring about being a special guest at the event please use the contact page on the website.

EXHIBITOR DETAILS
-All materials must be “All Age Appropriate”
-Food, Firework, and Weapon sales are PROHIBITED.
-Each Vendor/Artist receives 2 Exhibitor Badges per table.
-Bring your own tablecloths, displays, and signage.
-Displays cannot exceed 10 ft high.
-Square and Paypal card readers work in the convention center but WiFi is only available through the CC at an additional cost.
-No Subletting or Sharing your table of any kind.
-Due to the high volume of exhibitors we do not take seating requests.

Tidewater Comicon is not responsible for any lost, damaged, or stolen items.
Tidewater Comicon reserves the right to cancel any exhibitor at any time.


REVIEW
All applications will be reviewed by our judging committee and approved exhibitors will be notified within four weeks if accepted. If you do not hear back within 4 weeks feel free to follow up through our Facebook page.

Please note: An application is not a guarantee or reservation for a booth.

HELP
If you have questions about this application message the Tidewater Comicon Facebook Page and a staff member will get back with you as soon as possible. https://www.facebook.com/tidewatercomicon/

PRICING Until Dec. 31, 2018
Artist Alley Table $150
Vendor Booths $400 Corner Booths $450 (Includes 2 tables)


PAYMENT
All invoices due by deadline with no exceptions. Full payment is due before announcing on website and social media. Unpaid spaces will go to the next person on the wait list.

ELECTRICAL
Power is not included with your table or booth. You can purchase power through the Virginia Beach Convention Center. Power can be purchased after booth placements have gone out (Roughly 45 days prior to the show).

REFUND POLICY
Between Oct 1 to March 15 receive 75% refund
March 15 to May 1 receive 50% refund
After May 1st no refunds will be given

LATE EXHIBITORS
Any exhibitor who has not arrived by 9:30 on Saturday morning will forfeit their table and not be eligible for a refund.

LOAD-OUT All areas must be clean of debris or you will be subject to a clean up charge of $75. Do not leave any trash behind. Any damages made TO the building will be subject to penalty.

*ALL TIMES SUBJECT TO CHANGE BY VBCC

Do you understand and agree to comply with the Tidewater Comicon Rules and Regulations? *
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