APPLICATION - Hazel Park Art Fair 2019
The 2019 Hazel Park Art Fair is presented by the Hazel Park Arts Council, a 501(c)3 not-for-profit organization.

**PLEASE READ ALL INSTRUCTIONS BELOW. THEY CONTAIN IMPORTANT INFORMATION REGARDING THE RULES AND REGULATIONS, PAYMENT, AND DAY-OF INFORMATION. MANY EMAIL SERVERS FILTER OUR EMAILS. PLEASE WHITELIST hpart.org AND CHECK YOUR DIFFERENT GMAIL FILTERS LIKE THE PROMOTIONS TAB.**

EVENT DATE: August 24th (11 am - 7 pm) & 25th (11 am - 5 pm), 2019
EVENT ADDRESS: Green Acres Park - 620 W Woodward Heights, Hazel Park, MI 48030
CONTACT US AT: artfair@hpart.org or (248) 607-7890

TERMS - CONDITIONS - GUIDELINES

ELIGIBILITY
To be eligible for the Hazel Park Art Fair, works must be original and crafted by the artist(s), and family-friendly. Vendors of mass-produced work will not be accepted. All work on display must be consistent with the images submitted. Artists under 18 years old will require a parent or guardian to sign a waiver (provided separately upon approval).

APPLICATIONS
There is a $10 application fee. To assist in the approval and marketing process, we ask that you submit photos of your work with your application. Photos can be submitted below, by email, or mail. We are requesting 3 photos of your work and 1 photo of your booth setup. The PayPal link to pay your application fee will be included in your confirmation after hitting submit.

BOOTH SPACE & FEES
$10 Application Fee (due with your application; non-refundable)
$80 Booth Fee - 10’ x 10’ booth (New Artists)
$60 Booth Fee - 10’ x 10’ booth (Returning Artists Only)
$160 Double Booth Fee - 10’ x 20’ booth (New Artists)
$120 Double Booth Fee - 10’ x 20’ booth (Returning Artists Only)

All exhibitors must submit a separate application and application fee. To share a booth, please complete the appropriate section on the application. Only 1 booth fee will be due, upon approval, but we can divide the invoice between artists.

You will be responsible for any bank fees incurred for insufficient funds.

Booth fees are only due after the committee has processed and approved your application. Once approved, you will be contacted to request final payment. Payment must be received within four weeks of approval notification. Failure to pay your booth fee by that deadline may result in removal from the vendor list.

You are required to provide your own tent and display. White tents are preferred and strongly encouraged. All tents must be staked and have a minimum of forty (40) pounds of weight securely attached to each corner. Adding proper weight to your tent is essential to protect your wares and others in the case of inclement and unpredictable weather.

Electricity is not available in the tent area at this time.

At the conclusion of the Fair, exhibitors will leave their exhibit space clean (including the surrounding area) and properly dispose of their trash in the provided dumpsters.

CANCELLATIONS/NO SHOWS
You may cancel your participation at the HPAF at any time and for any reason. All cancellations received in writing (mail or email) by 5:00 pm on July 14, 2019 will be refunded in full (excluding the Jury Fee). No refunds will be given after this time.

Once booth fee is paid, failure to notify HPAF of inability to attend may result in disqualification from the HPAF in the future.

SUBMISSION
After submitting this form, you will receive an email confirmation to the email provided below. A PayPal link will be provided to submit your $10 application fee. You will also receive instructions on how to pay by mail or dropbox if you choose not to pay via PayPal.

Questions/Problems with Submission
If you have any questions about the application process or trouble with our submission form please contact us at artfair@hpart.org

Email address *
Exhibitor Name (first & last) *
Your answer
Company/Studio Name
Your answer
Phone Number *
Your answer
Mailing Address (street, city, state) *
Your answer
Preferred Method of Contact *
Emergency Contact (name & phone) *
Your answer
Please identify your age category below. *
Required
Display Media (check all that apply) *
Required
Brief Description *
Your answer
For promotion purposes, please provide a link to your most used weblink (website, Facebook, Instagram, etc.).
Your answer
Please email 3 photos of your work and 1 photo of your booth setup.
New vendor applications must be accompanied by a minimum of 3 photos of your work(s), and 1 photo of your booth set-up (4 photos total). Please email to artfair@hpart.org and enter artist name and studio name in the body of the email. If you are unable to email, they may be submitted by mail. Our mailing address is:

Hazel Park Arts Council
re: Art Fair
111 E Nine Mile Rd.
Hazel Park, MI 48030

Do you need a double booth?
Are you sharing a booth? *
If sharing a booth, a separate application & jury fee will need to be submitted by the 2nd exhibitor.
2nd Exhibitor (Name)
Your answer
I am a returning exhibitor: *
I would like to be located *
How did you learn about the HPAF?
Your answer
Comments or Special Requests
Your answer
Exhibitor Agreement
In consideration of the acceptance of this application, I, the Exhibitor, agree that artwork of any nature and description shall be displayed at the sole risk of said Exhibitor, and further agree that said Exhibitor shall be responsible for his/her agents, servants, and employees and agrees to hold all sponsors and their agents harmless of any and all claims to person or property, real and personal, which shall arise out of or be connected with the Hazel Park Art Fair. I expressly warrant and represent that I have full legal authority to portray and use any words and images and do indemnify and hold harmless all event sponsors and their agents from all claims of any kind including but not limited to copyright infringement, invasion of privacy, and other claims.

I understand that this is a rain-or-shine event, and I agree to open my booth for the duration of the events. The show will be held unless the event management (or municipal official) determines that there is a threat to safety. If show hours are reduced or the event is canceled, I understand no refund will be due or provided.

I understand that by participating in the HPAF, myself, my merchandise, and my staff may be subject to photography, video and audio recording, and otherwise reported on by the news and other media. The Hazel Park Arts Council has permission to publish photographs or images of my work, my booth, or of me/staff for purposes related to promotion of the event, past, present, and future.

I acknowledge and agree that I am required by law to collect and remit Michigan sales taxes. I will call the Treasury Department, (517) 636-6925, to register.

I recognize and acknowledge that I assume full risk of any injury, property damage, or loss which I may sustain as a result of my participation in any and all activities connected with or associated with my participation in the HPAF. Furthermore, I understand that I am responsible for proper insurance and protection of my work and setup, and that while overnight security is provided by HPAF, leaving my tent, my display(s), my products, or any other personal property on site overnight is done at my own risk.

*
Required
Digital Signature *
My completion of and signature on this application indicates my agreement to and acceptance of all terms and conditions herein and in the information above. By signing this release I certify that none of the items for sale through my booth, my agents, or myself were created by others nor are any items of buy/sell origination. By entering your name in the box below, you are effectively providing your signature, indicating that all the information on this form is true and accurate, to the best of your knowledge.
Your answer
A copy of your responses will be emailed to the address you provided.
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