Mississippi Earthtones Festival 2019 Booth Registration Form
Dear Friend of the Mississippi,

Alton Main Street and the Sierra Club are seeking sponsors, exhibitors and vendors for the 13th Annual Mississippi Earthtones Festival to be held on Saturday, September 21, 2019 on Broadway, between Easton and Langdon Streets. Our goal is to bring the community to Downtown Alton to celebrate Illinois watersheds through education, recreation and conservation. At this free & family-friendly event, we will have hands-on informational booths, live music, art displays, nature crafts, great food, and a river litter clean-up.

The MEF is our area’s premier showcase for nature & conservation based groups and eco-friendly businesses, so don’t miss this great opportunity to share information about your services and products with the public. We are also putting the spotlight on local sustainable artists at this environmentally themed event! We will be advertising and generating coverage through regional media, so we expect thousands of people to attend this 13th annual event from Noon-10pm.

We advertise that kids’ activities are from 12-6pm and the art & music end at 10pm.
Set up is from 10am-11:30am; inspection of booths will occur between 11:30-Noon, courtesy of the Alton Fire Dept.

Food and beverage vendors are invitation-only - you may fill out this form and request to be considered but please do not send a fee until you have been approved.

To reserve your space, please complete this form and sent your payment via PayPal or you can mail a check payable to:
Alton Main Street and mail to: Alton Main Street (Attn: MEF) 219 Piasa St. Suite 2B Alton, IL 62002

Email address *
Business Name
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Contact Name *
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Street Address *
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City *
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State *
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Zip Code *
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Phone Number *
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Website / Facebook Page
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Booth description *
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Kids’ activity description for passport (if applicable)
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Please select your level of support: *
- Please select which time frame you will commit to having your booth set up *
- Please select your utility requirements (if applicable)
VENDOR - EXHIBITOR INFORMATION / GREEN RULES & REGULATIONS
FESTIVAL DESCRIPTION: The Festival is part of a larger statewide celebration, the It’s Our River Day, started by then-Lt. Governor Pat Quinn, in 2007. The goal of this day is to promote education, recreation, and conservation regarding our state’s waterways. The Alton event is being presented by Alton Main Street and the Sierra Club, featuring over 50 vendors & exhibitors, and attracting thousands of people. It is the principal destination in our area to learn about environmental issues and solutions in a fun, family-friendly atmosphere of celebration. Live entertainment, local food & beer, and hands on activities are also an important part of the festival. A Mississippi River Clean Up will occur the following Saturday, on September 22nd at 9am.

WHO ATTENDS: A diverse population of young and old with lot of families who seek GREEN information and fun, while listening to live music by the river! We also draw many who are new to the green movement making the Festival an ideal setting to promote your product or service.

VENDORS SELLING PRODUCTS: Vendors are encouraged to use natural, organic, and local ingredients. Those with affordable prices ($5-$40) do well. Promoting higher-end products is encouraged but on site sales will most likely be limited. However, the Festival is an ideal venue to collect contact information for future promotion.

ENVIRONMENTAL RESPONSIBILITY: Vendors are strongly encouraged to offer products and services that are in keeping with the environmental spirit of It’s Our River Day and the Mississippi Earthtones Festival.
A. “Green" products: as not to aid any company in "green-washing" their product or service we have come up with these quality control stipulations that your product must encompass one or more of the following:
- A product that is bio-degradable, organic, locally-made, or uses all-natural ingredients
- A product or service that results in significant energy savings
- Handcrafted items using recycled, up-cycled, or reclaimed components
- Informational booths relating to water quality issues, native plants & animals, environmental activism

B. Help reduce your environmental impact by minimizing the number of printed materials and by collecting email addresses for future electronic (paperless) promotion

C. No Styrofoam containers will be allowed because this material is very hard to recycle and never breaks down in a landfill. If you need help finding an alternative to your food and drink containers (made from compostable or recyclable materials (plastic #1-7, but not #6), please contact us in advance.

VENDOR LAYOUT -
The 2018 Festival will feature zones that better serve both the vendor and the public by grouping vendors and activities together who will depart at the same time.

Zones:
Art Zone, Kid Zone, Adult Eco-Zone, Food & Beverage Zone

MAP AND PASSPORT FOR KIDS – PLEASE READ!
All vendors who have content-specific educational hands-on activities for kids will receive special distinction via placement in the passport that families will be following throughout their visit. Families will come to your booth, do your activity, get their passport stamped, and move on. After they go to at least 7 booths, they are eligible for an eco-friendly prize. Vendor must provide programming content of substance.


1. Festival held rain or shine - VENDOR FEES ARE NON-REFUNDABLE
2. Food items and beverages CAN NOT be sold or given away by a non-food vendor
3. Absolutely NO Styrofoam containers are allowed to be used
4. Vendors are encouraged to NOT hand out free items made of plastic from China, etc. If you are in need of green promotional products (a better alternative to mainstream options), you may want to try Logo-It in Alton - www.wecanlogoit.com or 618-462-1899
5. Vendor recycling is expected and containers will be provided
6. Registration is open to non-profit organizations and for-profit companies that have a eco-friendly product or service to sell or promote
7. Mississippi Earthtones Festival committee reserves the right not to accept vendors that are incompatible with our mission: a full refund will be issued if registration is not accepted
8. Vendor slot consists of a 10 x 10 space; no tables, chairs, or tents are provided
9. All vendor activities must be confined to allotted space: adjacent booth spaces are available for an additional fee
10. ALL TENTS MUST BE SECURED FOR SAFETY REASONS – acceptable methods of weighting your tent include: Sand bags, cinder blocks or water ballasts tied to tent structure
11. Each vendor is responsible for his/her booth and all items in it
12. Booths must be ready to open by 12pm and remain open until either, 6 or 10pm
13. Vendors must comply with the rules & regulations of the City of Alton

Draft Schedule*
10:30am-12pm Booth Set Up
11:45pm Alton Fire Dept. inspection
12pm Festival Opens
12pm Passport stamp collecting commences
12:00-10:00pm Live Music
4:00 Conservation Leadership Awards
6:00 First tier of vendors/exhibitors can leave
10:00 Festival ends; all remaining vendors/exhibitors can leave
*subject to change as committee deems necessary

Please confirm that you have read and will abide by the festival's Green Rules & Regulations *
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A copy of your responses will be emailed to the address you provided.
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