iVentures 2018 Call for Volunteers
Thank you for considering volunteering for iVentures, taking place from November 5th to 7th, 2018 at the Design Exchange in downtown Toronto. We're grateful to have community members like you offering to help us make this event a great success. We are currently looking for friendly, welcoming, and reliable people.
We will contact everyone who applies, but only have so many spots available. If you have any questions, please contact Charity Chan, Logistics Consultant for the iVentures conference at
// 437-344-4118. Volunteer spots will start to be confirmed by mid-October, with a deadline of Tuesday October 16th, 2018 for all applications.
Visit us online at www.iVentures.digital // @iVenturesON
Men's - XS
Men's - S
Men's - M
Men's - L
Men's - XL
Men's - XXL
Women's - XS
Women's - S
Women's - M
Women's - L
Women's - XL
Women's - XXL
Women's - XXL
Have you volunteered for Interactive Ontario before?
If yes, when / for what?
What is your availability?
Please check all that apply. Some shift hours still TBC -- will be confirmed the week of October 22nd, 2018 at the latest.
Anytime, starting immediately
Entire week of October 28th to November 3rd
November 4th: Pre-conference prep: Day 1 (all day)
November 5th: Pre-conference prep: Day 2 (daytime)
November 5th: Evening VIP party or conference set-up (3 - 9 pm; minimum 4-hour availability)
November 6th: 6 am - 1 pm
November 6th: Noon - 7 pm
November 7th: 7 am - 1 pm
November 7th: Noon - 6 pm
[Registration // Front Desk]
You are the first point of contact for our attendees. Your job is to great people with a smile, while keeping your cool as you search through the list of attendees and make sure you check people off the list, verify that their name badge is correct, tell them the information they need to know, and direct them to things like the washrooms, the venue map, and the wifi information.
These positions will be busiest in the mornings of both days, but there will be some people, speakers mostly, who will be checking in throughout the day which is why we always need to have somebody at front desk. Speakers will have a separate check-in space on the main registration desk where an io staff member will likely be stationed throughout the day off and on.
Skills required: friendly nature; grace under pressure; quick-thinking, organizational wizardry; ability to problem solve; customer service superstar!
[[Information // Buttons]]
Directly outside of our main auditorium will be the secondary Information Booth. We will also have buttons here for all attendees to select from. You will need to know the answers to the same questions as registration desk volunteers and may also be called upon to assist with any technical issues that our interactive digital media (IDM) expo participants may have.
Skills required: friendly nature; quick-thinking; ability to problem solve; comfortable making conversation with attendees; button making; onsite event operations knowledge an asset; customer service superstar!
[[Speaker Wranglers & Presentation Rooms]]
Speaker Wranglers: You will work with io staff to make sure we introduce the speakers to the AV team, get them to the green rooms before their sessions.
You'll also be gathering up any last minute presentations onto USB keys to ensure that the AV table has everything they need. You also may be needed to find speakers or special guests for facilitated networking sessions and will be given that schedule as well.
Presentation Rooms: You will be working in our main auditorium and other presentation spaces to assist with things such as signalling presenters so they know how much time they have left, assist with the Q&A mic, helping guests to their seats, and checking badges at the door.
Skills required: friendly nature; excellent time management skills; helpful; ability to follow a detailed presentation schedule; event or stage management experience an asset.
[[General Help // Set-up & Tear-Down]]
There are many things we will need help with at iVentures. Whether it's covering break shifts for other volunteers, running out and grabbing supplies, helping participants find their way around, setting up and tearing down, and so much more.
Skills required: enthusiasm, a can-do attitude and a willingness to help out!
[[Meeting Lounge Attendant]]
We will have multiple meeting lounges and a boardroom available for meetings that have been booked using the conference networking software, as well as informal meetings. Meeting rooms attendants will welcome delegates, ensure people are in the right place and answer any questions that arise.
Skills required: friendly nature; customer service experience; grace under pressure; helpful.
These are crucial spots for people who are comfortable working with and around event, conference and show technicians. You will need meticulous attention to detail to be able to liaise well with venue technicians, and comfort with scheduling or loading slides, presentations and other digital media (video, audio etc.) onto our laptops as necessary. You'll also be the "go to" for the technicians in terms of order of presentations, putting presentation media into show order, and providing an overview as to what is coming up next. You will be provided with a detailed schedule that tells you exactly what is happening when. There are multiple spots available.
Skills required: comfort working with presentation software such as PowerPoint and Prezi; friendly nature; able to work quickly and accurately under pressure; able to follow a detailed schedule; experience working with or around audio/video for conferences, events and presentations an asset; experience with stage management or onsite event technical production a bonus.
What would you like to help with at iVentures?
Check all that apply
Registration / Info Desk
Set-up / Tear-down
More Information About You
What is your volunteer experience?
Please list all roles.
Tell us a bit about your personality!
What makes you a great volunteer? Are you super smiley? Super on the ball? Super great at organizing everything? All of the above?
Interactive Ontario is committed to ensuring meeting accessibility standards as set out by the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you are an individual who requires accommodation in order to be a volunteer for Interactive Ontario, please let us know below. You can also email
What is your availability like for pre-conference volunteer information sessions?
We will hold these info sessions the week before the conference to get everyone up to speed on their roles.
What is your experience in interactive digital media?
Are you joining us from an Ontario academic institution?
If yes, which school?
Anything else you want to share?
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