EQA-3 Instructor Qualifications Audit (Revision 18-01)
This form documents the independent audit of Flight Instructor qualification to ensure that medical and rating expiry dates are not exceeded. The purpose is also to ensure that Flight Instructor qualifications are expiring within the next 30 days are so advised.

This audit also examines the Authorized Persons' List, to ensure the authorized status of persons with respect to aircraft elementary work and servicing is also up to date. There is also a check to ensure the Seneca MER and IFR instructor has received upgrade aircraft training.

Finally, the audit covers the "Instructor’s Training Record while under Direct Supervision" documents to ensure the status of Class IV Instructor Recommends are up to

To conduct this audit, you must first access the Flight Instructor Records, which are in PDF format located electronically in CFI Only> CFI Access only> AA--Flight Instructor Files. If an instructor qualification document is scheduled to expire at the beginning of the next month, the auditor must circulate an email to all instructors in accordance with the procedures outlined in the NOTE below.

You will also need access to the the "Instructor’s Training Record while under Direct Supervision" documents (ITRWUDS) which are located in a thin black binder located in the CFI's office. The auditor MUST NOTIFY the CFI via email once the audit is completed, confirming the information on the ITRWUDS documents is up-to-date.

To audit the Authorized Persons' List, you will have to access the list published on the school's website, which is linked through the "Staff and Administration" drop-down menu, as well as the paper document posted list that appears in the hallway leading to the rear classroom. The auditor MUST NOTIFY the CFI via email once the audit is completed, confirming the information on Authorized Persons' Lists (electronic and paper) are up-to-date.

The questions below provide guidance through the auditing procedure.

Here are the valid periods for Medical Certificates:

Under 40 years of age: 1 year.
Over 40 years of age: 6 months.

Here are the valid periods for Instructor Ratings:

The Class 4 Flight Instructor Rating is valid for 1 year, but is issued valid to the first day of the thirteenth month following the month in which the instructor flight test was conducted.

The initial Class 3 Flight Instructor Rating is valid for 2 years but is issued valid to the first day of the twenty-fifth month following the month in which the most recent instructor flight test was conducted.

The class 2 Flight Instructor Rating is valid for 3 years, but is issued valid to the first day of the thirty-seventh month following the month in which the instructor flight test was conducted.

The Class 1 Flight Instructor Rating is valid for 4 years, but is issued valid to the first day of the forty-ninth month following the month in which the instructor flight test was conducted.

NOTE:

ALL FLIGHT INSTRUCTOR FILES MUST BE AUDITED.

NOTIFICATION via Instructors@langleyflyingschool.com MUST BE SENT IN THE EVENT ONE OR MORE DOCUMENT IS SCHEDULED TO RETIRE AT THE END OF THE MONTH.

Where a rating or medical is scheduled to lapse at the end of the current month, include details sufficient to circulate a medical certificate to all Flight Instructors, using the following format:

To all instructors,

This email is a reminder to all instructors of their license expiry dates.

--Medical: Dave (expiring August 1st), Julie (expiring August 1st

--Instructor Rating: None.

--Instructor Rating: Frank (expiring August 1st)

1) Name of the person conducting this audit:
Your answer
2) Date of the audit:
MM
/
DD
/
YYYY
Authorized Persons' List
APL.1) Do the electronic and paper Authorized Persons' Lists list all qualified Flight Instructors?
APL.2) Have the current Multi-engine/IFR Instructor received Authorization for Elementary Work and Servicing on the Piper Seneca?
Flight Instructor Qualifications
FI.1.1) What is the name of Instructor #1?
Your answer
FI.1.2) What is the expiry date of Instructor #1's Medical Certificate?
MM
/
DD
/
YYYY
FI.1.3) What is the expiry date of Instructor #1's Instructor Rating?
MM
/
DD
/
YYYY
FI.1.4) If applicable, is the expiry date of Instructor #1's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.2.1) What is the name of Instructor #2?
Your answer
FI.2.2) What is the expiry date of Instructor #2's Medical Certificate?
MM
/
DD
/
YYYY
FI.2.3) What is the expiry date of Instructor #2's Instructor Rating?
MM
/
DD
/
YYYY
FI.2.4) If applicable, is the expiry date of Instructor #2's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.3.1) What is the name of Instructor #3?
Your answer
FI.3.2) What is the expiry date of Instructor #3's Medical Certificate?
MM
/
DD
/
YYYY
FI.3.3) What is the expiry date of Instructor #3's Instructor Rating?
MM
/
DD
/
YYYY
FI.3.4) If applicable, is the expiry date of Instructor #3's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.4.1) What is the name of Instructor #4?
Your answer
FI.4.2) What is the expiry date of Instructor #4's Medical Certificate?
MM
/
DD
/
YYYY
FI.4.3) What is the expiry date of Instructor #4's Instructor Rating?
MM
/
DD
/
YYYY
FI.4.4) If applicable, is the expiry date of Instructor #4's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.5.1) What is the name of Instructor #5?
Your answer
FI.5.2) What is the expiry date of Instructor #5's Medical Certificate?
MM
/
DD
/
YYYY
FI.5.3) What is the expiry date of Instructor #5's Instructor Rating?
MM
/
DD
/
YYYY
FI.5.4) If applicable, is the expiry date of Instructor #5's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.6.1) What is the name of Instructor #6?
Your answer
FI.6.2) What is the expiry date of Instructor #6's Medical Certificate?
MM
/
DD
/
YYYY
FI.6.3) What is the expiry date of Instructor #6's Instructor Rating?
MM
/
DD
/
YYYY
FI.6.4) If applicable, is the expiry date of Instructor #6's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.7.1) What is the name of Instructor #7?
Your answer
FI.7.2) What is the expiry date of Instructor #7's Medical Certificate?
MM
/
DD
/
YYYY
FI.7.3) What is the expiry date of Instructor #7's Instructor Rating?
MM
/
DD
/
YYYY
FI.7.4) If applicable, is the expiry date of Instructor #7's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.8.1) What is the name of Instructor #8?
Your answer
FI.8.2) What is the expiry date of Instructor #8's Medical Certificate?
MM
/
DD
/
YYYY
FI.8.3) What is the expiry date of Instructor #8's Instructor Rating?
MM
/
DD
/
YYYY
FI.8.4) If applicable, is the expiry date of Instructor #8's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.9.1) What is the name of Instructor #9?
Your answer
FI.9.2) What is the expiry date of Instructor #9's Medical Certificate?
MM
/
DD
/
YYYY
FI.9.3) What is the expiry date of Instructor #9's Instructor Rating?
MM
/
DD
/
YYYY
FI.10.1) What is the name of Instructor #10?
Your answer
FI.9.4) If applicable, is the expiry date of Instructor #9s INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.10.2) What is the expiry date of Instructor #10's Medical Certificate?
MM
/
DD
/
YYYY
FI.10.3) What is the expiry date of Instructor #10's Instructor Rating?
MM
/
DD
/
YYYY
FI.10.4) If applicable, is the expiry date of Instructor #10s INSTRUMENT Rating?
MM
/
DD
/
YYYY
MM
/
DD
/
YYYY
C4FL.1) List those Instructors who hold Class IV Ratings:
Your answer
C4FL.2) Are the "Instructor’s Training Record while under Direct Supervision" (ITRWUDS) documents for ALL Class IV Instructors up-to-date?
Contact the Class IV Instructors directed and determine whether or not the ITRDS is up to date. Also, ensure the supervising Instructor has signed the document appropriately.
C4FL.3) In the even that the ITRWUDS are not up to date, complete an unsatisfactory finding report:
An unsatisfactory finding occurs when "NO" is answered in response to the above questions. If this is the case, and for each instance, complete the LFS Non-Conformance or Unsatisfactory Finding Report, available on the school's website on the Education Quality Assurance page, link from the Staff web page, or at the following link: https://docs.google.com/forms/d/1SJtJTjkgy6LZKreEfprPMVlQRn2z9YFULssrQyh_who/viewform
Your answer
C4FL.3) Comments regarding the status of ITRWUDS documents:
General comments if necessary.
Your answer
Are any Medical Certificates, Instructor Ratings, or INSTRUMENT Ratings expiry at the end of the current month?
If any Medical Certificates, Instructor Ratings, or INSTRUMENT Ratings expiry at the end of the current month, confirm that you have sent out an email to instructors@langleyflyingschool.com notifying everyone of the expiry in the format required by the SOPs (see above):
Comments regarding notification:
Your answer
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