#MWF2020 Winery Application
Michiana Wine Festival
Headwaters Park, Downtown Fort Wayne
Saturday, April 25, 2020
10x20-foot tent with 4 tables, 2 chairs, 1 parking place: $350
20x20-foot tent with 8 tables, 4 chairs, 2 parking passes: $500
*ADD ON WiFi ($10)
*ADD ON ELECTRICITY ($25)
REGISTRATION PROCEDURE: The 2020 application process will be done ONLINE! Your winery is invited to complete an online application to be reviewed by the festival committee. Wineries approved for festival participation will be contacted via email and sent an invoice for their participation fee. Invoices can be paid online via credit card or by check or money order. Questions:
Address (include city/state/ZIP)
Vendor space information
10x20-foot tent with 4 tables, 2 chairs: $350
20x20-foot tent with 8 tables, 4 chairs: $500
Do you need electricity ($25 charge)?
NONE (NO CHARGE)
YES ($25 CHARGE)
Do you need WiFi ($10 charge)?
NONE (NO CHARGE)
Please READ and AGREE to the vendor guidelines below.
--It is each winery's responsibility to serve responsibly. The festival is an extension of your winery tasting room -- you are not expected to (nor encouraged to) serve those who may already be overly intoxicated. If you feel someone has been over served, you are encouraged to contact our Festival Security team who can assist the intoxicated guest.
--Wineries are NOT expected to serve samples to guests more than once. YOU have the right to turn away those who have already partaken in samples from your winery. Serving someone is always at the winery's discretion.
STAFFING AND WINERY SET-UP
--Wineries will receive six (6) staff wristbands per booth space. Additional bands are available upon request at no charge. Staff bands are DD bands.
--Wineries are encouraged to run at least two tasting lines and at least one separate line dedicated to glass/bottle sales.
--Wineries are expected to clean up their booth space following the festival. Boxes and bottles should be discarded properly.
--Wineries will be provided with one standard identification banner. The arrangement/decor of each winery booth is at the winery's discretion within the allotted space.
--Additional tables and chairs available for an additional fee.
--#MWF will provide each winery a "dump bucket" and rinse water.
--Wineries requesting electricity must provide specific requirements (amperage/voltage) to the festival team no later than April 1.
--Festival set-up begins at 6 am and no vehicles will be allowed to enter after 9:30 am.
--Wineries are expected to be set up and ready to serve by 11 am (VIP hour).
--All vehicles must be off the festival grounds no later than 10 am.
--Wineries agree to label all customer carry-out purchases, which will be HELD at the #MWF wine check-out station.
WIFI AND ELECTRICITY
--Wifi will be available for all wineries for a $10 charge. The logon information will be included in your winery packet at check in. WiFi NOT returned will result in a $175 charge to your winery.
--Electricity will be available for $25 when requested on the #MWF2020 application form.
--Parking passes and festival information packets will be sent to wineries in early April.
--The event is intended to be held OUTDOORS with tents provided for each winery. #MWF will be held rain or shine. A rain plan will only be implemented if weather conditions are deemed unsafe.
--The last day to register for Michiana Wine Festival is March 31, or when festival reaches capacity!
Wineries signed up to participate by March 1 will have the opportunity to SELL festival tickets on-site for a profit of $5 per ticket. Wineries will receive tickets in March with proceeds returned to the festival no later than April 20. A sales contract will be included with your welcome packet. Wineries must return the contract to reserve tickets to sell.
--A promotional package including event posters and VIP ticket-giveaway details will be sent once your winery has submitted its festival application. (Festival marketing materials typically sent in February)
--Wineries are encouraged to share the event and promote the festival on social media.
PERMITS AND INSURANCE
--Wineries agree to submit a valid Indiana festival permit no later than April 15. Wineries without a valid festival permit issued by the Indiana Alcohol Beverage Commission on file by April 15 will be removed from the festival line-up until the permit is received.
--Wineries will submit a valid $1 million certificate of insurance no later than April 15. Wineries without a valid certificate of insurance on file by April 15 will be removed from the festival line-up until the certificate is received.
Do you agree to the above guidelines
YES, I agree
NO, I DO NOT agree
A copy of your responses will be emailed to the address you provided.
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