UK Government COVID-19 Expert Database
PURPOSE OF THIS DATABASE

In the rapidly evolving COVID-19 pandemic, policymakers need quick access to researchers who can provide expert insight, whether directly relating to COVID-19 itself or the wider policy implications.

If you have expertise relating to COVID-19 or its impact (for example, on welfare, employment, education or other key areas), and would be interested in providing expert advice to the government, we would be extremely grateful if you would sign up to our database.

The COVID-19 Outbreak Expert Database has been created by the Cabinet Office Open Innovation Team, for shared use across central government departments and other relevant public bodies. We usually work with academics to generate analysis and ideas for policymakers, but in this rapidly evolving emergency, we’re helping connect policymakers with researchers who can provide expert insights relating to both Coronavirus and the wider situation.

We're a small team and won't be able to respond to all offers of help, but for general enquiries relating to the database, please email c19expertdatabase@cabinetoffice.gov.uk and we will try to get back to you.

If you haven't already, please also consider signing up to the UK Parliament’s COVID-19 Expert Database, which can be found here: https://bit.ly/2wC1UB9.
Government and Parliament exist as separate institutions, both with distinct roles, requirements and data protection rules. Unfortunately the UK Parliament’s database therefore exists as a separate entity and we're unable to share use of it. We ask that you avoid emailing the UK Parliament’s Knowledge Exchange Unit about queries relating to our database as they will be unable to answer your questions.


PRIVACY NOTICE:

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

YOUR DATA

Purpose

The purpose for which we are processing your personal data is to create a database of experts engaged in relevant COVID-19 research and research into its secondary impacts.

The database will be used to put government officials in contact with relevant academic and non-academic experts on the COVID-19 outbreak and the policy areas which may be affected by this.

We will also use the data to send you emails giving or asking for information, or surveys seeking your views.

The data may also be used to compile slidepacks and/or newsletters which disseminate useful information in this area. Data will be collected by those academics self-registering.

The data

We will process the following personal data: Title, name, job title, institution or other employer, department, link to their university profile, areas of professional expertise, relevant research they are currently working on, whether they are working with other governmental organisations (domestic and international), email address, phone number.

Legal basis of processing

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is the Cabinet Office’s role in supporting cross-government efforts to tackle the COVID-19 pandemic.

Recipients

Your personal data will be shared by us with government officials and officials from relevant public bodies (such as police, regulators, devolved administrations and local government) for the purposes listed above.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services. If we use a third party survey management supplier the data will also be held by them under our instruction.

Retention

Your personal data will be kept by us for a maximum of 18 months.


YOUR RIGHTS

You have the right to object to the processing of your personal data.

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You may have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

INTERNATIONAL TRANSFERS

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

CONTACT DETAILS

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234, or publiccorrespondence@cabinetoffice.gov.uk.

The contact details for the data controller’s Data Protection Officer are: Stephen Jones, Data Protection Officer, Cabinet Office, Room 405, 70 Whitehall, London, SW1A 2AS, or dpo@cabinetoffice.gov.uk.

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

COMPLAINTS

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or casework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.
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