Taikai Corporation Booth Application
This document sets forth the rules for the artists and vendors at all Taikai events. By renting space(s) as an artist or vendor, you (henceforth known as "Applicant") agree to abide by these rules by submitting the following form below. Acceptance is based on the terms set forth below and the plan of exhibits, rates and rules and regulations may be established from time to time as set forth in updated and amended information, all of which constitute part of this contract. In any case where the Booth Application is amended, all other terms and conditions of this agreement remain in full force and effect.
Booth Cancellation
Should applicant find they cannot attend the event, or need to reduce the number of booths purchased, they may cancel booths by contacting the Event Coordinator to make arrangements. Applicant should also cancel any services they have ordered through Taikai Corporation or other service providers. There will be no refunds for cancelled booths within one month prior to the events. Booths to which the applicant has cancelled or given up any claim or reservation are returned to the pool of available space at the standard booth rate.

The event will continue its tradition of providing as secure of an event as possible. Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft. Applicant is responsible for their own property, merchandise and money, and under no circumstances will Taikai Corporation, the space the event is hosted at nor its personnel be liable for loss or damage (including but not limited to) merchandise, equipment, or revenue.

Hours of Operation/Set-up Time
The event will be open to artists and vendors as early as two hours before the start of the event. Take down time is one hour before the event closes and you must be evacuated at events end. If any additional time is needed, please contact the Event Coordinator.

Before unloading and setting up your merchandise, applicant MUST check in with the Event Coordinator. At that time, badges and booths will be issued and then applicants may unload. Time are subject to change at any time, and applicant will be notified of changes. You MUST check in with the Event Coordinator thirty minutes before the event starts, failure to do so will lead to forfeiture of your booth for this event, and lose your priority for next year.

Social Media
Applicant MUST post on each social media site that they possess that they will be attending the event once at one month prior to the event date, then at one week prior to the event date. Applicant must tag Taikai Corporation on any of the three sites for verification: Facebook, Instagram, Twitter. Failure to do so will result in lower priority for booth space in future Taikai Corporation events.
Artist and Vendor Event Policies
1. Adult Materials Policy

In recent years, there has been a marked increase in the number of minors and families attending our events. We ask that artists and vendors, particularly those with adult merchandise, please keep this in mind when setting up. The acceptability of adult displays is at the sole discretion of the Event Coordinator; failure to comply with warnings may result in removal from the event, the revocation of artist or vendor status and forfeiture of booth rental fees. In addition, all artists and vendors selling adult material must ID purchasers to verify they are 18 or older.
Commissioned artwork of an adult nature must be conducted in a discrete manner. Solicitations of minors for material that is adult in nature is strictly prohibited.
Taikai Corporation has no tolerance policy regarding the sale of adult material to minors. Failure to comply with the Taikai Corporation Adult Materials Policy may result in removal from the event and forfeiture of all application fees.

2. Noise

Applicant noise is to be kept to a minimum so as not to interfere with other artists or vendors and to permit attendees to hear artists/vendors and ask questions. All noise rules are subject to enforcement at the event's discretion.
• No merchandise hawking with telling especially using cupped hands or bullhorns.
• TV's can be audible but must not interfere with neighboring artists or vendors.
• Music can be audible but must not interfere with neighboring artists or vendors. The applicant must/have the legal right to do so. Applicant assumes all responsibility for acquiring the license to play the music at their booth.

3. Items which may NOT be sold at the events include (but are not limited to).

• "Knockoff" or bootleg merchandise.
• "Grey Market" merchandise.
• Any posters, idol cards, ect., which read "Kodak", "Fuji", ect. on the back.
• Any figures or model kits manufactured by "LWDragon", "GHD", "Bendi" or "Phantom".
• Unlicensed reproductions of any products actually released by a Japanese or American company.
• Any items which depict, replicate or portray characters or designs protected under intellectual property rights law, and are manufactured without proper license. This includes but is not limited to figures, posters, wall scrolls, costumes, jewelry, key chains, accessories, prop or live.
• Steel weapons.
• Firearms, alcohol, or any illegal substances.
• Food and drink products.

** Artists may only sell their own work. Artists will not sell commercial merchandise at their table. If you would like to sell a commercial item, please select vendor on this application

** The Event Coordinator has final say over whether any specific item is allowed to be sold at the event, and reserve the right to deny any item from being sold at the event for any reason. We request that you do not bring any such merchandise to the event.

Hold Harmless Agreement
I agree to protect, defend, indemnify and hold Taikai Corporation and its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees, or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character in connection with or arising directly or indirectly out of this agreement, Taikai Corporation, and/or the performance hereof.

I further agree to investigate, handle, respond to, provide defend any such claims, ect., at his/her sole exspense and agrees to bear all other costs and expenses related thereto, even if it (claims, ect.) is groundless, false or fraudulent.

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