Please read the entire Request for Grant Applications and Agreement ("RFGAA") before starting this Application. The Application must be completed in a single sitting and the RFGAA contains a PDF version of this application to assist in developing the required responses, information and documents.
The Application Instructions provide additional information and guidance, and should be consulted in completing the Application. To ensure the Application is Administratively Complete and will be presented to PPAC and the Board, please respond to all questions and submit all requested documents.
Required Documents: The following documents are required and should be assembled in advance of completing this application. These documents must be emailed to azsmart@azdot.gov and the names of the files identified as requested in this application. Documents may be sent in multiple emails. Failure to submit all documents will result in an incomplete application which will not be reviewed, retained or considered.
- Applicant audited financial statements for the 3 most recent years.
- If Applicant is a corporation: executed legal organizing documents such as Articles of Incorporation and IRS Determination Letter of non-profit status if a non-profit.
- Project map clearly identifying the road(s) with beginning and ending termini or study area.
- COG/MPO approval letter required by ARS §28-399.H.
- Evidence of public support for the project (approved TIP, general plan or public meeting minutes)
- Executed governing body resolution.
- Scoping letter, project assessment or other technical documentation.
- Project budget using the required AZ SMART Cost Estimate Tool for design and construction. Planning projects may submit another format with detailed expenditures. Lump sums are not acceptable.
- Procurement solicitation, if requesting reimbursement of DOES or Match expenditures incurred after September 14, 2024.
- Signed Offer and Acceptance form.
- Up to five letters of support.
Clearly identify any trade secrets or other proprietary information which is to remain confidential. Stamp or mark the pages/information with "CONFIDENTIAL" in bold capital letters.
