2023 MSA Volunteering - Application Form
WELCOME TO THE FAMILY!!!

There are so many people out there who, just like you, like being involved and being part of a team that builds an exciting atmosphere at university.

There are always plenty of opportunities to get involved so make sure you keep an eye on the MSA website, the MSA Volunteering emails and the Facebook page.

REQUIREMENT
Please make sure you apply for a Working with Children Check asap! It's free and a requirement of all Monash volunteers.
For more information: https://www.workingwithchildren.vic.gov.au/individuals/applicants/how-to-apply
Note: if you are currently outside Australia, you will not be able to register for a WWCC. You may still volunteer for our online programs and events, you will just need to obtain a wwcc if you come to Australia, before you take part in any in person volunteering.

In line with the Victorian Governments policy, everyone volunteering in person and attending campus must be fully vaccinated. If you are not vaccinated, you can only participant in online volunteering.

QUESTIONS?
If you have any questions, send an email to msa-volunteering@monash.edu and we'll get back to you as soon as possible.
Also check out more information about MSA volunteering via the MSA website: https://msa.monash.edu/volunteers/ 

VOLUNTEER REWARD POINTS
All MSA volunteers receive reward points for their time.
For more information go to:  https://msa.monash.edu/volunteers/benefits-of-volunteering/

If you receive over 30 points, you will receive a volunteer certificate.  
Points are reset to 0 on the last day of exams every year.

Volunteer Reward Point List
https://drive.google.com/file/d/1SKUQoOXCvu8CVFFL_TBaz5p9cBCJ40I4/view?usp=sharing

MSA VOLUNTEER POLICY
http://msa.monash.edu/app/uploads/2017/04/Volunteer-Policy-2014.pdf

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First name *
Surname *
Student ID *
Email address *
Please use your Monash student email
Mobile contact number *
Your number will only be used in an emergency.
Secondary contact number *
Date of birth *
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DD
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Which Monash Campus are you based?
Clear selection
Which Monash campus/s would you like to volunteer for?
Gender
Street address *
Suburb *
Postcode *
Emergency contact person *
Emergency contact relationship *
For example, mother, father, friend, etc
Emergency contact phone number *
Student status *
Student type *
Study load *
Years studied at Monash University *
Your year of study this year. For example: First Year = 1, Second Year = 2 etc
Course *
What Monash faculty are you a part of? *
Have you volunteered for the MSA before? If yes, please indicate the number of years. *
What MSA activities, programs or roles have you volunteered for before? *
Ok. Brace yourself, this part is long and intense...
When a volunteer opportunity arises, we will email you BUT we do not email everyone on our volunteer database.

We will only email the volunteers who have shown interest in the following volunteer programs and volunteer genres.

We also promote large volunteer activities on our MSA Volunteering facebook page: https://www.facebook.com/MSA.Volunteering/ 

You can find more details and application informtion for many programs here:
https://msa.monash.edu/volunteers/become-volunteer-2022-programs/

I would like to volunteer for.... *
Required
Do you have any current certifications or qualifications? *
Required
Tell us what would you like to achieve from volunteering? *
Required
Do you have any medical condition or illness/injury which would impact on your ability to perform this type of work?   *
If yes please provide details in the "other" Section.  Please notify your volunteer supervisor at the start of any volunteer activity.
Required
How did you hear about MSA Volunteering? *
Required
MSA Volunteer Policy
Read the below or follow the link for a PDF: http://msa.monash.edu/app/uploads/2017/04/Volunteer-Policy-2014.pdf

1 Purpose

1.1 Monash Student Association (MSA) believes that volunteering is a practical and productive
way to engage the community with the organisation and improve its services to all students.
1.2 Volunteering opportunities can help with professional and personal development and let
students have fun, meet new people, and have a break away from studies. The main purpose
of volunteer work is to benefit the MSA which is a not-for-profit organisation.
1.3 The Volunteer Policy supports volunteers who assist MSA by performing voluntary work
without the expectation of monetary compensation. They do work which is not performed by
MSA's paid workforce.


2 Insurance

Volunteers are not covered by MSA's workers compensation insurance. MSA is not obliged to
take out personal injury insurance for volunteers. Volunteers are covered by MSA's public
indemnity insurance for accidental damage caused to other parties but not for wilful or negligent
damage caused by volunteers.


3 How do students become MSA Volunteers?

3.1 Students can become a volunteer by signing up to be a current Volunteer on the MSA
Volunteering website below.
http://monashstudentassociation.com/campus-life/volunteering
3.2 Registration forms will be reviewed by the Volunteer Coordinator. References may be
checked and if the position involves working with children, child protection checks will be
undertaken.
3.3 A Working with Children’s check must be completed and a copy given to the Volunteer
Coordinator before any volunteer work with children is undertaken.
3.4 The MSA Volunteer agreement must be completed and a copy given to the Volunteer
Coordinator before any Volunteer work is undertaken.


4 Rights and Responsibilities of MSA Volunteers

4.1 Volunteers have the right to:
(a) work in a healthy and safe environment;
(b) be engaged in accordance with equal opportunity and anti-discrimination legislation;
(c) be paid out of pocket expenses;
(d) be provided with a copy of the MSA Volunteer Policy and other relevant policies and
procedures and treated with fair process;
(e) have access to a grievance resolution procedure; and
(f) be provided with appropriate induction and training for their volunteer role.
4.2 Volunteers assisting MSA have a responsibility to:
(a) sign MSA's Volunteer Agreement;
(b) adhere to MSA policies and procedures;
(c) attend induction and training programs;
(d) self-monitor their hours of volunteering and make sure that they do not volunteer for
activities which would mean they spend more than 40 hours a week in work, study and
volunteering activities combined, as this could cause fatigue and lead to safety risks;
(e) work under the supervision and direction of an MSA employee;
(f) protect MSA's confidential and sensitive information;
(g) attend on time and perform their volunteer work in a reliable manner; and
(h) advise MSA if they will be late or are unable to attend.


5 Statement of MSA’s Responsibilities to Volunteers

MSA will:
(a) interview and engage volunteers in accordance with anti-discrimination and equal
opportunity legislation;
(b)provide volunteers with orientation, training and supervision during their voluntary work;
(c) provide volunteers with a healthy and safe environment;
(d)develop clear role statements;
(e) apply relevant policies and procedures; and
(f) reimburse any expenses incurred with prior authority of MSA.


6 Volunteer Reward Program

MSA has developed a volunteer reward program to recognise the contribution of volunteers.
Rewards are given as honoraria. Rewards are a token payment made to express gratitude,
symbolise respect and confer distinction. Rewards are not a substitute for wages. Volunteers
may accept or decline rewards. Refer to the MSA Volunteering: Volunteer Reward Program for
more details.


7 Disclosure

Volunteers are required to advise their supervisor if they are being investigated for any crime or
have been charged with any criminal offence that is relevant to their voluntary work. Each time a
volunteer takes on a new volunteering role, the volunteer must disclose any medical conditions,
illness or injury that may affect their capacity to perform their voluntary work.


8 Concerns and Grievances

Volunteers have the right to express grievances, concerns or dissatisfaction. The MSA Complaints
Handling Procedure should be followed. If possible, volunteers should raise concerns with the
volunteer's supervisor. If volunteers feel uncomfortable doing so, they can arrange to speak with
the Volunteer Coordinator or a member of the MSA Executive.
(a) All grievances will be dealt with sensitively and as quickly as possible.
(b) Volunteers may have a support person present at any discussions.
(c) Confidentiality and privacy will be maintained at all times.
9 Improving Placements and Termination of Engagement
9.1 In some situations, MSA might consider that a particular volunteer placement is not
beneficial. In such cases, MSA will discuss its concerns with the volunteer. In order to
improve the placement, MSA may request that a volunteer undertake additional training or
may re-assign the volunteer to another area or volunteer position. In some limited cases, MSA
may decide to terminate the volunteer engagement.
9.2 MSA may terminate volunteers' engagements at its absolute discretion and/or if volunteers
fail to comply with the provisions of this Volunteer Policy, their volunteer agreement, any
relevant legislation and all other policies and procedures which apply to their engagement as a
volunteer.

10. Related Policies and Procedures
Volunteer Agreement
MSA Complaints Handling Procedure
MSA Volunteering: Volunteer Reward Program

11. Version History

Current Version
Author: Jacqui Burchell
MSC Approval: 16/2014; 17/12/2016
Review Date: December 2016

Prior Versions
Author: M & K Lawyers
HR Subcommittee Approval: 18/06/2012
MSC Approval: 3/2012; 22/06/2012
Review Date: June 2014
I have read and agree to the MSA Volunteer Policy in the link below *
MSA Volunteer Agreement
Acknowledgement and Agreement
1. I understand and agree that I will be engaged as a volunteer and will not be paid for my services.
2. I understand and agree that I will work under the supervision and direction of an MSA manager or supervisor, and that I must obey all lawful directions given to me by my direct line manager or supervisor.
3. I understand and agree that I will not be covered by MSA's workers' compensation insurance.
4. I understand that I may be personally liable for deliberate or negligent damage caused while engaged as a volunteer.
5. I acknowledge that fatigue is a safety concern and that I should only attend volunteering activities well-rested. I will not take part in volunteer activities which would result in me spending more than an aggregate of 40 hours a week in work, study and volunteering activities.
MSA Volunteer Agreement Page | 2
6. I have read MSA's Volunteer Policy and agree to comply with it and any legislation and other MSA and Monash University policies and procedures which apply during my engagement as a volunteer.
7. I agree not to disclose any confidential or sensitive information to any person without authorisation from MSA.
8. I understand that MSA may terminate my engagement at its absolute discretion or if I fail to comply with the provisions of MSA's Volunteer Policy, this Volunteer Agreement, any relevant legislation or any MSA or Monash University policies and procedures which apply during my engagement as a volunteer.
9. As a matter of courtesy, to terminate this agreement, I will give 48 hours notice before any scheduled volunteer session.

MSA Volunteer Agreement. I agree that the information above is true and correct: *
MSA Volunteer Behaviour Contract

MSA Behaviour Contract

To ensure the well-being of all participants involved, I hereby state that I am aware of my responsibilities to ensure the smooth conduct of the camp and will take no action which could affect the happiness of any other person on the camp.  I understand that displaying inappropriate or highly uncooperative behaviour at MSA in the weeks prior to the camp could lead to the withdrawal of the offer to attend.  

In particular, I am aware that any of the following behaviours could lead to my participation in the camp being terminated, and my return home at my expense:    

  • Disobeying volunteer leaders and/or Monash/MSA staff

  • Any behaviour that threatens the safety of myself, Monash/MSA staff, volunteers or participants

  • Any behaviour that makes Monash/MSA staff, volunteers or participants feel harassed, bullied or unsafe

  • Fighting

  • Verbal abuse or intimidation

  • Theft or vandalism

  • Drinking alcoholic beverages outside the rules provided by MSA while at MSA events

  • Use of illicit drugs


I know that I have a right to:

  • be in a safe and supportive environment, free from discrimination, harassment and bigotry;

  • know what is appropriate behaviour and what behaviours may result in disciplinary actions;

  • due process in instances of disciplinary action for alleged violations for which I may be suspended or removed from these spaces.


I agree to:

  • show respect to all members of the community;

  • resolve conflicts peacefully, and avoid fighting inside or outside of the spaces;

  • behave respectfully, without arguing, and cooperate when a MSA staff member gives direction or makes a request. I understand that I will be given an opportunity to voice my concerns at an appropriate time if I do not agree with the request;

  • take responsibility for my personal belongings and respect other people’s property;

  • refrain from using personal possessions (e.g., cell phone) in spaces in a disruptive manner;

  • accept another person’s request to stop a discussion or behaviour that breaches their boundaries;

  • do not share personal information such as address, health information, phone numbers or social media details with others without the express consent of the person being discussed  

MSA Behaviour Contract

Confirmation 

I have read and understood this behaviour contract and agree to follow these expectations .

 *
What happens next?
Please note that everyone is automatically accepted as an MSA Volunteer and there is no need to wait for an acceptance email :)

You will be sent emails when volunteer activities in your interest groups are available.
That's right, you won't get an email about everything, just the things that relate to your volunteer interests or what relates to our whole volunteer database.

Don't you worry, there is always an opt out option, so if you are not keen to read it feel free to opt out :)

Don't forget to follow us on facebook, where we post about major volunteer activities and volunteer news:
https://www.facebook.com/MSA.Volunteering
Woo! Almost done! Apply for volunteer positions today!
Please note that everyone is automatically accepted as an MSA Volunteer and there is no need to wait for an acceptance email :)

Check out our current volunteer opportunities here and apply today!
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