There are always plenty of opportunities to get involved so make sure you keep an eye on the MSA website, the MSA Volunteering emails and the Facebook page.
If you have any questions, send an email to firstname.lastname@example.org and we'll get back to you as soon as possible.
All MSA volunteers recieve reward points for their time. For more information go to: https://msa.monash.edu/volunteers/all-programs/about-volunteering/If you recieve over 30 points, you will recieve a volunteer certificate. Points are reset to 0 on the last day of exams every year.
Volunteer Reward Point Listhttps://drive.google.com/a/monash.edu/file/d/1IBjxVJG5AVwQsfGcmgzFWI1OZcDTnWCD/view?usp=sharing
1.1 Monash Student Association (MSA) believes that volunteering is a practical and productiveway to engage the community with the organisation and improve its services to all students.1.2 Volunteering opportunities can help with professional and personal development and letstudents have fun, meet new people, and have a break away from studies. The main purposeof volunteer work is to benefit the MSA which is a not-for-profit organisation.1.3 The Volunteer Policy supports volunteers who assist MSA by performing voluntary workwithout the expectation of monetary compensation. They do work which is not performed byMSA's paid workforce.
Volunteers are not covered by MSA's workers compensation insurance. MSA is not obliged totake out personal injury insurance for volunteers. Volunteers are covered by MSA's publicindemnity insurance for accidental damage caused to other parties but not for wilful or negligentdamage caused by volunteers.
3 How do students become MSA Volunteers?
3.1 Students can become a volunteer by signing up to be a current Volunteer on the MSAVolunteering website below.http://monashstudentassociation.com/campus-life/volunteering3.2 Registration forms will be reviewed by the Volunteer Coordinator. References may bechecked and if the position involves working with children, child protection checks will beundertaken.3.3 A Working with Children’s check must be completed and a copy given to the VolunteerCoordinator before any volunteer work with children is undertaken.3.4 The MSA Volunteer agreement must be completed and a copy given to the VolunteerCoordinator before any Volunteer work is undertaken.
4 Rights and Responsibilities of MSA Volunteers
4.1 Volunteers have the right to:(a) work in a healthy and safe environment;(b) be engaged in accordance with equal opportunity and anti-discrimination legislation;(c) be paid out of pocket expenses;(d) be provided with a copy of the MSA Volunteer Policy and other relevant policies andprocedures and treated with fair process;(e) have access to a grievance resolution procedure; and(f) be provided with appropriate induction and training for their volunteer role.4.2 Volunteers assisting MSA have a responsibility to:(a) sign MSA's Volunteer Agreement;(b) adhere to MSA policies and procedures;(c) attend induction and training programs;(d) self-monitor their hours of volunteering and make sure that they do not volunteer foractivities which would mean they spend more than 40 hours a week in work, study andvolunteering activities combined, as this could cause fatigue and lead to safety risks;(e) work under the supervision and direction of an MSA employee;(f) protect MSA's confidential and sensitive information;(g) attend on time and perform their volunteer work in a reliable manner; and(h) advise MSA if they will be late or are unable to attend.
5 Statement of MSA’s Responsibilities to Volunteers
MSA will:(a) interview and engage volunteers in accordance with anti-discrimination and equalopportunity legislation;(b)provide volunteers with orientation, training and supervision during their voluntary work;(c) provide volunteers with a healthy and safe environment;(d)develop clear role statements;(e) apply relevant policies and procedures; and(f) reimburse any expenses incurred with prior authority of MSA.
6 Volunteer Reward Program
MSA has developed a volunteer reward program to recognise the contribution of volunteers.Rewards are given as honoraria. Rewards are a token payment made to express gratitude,symbolise respect and confer distinction. Rewards are not a substitute for wages. Volunteersmay accept or decline rewards. Refer to the MSA Volunteering: Volunteer Reward Program formore details.
Volunteers are required to advise their supervisor if they are being investigated for any crime orhave been charged with any criminal offence that is relevant to their voluntary work. Each time avolunteer takes on a new volunteering role, the volunteer must disclose any medical conditions,illness or injury that may affect their capacity to perform their voluntary work.
8 Concerns and Grievances
Volunteers have the right to express grievances, concerns or dissatisfaction. The MSA ComplaintsHandling Procedure should be followed. If possible, volunteers should raise concerns with thevolunteer's supervisor. If volunteers feel uncomfortable doing so, they can arrange to speak withthe Volunteer Coordinator or a member of the MSA Executive.(a) All grievances will be dealt with sensitively and as quickly as possible.(b) Volunteers may have a support person present at any discussions.(c) Confidentiality and privacy will be maintained at all times.9 Improving Placements and Termination of Engagement9.1 In some situations, MSA might consider that a particular volunteer placement is notbeneficial. In such cases, MSA will discuss its concerns with the volunteer. In order toimprove the placement, MSA may request that a volunteer undertake additional training ormay re-assign the volunteer to another area or volunteer position. In some limited cases, MSAmay decide to terminate the volunteer engagement.9.2 MSA may terminate volunteers' engagements at its absolute discretion and/or if volunteersfail to comply with the provisions of this Volunteer Policy, their volunteer agreement, anyrelevant legislation and all other policies and procedures which apply to their engagement as avolunteer.
10. Related Policies and ProceduresVolunteer AgreementMSA Complaints Handling ProcedureMSA Volunteering: Volunteer Reward Program
11. Version History
Current VersionAuthor: Jacqui BurchellMSC Approval: 16/2014; 17/12/2016Review Date: December 2016
Prior VersionsAuthor: M & K LawyersHR Subcommittee Approval: 18/06/2012MSC Approval: 3/2012; 22/06/2012Review Date: June 2014