Why is the project being undertaken? Describe an opportunity or problem that the project is to address. Example: "I work at a small community mental heath agency and one issue I have noticed is that a lot of my clients need coats for the winter."

Should be specific and measurable. Examples: "I want to ensure that anyone who obtains services at my agency is able to get a coat for the winter. A secondary objective might be to provide consumers who don't have access to a washing machine a stipend for the laundromat to wash their current winter wear. A tertiary objective might be to provide gloves, hats, and scarves for anyone who does not have access to these items."

What will be the end result of the project? Example: "What we hope to accomplish is to ensure that all eligible individuals serviced by my agency have access to adequate winter wear. Around 20-30 individuals have been identified who need adequate winter wear, and we have already obtained their size information."

Include: a. All phases of project, b. Description of work for each phase, and c. Start and end dates of each phase. Example: "Phase One - We need volunteers to spread the word about this project on social media. The prospective dates for this would be from August 1, 2022, to September 30, 2022."

Provide: a. Description of work and anticipated cost for each phase listed above, b. Total project budget, and c. Any funds being requested from the Rotary Club of Schenectady. Examples: "In order to spread the word about this project on social media, we do not have any anticipated costs." "Collection of clothing items - we are using our agency van, we require at least 2 tanks of gas to complete this project, at $50 per fill-up, for a total of $100. Collecting for the washing fund should not incur any costs." "In total, the estimated budget for this project will be $175, not counting donations of at least $150 that we are soliciting for the coat washing fund. Our current funding sources will not cover this entire project, and we are seeking $175 of funding from the Rotary Club of Schenectady."

Please list the following (where applicable): a. Project client, b. Project sponsor (e.g. Rotarian), c. Project manager (e.g. agency representative or Rotarian).

Describe how progress will be evaluated throughout and at the end of the project. Formulate clear indicators for objectives and results. Example: "Nora No-name will be in charge of monitoring the project's progress. She has created a spreadsheet of the individuals to be served by this project, and has their coat sizing information and color preferences. She will coordinate the volunteer efforts and also be the one who checks the agency Venmo account for donations to the washing fund. She will maintain a running count of the following information: a) coats that have been received to the agency, and tracking the fulfillment of the requested coats to the corresponding clients, b) donors of coats and funds for the purposes of sending a thank-you letter and tax write-off information, c) coat requests that have remained unfulfilled, so that if needed we can use donations above the $150 for purchasing coats that meet these clients' needs, and d) individuals who will be served by the washing fund and whether they have received their funds."