2020 BAYOU BOOGALOO FOOD VENDOR APPLICATION
Friends of Bayou St. John is happy to announce that the 15th Annual Mid-City Bayou Boogaloo Festival will take place Friday, May 15th - Sunday, May 17th, 2020, along Bayou St. John between Toulouse and Dumaine Streets.

We are now accepting food vendor applications from restaurants and caterers who are fully licensed, permitted and insured to sell food. Although we are unable to accommodate food trucks on site at this time, we encourage food truck vendors to apply to sell in a booth.

There will be a few changes this year as we will potentially have less space available and will have fewer food booths than in previous years. As such, we will require a tasting from every applicant, regardless of whether or not you have participated before.

We strongly suggest that you submit something unique, created exclusively for Bayou Boogaloo, that can be easily duplicated in an outdoor environment. Vendors will be selected based on quality and those who collectively offer the best variety. Keep in mind that it will be hot, so, light items do well, gluten-free options, Eat Fit approved items and any other dietary considerations are also encouraged.

Vendors will be allowed to serve 3 items and a combo plate. In lieu of a combo plate, then 4 items are acceptable. Food vendors will not be allowed to sell beverages of any kind.

The deadline to apply is Friday, December 20th, 2019.
(DEADLINE HAS BEEN EXTENDED; THIS LINK WILL BE CLOSED ONCE WE ARE NO LONGER ACCEPTING APPLICATIONS )

Food Booth Fee: $1,700.00

There is a $20 Non-refundable application fee (payable by credit card) due along with your online application no later than Friday, December 21st, 2019. Please submit images of your food items to tania@bayoustjohn.org.

For returning vendors, please be aware applications will be accepted as long as you are in good standing and have submitted your 2019 sales and feedback form; linked here for your convenience: (https://forms.gle/ndY7wEiZAiNa12V5A)

Those accepted will receive notification of acceptance along with a contract which will detail all of the information needed on how to confirm your participation.

APPLICATION INSTRUCTIONS:

1. Read the application in its entirety.
2. Complete the online application form before the deadline
3. Remit $20 application fee payable through Paypal link
4. Images must be submitted to tania@bayoustjohn.org and must be less than 2MB each.
4. Do not remit booth fee prior to notification of your selection and receiving your contract.


MID-CITY BAYOU BOOGALOO WILL PROVIDE:

1. A 100 Square foot, fire rated, covered booth with a hard counter for selling with flooring and lighting
2. (1) 120-volt, 1800 watt circuit with a single cord.
3. Prep area located behind the booth
4. Sign displaying menu items and cost.
5. Overnight Security from Thursday, May 15th - Sunday May 17th at 9 pm.(Times subject to change)
6. Basic sanitation services.
7. Onsite Ice for purchase: $7/40lb. bag
8. General promotion of food via the website, e- blast, and media advertisement


THE FOOD VENDOR WILL AGREE TO:

1. Secure special events occupational license (special event vendors permit)
2. Take all measures commonly expected in the food industry and by the State of Louisiana Board of Health to prepare and keep food safe for consumption. Provide proper storage and serving equipment to keep hot foods at the safe temperature of 135-degrees or higher and cold foods at safe temperature of 40-degrees or lower.
3. Coordinate any requirements for ice and freezers or storage of ice prior to the event, and subject to a surcharge which shall be determined in advance.
4. Agree to place wood boards/ sheets as ground protection underneath all cooking equipment.
5. Ensure any additional 10 ft. x 10 ft. pop-up tents, have stakes and 40 lb. weights per tent leg.
6.. Staff the booth from Friday 4 pm until 9:30 pm, Saturday 11:00 am until 9:30 pm, Sunday 11:00 am until 8:30 pm and be prepared to sell all menu items by 5 pm on Friday and 11 am on Saturday and Sunday sharp. (Times subject to change)
7. Supply a 3A:40B:C and a 2A:10B:C fire extinguishers with proof of current inspection.
8. Adhere to pre-approved menu items. No more than 3 items and 1 combo, or 4 items total.
9. List all equipment and their power needs, described in amps (or watts), volts and plug type. There will be a surcharge for any extra needs beyond the standard electrical package. NOTE: GENERATORS ARE NOT ALLOWED
10. Be responsible for bringing additional power strips.
11. Provide Friends of Bayou St. John with a “Certificate of Insurance” indicating the following coverage levels; General Liability: $1,000,000 per occurrence / $2,000,000 Aggregate naming Friends of Bayou St. John as additional insured
12. All vendors UNDERSTAND that the festival insurance DOES NOT extend to vendors.
13. Submit sales and feedback form to Vendor Manager within 30 days of the festival.
14. Report sales to The City of New Orleans Dept. of Revenue of any income made at the Festival, within 30 days of the end of the festival.


Thank you for your interest in our festival and we look forward to an incredible year together!
Email address *
Are you a new vendor or returning vendor *
Business name(DBA), as you would like it to appear on the printed menu board *
Your answer
Official Business Name
if different from above
Your answer
Address *
Number and street
Your answer
City *
Your answer
State *
Your answer
Zip Code *
Your answer
Contact Name *
Person(s) who will handle logistics before and during the festival
Your answer
Contact Cell Number *
Your answer
Email Address *
Your answer
Business Number *
Your answer
Tax Id or EIN Number *
Your answer
Website
or any site where business is listed, such as facebook etc.
Your answer
How many years have you been in business? *
Your answer
ENTRANCE: Please be aware that we will be charging a fee at the gates. As such, we will need to know the number of staff you will have per day. *
Please List by day; Friday, Saturday, Sunday
Your answer
PARKING: We are currently in negotiations to secure parking for everyone this year, as our past lot may not be available. Please be aware, that this may mean an additional charge per vehicle.
Do you have a reefer/ truck that you need to access (relatively close by) for stocking your items throughout the day?
Do you need a parking space for any additional vehicles? If so, how many?
Your answer
Do you have any other comments or suggestions in regards to parking?
Your answer
FOOD TICKETS: This year we would like to offer our staff food tickets. Do you agree to accept food tickets at a reimbursement rate of 80 cents per dollar? *
1. Proposed Menu Item *
Please list menu item with full description, include notations of vegetarian(v), vegan(VG) , gluten free(GF) , and Eat Fit items or options.
Your answer
1. Price *
Your answer
1. Cooking Equipment *
Please include dimensions
Your answer
2. Proposed Menu Item *
Please list menu item with full description, include notations of vegetarian(v), vegan(VG) , gluten free(GF) , and Eat Fit items or options.
Your answer
2. Price *
Your answer
2. Cooking Equipment *
Please include dimensions
Your answer
3. Proposed Menu Item *
Please list menu item with full description, include notations of vegetarian(v), vegan(VG) , gluten free(GF) , and Eat Fit items or options.
Your answer
3. Price *
Your answer
3. Cooking Equipment *
Please include dimensions
Your answer
4. Combo Plate or Additional Item *
Please list menu item with full description, include notations of vegetarian(v), vegan(VG) , gluten free(GF) , and Eat Fit items or options.
Your answer
4. Price *
Your answer
4. Cooking Equipment *
Please include dimensions
Your answer
Bayou Boogaloo has very limited electrical capabilities, as such, we suggest you use gas instead of electric when possible. One, 120 volt, 1800 watt circuit with a single cord will be provided to each vendor. There will be a surcharge for additional power. You will be responsible for bringing additional power strips. There will be a surcharge for any extra needs beyond the standard electrical package. Additional power may be purchased at a rate of $50 per 120V/ 20 amp Circuit, and $100 for specialty circuits such as 30-amp circuits or 240-volt circuits. We cannot guarantee all additional electrical and will be provided on a first come first served basis. Day of Festival changes will not be allowed or accommodated.
List all equipment and their power needs, described in amps, volts, and plug type. The voltage and amps of each piece of equipment can be found on a tag applied to the equipment usually next to the power cord. *
Your answer
Do you require any additional electric? If so please list each additional appliance along with volts and amps. *
Your answer
Do you have any specialty connection requirements such as twist-lock plugs or 20/ 30 amp plugs? *
If so, please describe with volts, amps, pole # and wire #. If unsure send picture of the plug to tania@bayoustjohn.org
Your answer
I agree that my business is licensed and insured to serve food in Louisiana *
Required
Have you ever participated in outdoor events or festivals before? *
If so, please list them and the dates of particpation
Your answer
Additional Comments you would like to add?
Your answer
Complete your Submission by emailing your images to tania@bayoustjohn.org .
Please submit payment of application fee by following the link below:
https://www.paypal.com/cgi-bin/webscr?cmd=_s-xclick&hosted_button_id=GYZ8ZEA79MUFE
A copy of your responses will be emailed to the address you provided.
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