Global Issues Network Student-led Conference Host School Application

● Please have the GIN teacher coordinator, an administrator from your school, and at least one GIN student leader, initial and commit to the process below. This is to confirm the necessary resources outlined in this GIN guide will be accessible during the planning and conference event.

● You will also find space to submit a letter of interest that will include why you (the student leaders) think your school community would be ideal and could benefit from hosting a GIN conference.

* Note: This is a working document, you will be able to edit this document. This helpful form should be complete upon submission.

Email address *

We look forward to working and learning with you!

Basic Information

This is to help the GIN Team organize your responses.

Please write the full name of your school. *

Please write the full name of your host city and country. *

Committing to GIN Ethos as a GIN Conference Host

The host school must participate in a regional GIN Conference prior to applying to host their own conference. At least one team must represent the future host school and learn through experience what will be expected of them. *

If you have attended please list your names and initials below. If you will be attending one in the future please list the conference you are planning to attend along with the first and last names of the participants. (Include School Admin, GIN Host Point Person and Student Leaders)

Please describe the GIN Projects that were presented at the last GIN Conference your school attended in the space provided below: *

GIN Experience: Please describe how your school has supported GIN student teams, projects, events, conferences, and clubs at your school. *

The host school should be able to accommodate all GIN participants and support staff (ideal population should be 200-400* total). *

If you have the resources mentioned in the above please list your names and initials below. (Include School Admin, GIN Host Point Person and Student Leaders)

The host school must have the ability to provide coordinating staff for conference planning and support throughout the year as well as during the conference. All of these positions include student leadership and support. *

If you have the resources mentioned in the above please list your names and initials below. (Include School Admin, GIN Host Point Person and Student Leaders)

Commitment to Actively Lowering, Offsetting and Sequestering Carbon on your Campus

The GIN conference values actively lowering its carbon footprint through a commitment to "paperless" virtual educational programming. All participants are encouraged to bring a “device”. The host school will make computers available for incoming participants who do not have access to a device. *

If you have the resources mentioned in the above please list your names and initials below. (Include School Admin, GIN Host Point Person and Student Leaders) * Example: This may take the form of making a computer bank in your library available to participants during the conference.

Facility, Technology & Audio/Visual Requirements

Facility *

Please make sure that you can check off all the boxes below. *This number can vary based on the number of optimal participants for the host school.

40 classrooms total to include presentation spaces and global village meeting places

20 large classrooms for presentations and audience (These classrooms can cross over with the initial required classrooms)

Your school is committed to reducing use of all plastics and banning single-use plastic to include your dining facility and food service providers

Your school committed to composting and managing food waste

Keynote space that can “seat” all participants including students from the host school supporting the conference

Be able to provide excellent AV in all presentation spaces. The keynote space must have high quality sound and video capabilities.

Required

Tech & AV Needs *Important: Bandwidth capabilities that can support all participants with multiple devices throughout the conference *

Please make sure that you can check off all the boxes below. *Note: This may mean twice the amount of total participants as each GIN participant may have two devices that they will be using throughout the conference.

For the auditorium/theater for keynotes and entertainment.

For 20-25 classrooms for filming student and NGO presentations

We recommend considering increasing your bandwidth for the conference

Required

STUDENT PRESENTATION NEEDS: *

Please make sure that you can check off all the boxes below.

Projector per presentation room

Cameras for photos and film (Ipads can be used)

Space to show projected images such as whiteboards or white wall

Consider a sound system in the staging of the student presentations

Required

KEYNOTE NEEDS: *

Please make sure that you can check off all the boxes below.

Projector that can accommodate large auditorium

Cameras for photo and film of keynote presentations

Space to show projected images: projector screens or white wall

Sound system that includes a sound board, wireless microphones and allows for a clear and audible presentation

Required

GIN SUSTAINABILITY FEE TO BE INCLUDED IN REGISTRATION COST PER PERSON

We are working hard to support our global community and request that all conference organizers include a donation to GIN International. *

*We request our participants to contribute $20 USD to GIN International for hosting a regional conference to be included in the Registration

*We request our participants to contribute $10 USD to GIN International for hosting a Local Conference o be included in the Registration

* We also request $10 be contributed by every student to offset the carbon footprint of the conference To be included in the Registration. THIS MONEY IS GIVEN TO THE HOST SCHOOL TO OFFSET THE CARBON.

Required

Letter of Interest

Please submit a letter of interest that outlines why your school or organization would partner/collaborate/support well and benefit from hosting a GIN conference. *

We look forward to getting to know you and working closely with you!

Initial Planning Meeting with GIN Team

First meeting with GIN Team after first attended conference. *

Please enter the names of those who attended this initial meeting below. As well as their role in the school and their contact information.

First meeting with GIN Team after first attended conference. *

Please enter the date of the initial meeting below.

YYYY

Create a google calendar and share with GIN staff. Mark when you will start having your initial meetings and invite GIN staff to add this to their calendar. *

Submit url for the google calendar below.GIN staff will be at weekly meeting.

Submit Your GIN Team's Shared Host School Folder below so that GIN can share materials that will both highlight and guide your work: *

Please share all final products (including organizational docs, your conference registration, art work, photos, videos, articles media) with ashley@globalissuesnetwork.net so that we can include and share your impact with our global community of changemakers. Please use what GIN places in your folder to show and share your work with our global network. Please email ashley@globalissuesnetwork.net to make GIN aware of your progress, questions or challenges. We are here to support you.

INITIAL STEPS TO START ORGANIZING A GIN CONFERENCE

To be completed 6-12 months before conference *

Please make sure that you can check off all the boxes below that are relevant to your event. Contact GIN if you are organizing a conference with less then the recommended timeframe to ensure that you are setting yourself up for success.

Familiarize involved faculty and student leaders with the main site and its functions for conference planning, global networking and marketing, as well as appointing students to start and maintain a conference specific forum and webpage: globalissuesnetwork.org

Contact GIN: Linda Sills (linda@globalissuesnetwork.net) and Ashley Sills (ashley@globalissuesnetwork.net) for conference organizing or as a liaison for regional conference point person.

If you are holding a conference in partnership with a regional organization: Once you have thoroughly read and familiarized yourself with the Guide to Hosting A GIN Conference we ask that you take steps to register with GIN and the regional website as a host school. You may then post your conference calendar including registration, theme and conference details to the GIN website, http://global-issues-network.org and the regional association’s website.

Create Core Team which includes GIN Program Director and staff, Faculty and Student organizers.

Required

The Commitment To Global Citizenry & Your Community

The GIN Director confirms that the school being considered has the capacity/tech capabilities and has the commitment to foster GIN community for at least a years time before hosting the conference and after the conference with this pledge. We,______________________________________________ commit to fostering and maintaining an empowered GIN community and GIN programming at our school, via documentation of our GIN programming with a virtual presence on the GIN main site, with long term sustainable goals and projects that support continued GIN efforts and our goal of becoming and maintaining a status as a GIN School. Following your conference, we also request you to attend the next student-led GIN Conference in your region. We ask you to mentor the upcoming GIN Planning Team through-out the entire process. This must be signed and published to our website by admin, staff and students who are involved. *

Please submit this to the Action Plans on the main GIN site, globalissuesnetwork.org. List names of submitters and the title of your submission.

A copy of your responses will be emailed to the address you provided.

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