Visa Letter Request

To obtain a visa to attend an IEEE Communications Society Conference, many embassies will require a visa letter as part of the visa application process. In order to request a visa letter from the IEEE Communications Society, you MUST meet one of the following criteria:

  • Have a paper accepted for presentation at the conference. (Please visit EDAS if you are not sure of the status of your paper.)
  • Have registered AND paid in full for the conference. (Proof of your conference registration is needed.)

To start the request process, please select from below the type of visa letter. Fill out the request form in its entirety, then click “Submit.” Your request will be reviewed and if approved, the visa letter will be sent to you via email attachment in PDF format.

Request for hard copy version of the letter will not be accommodated. 
Visa letter requests will take 3-5 days to process.

1. In order to receive the Letter of Invitation from ComSoc, you must be registered and paid in full for the conference.

2. ComSoc can only issue the Letter of Invitation for the conference. No other kind of documentation will be provided for use of visa applications.

3. It may take 3-5 days for processing.

We strongly advise participants to personally check entry and visa requirements before making travel arrangements as there might be country-specific conditions that you are not aware of. For most accurate information please contact the {COUNTRY WHERE CONFERENCE IS HELD} embassy/consulate in your home country.

IEEE ComSoc will NOT issue any Letter of Sponsorship or Letter of Guarantee if you are required to do so by the immigration department. It is the participants’ sole responsibility to obtain such documents. IEEE ComSoc will not refund anyone for cancellations due to visa rejections or participant’s inability to enter the country. IEEE ComSoc cannot change the decision of the {COUNTRY WHERE CONFERENCE IS HELD} Embassy or any other government departments, nor will we appeal to the embassy on behalf of the applicant.

All questions/concerns regarding the status of your visa should be directed to the {COUNTRY WHERE CONFERENCE IS HELD} Embassy in your home country. In no event will IEEE ComSoc be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the information provided on this page.

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