PRE-PURCHASE REQUEST
The Form is to be submitted for approval and have all approval sigtnatures in place BEFORE any funds are paid out. Board Policy states purchaser will be soley responsible for all expenses or charges made without prior signature approval by administration. No advisor, coach, student or parent/guardian may collect reimbursement for expenditures without appropriate paperwork submitted and approved prior to expenditure. Any receipts for reimbursement must be turned into the ASB office no more than 90 days after the purchase.
Email address
Club/Team/Account Name:
Your answer
Vendor name:
Your answer
Vendor address (if not already in system)
Your answer
Description of items to be purchased:
Your answer
Estimated Subtotal amount to spend:
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Estimated Sales Tax: CA sales tax is required on all purchases. If vendor is out of state and does not apply tax on invoice, you will be taxed for out of state expenditures in January of each year.
Your answer
Estimated Shipping:
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Estimated Total:
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Action Requested for PO#
Action Requested for check payment
TRANSFER OF FUNDS ONLY: Amount to Transfer:
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TRANSFER OF FUNDS ONLY: Transfer Funds From Account:
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TRANSFER OF FUNDS ONLY: Transfer Funds To Account:
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Club Advisor/Coach: by sending in this request you are giving approval for purchases from your ASB account.
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A copy of your responses will be emailed to the address you provided.
Please complete the captcha before submitting the form.
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