“𝓐𝓵𝓸𝓷𝓮 𝔀𝓮 𝓬𝓪𝓷 𝓭𝓸 𝓼𝓸 𝓵𝓲𝓽𝓽𝓵𝓮; 𝓽𝓸𝓰𝓮𝓽𝓱𝓮𝓻 𝔀𝓮 𝓬𝓪𝓷 𝓭𝓸 𝓼𝓸 𝓶𝓾𝓬𝓱.”

Assalam o Alaikum Brothers and Sisters,
I hope you and your family are doing well by the grace of Allah (SWT) and Chahardah-e-Masoomeen (AS).

Please review and familiarize yourself with the responsibilities of proposed sub-committees; Depending on your interests and abilities, select up to 3 sub-committee/s of your choice in the order of your preference and help your community by helping MASOM in its day to day operations.

Please understand that being part of any subcommittee requires commitment, time and physical efforts; By filling out this form, you agree to fulfill the responsibilities of the assigned Sub-Committee/s.

May Allah (swt) accept your efforts and reward you with the utmost blessings of this life and the hereafter.

Executive Committee of MASOM

𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬 𝐨𝐟 𝐭𝐡𝐞 𝐒𝐮𝐛-𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞𝐬:      
                                                                                                                                           
𝐏𝐫𝐨𝐠𝐫𝐚𝐦 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Plan and organize all the programs for the calendar year.
Coordinate with regular and guest speakers/reciters in advance and timely manage the programs.
Plan Guests' Transportation, Accommodation, pick up /Drop off and Meals.
Coordinate with the Finance committee for programs' Budget/Funds.
Coordinate with the IT committee for programs' flyers and emails.
Communicate with the Tabarruk committee for Food/Tabarruk arrangements.
Coordinate with the Volunteer committee for building/decoration arrangements.

𝐘𝐨𝐮𝐭𝐡 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Assist in the organization and oversight of the entire youth program of MASOM.
Closely work with the Program Committee to plan and organize programs that are geared towards the needs of our young generation.
Arrange Frequent seminars and workshops by renowned English scholars exclusively targeting issues pertaining our youth.
Focus on stronger interfaith and civic duty activism and work on achieving a more active volunteerism role within the Chicagoland community.
 
𝐋𝐚𝐝𝐢𝐞𝐬-𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Plan and manage “ladies only” programs and events.
Work closely with all the other committees (especially with the ladies' members of a committee) to help manage day to day programs and services in the ladies' section.
Help implement MASOM’s policies and procedures in the Ladies section.
Identify the needs of the women and children in the ladies’ section and communicate those to the relevant committee for resolution.

𝐓𝐚𝐛𝐚𝐫𝐫𝐮𝐤 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Plan and arrange Tabarruk for all the programs in the calendar years.
Communicate and confirm with the annual tabarruk sponsors for their plans for the current year to make sure there is no misunderstanding.
Arrange and keep track of the Dining hall Supplies including table covers, plates, napkins etc.
Communicate with the Finance committee for Budget/Funds for tabarruk or supplies (if required).

Raise funds for daily operations and expenses.
Raise funds for special programs/events.
Raise funds for special projects.
Project and track MASOM’s financial Budget for the year.
Communicate with the Program committee to help organize Fundraising programs.

𝐁𝐮𝐢𝐥𝐝𝐢𝐧𝐠 Update & 𝐌𝐚𝐢𝐧𝐭𝐞𝐧𝐚𝐧𝐜𝐞 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Maintain MASOM building and surrounding compound in good condition.
Maintain MASOM building and surrounding compound in compliance with the city codes.
Identify current building and maintenance issues and provide solutions.
Get Repair and Maintenance quotations/estimations for the required work
Communicate with the Finance committee for Budget/Funds for the projects.
 
𝐖𝐚𝐝𝐢-𝐞-𝐌𝐚𝐬𝐨𝐦 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Maintain up to date records related to Wadi-e-MASOM Cemetery and graves allocations.
Work with the Funeral Committee to get the necessary details and records for all the burials on an ongoing basis.
Work with the Cemetery Management for the ongoing maintenance of the graves and headstones.

𝐅𝐮𝐧𝐞𝐫𝐚𝐥 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Build and educate a team of dedicated Momineen that are willing to help in the funeral process and available on short notices.
Make sure all the funeral resources and supplies are always available.
Maintain up to date records related to all the funeral services performed.
Work with the Wadi-e-MASOM Committee to get the necessary details and records for all the burials taking place at the Wadi-e-MASOM cemetery.
Communicate with the IT committee for timely announcements.

𝐕𝐨𝐥𝐮𝐧𝐭𝐞𝐞𝐫 C𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Actively work on the recruitment and assignment of the volunteers according to the requirements of the organization.
Create a process for easier registration and maintenance of the volunteer database.
Establish a process to properly track the volunteer work performed by all the volunteers.
Plan specials events/time slots for volunteer recognition, nominations and awards e.g. Volunteer of the Month, Volunteer of the Year etc.
Closely work with all the other committees to identify the requirements and proper assignments of the volunteers.
 
𝐈𝐓/𝐀𝐕/Communications 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Maintain MASOM’s Audio, Video and Web infrastructure in working order.
Maintain MASOM’s Website and other social media platforms (Facebook/Instagram/YouTube etc.)
Control Audio/Video during MASOM’s programs including cameras/projectors/live streaming.
Work with the Program Committee for timely creation and distribution of Flyers/Emails.

𝐙𝐢𝐚𝐫𝐚𝐚𝐭 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Prepare and present Ziaraat during Ayyam-e-Aza, Shahadat Majalis and other relevant programs.
Take care of the Azakhana (Ladies and Gents)
Take care of the outdoor Alam-e-Maula Abbas (as) and its surrounding area.
Work with the Program Committee to plan and organize Markazi Juloos-e-Aashoora and Arbaeen.

𝐒𝐚𝐟𝐞𝐭𝐲 𝐚𝐧𝐝 𝐒𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞:
Develop policies and procedures for the safety and security of the patrons as well as the property of MASOM.
Work with the law enforcement to evaluate current safety and security situation.
Engage in planning for emergency situations including natural disasters and active shooter scenario.
Build an Incident Response Team (IRT) that can prepare for and respond to emergencies.
 
Procession Committee:
Plan and organize Markazi Juloos-e-Aashoora and Arbaeen.
Reach out to Chicagoland other Muslim organization and invite them to Procession.
Parking arrangements for Procession attendees.
Work with EC for Permits and communications with Chicago Police.
Manage Tabaruk distribution during Procession.

Newsletter and Publications Committee:
Responsible for publishing program and community updates to media and newspapers.

Disciplinary Committee:
Responsible for resolving any disciplinary issues and responding to disciplinary complaints.

Public Relations Committee:
Community outreach and invite Momineen to programs.
Work on getting feedback on areas of improvement and present it to EC.

Parking Committee:
Responsible for guiding the patrons for parking in designated areas.
Responsible for removing the vehicles from fire lanes.
 
Resident Aalim Affairs / Aalim Committee:
Responsible to work with Resident/Visiting Aalim for their concerns or needs.
Responsible to update the Aalim on community needs and issues within the community to address
Schedule sessions with members of the community if any guidance or counseling is needed.
 
Constitution Committee:
Responsible for reviewing the current constitution and suggest if any amendments are needed.

Building Cleaning Committee:
Responsible for maintaining the cleanliness of the center before and after the program.
Clear dining halls from leftover food and garbage.