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Shepherd Union Event Planning Form
This form must be filled out at least 10 days before your event in order for your reservation to be submitted for approval. Please fill this out AFTER you have received your reservation number.
*Important note: All sections must be completed. Any forms submitted without each section complete will not be accepted*
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* Indicates required question
Email
*
Your email
Name
*
Your answer
Phone Number
*
Your answer
Reservation Number (One reservation number per form. See your scheduling agreement for your number)
*
Your answer
Department Cost Code
*
Your answer
Event name/title
*
Your answer
Event date
*
If your event has multiple dates, please list all.
Your answer
Expected Attendance
*
Your answer
Catering
*
THIS DOES NOT PLACE AN ORDER. Please contact Weber Dining to make your selections. Off campus groups may not bring in ANY off campus food/drink. On campus groups must follow PPM 5-30a. A clean up fee may be changed if food items are left in the room.
Yes
No
Agenda and Timeline
*
Please describe the agenda for the event. Include set-up and clean-up times, guest arrival and departure times, activity schedule, etc. (Please give specific times for setup, event, and clean up.)
Your answer
Tech and A/V Needs
*
Please describe your tech and A/V needs so that the office can make sure the appropriate resources and personnel are assigned to your event.
Your answer
Setup Type
*
Banquet
Theater
Classroom
U-shaped Boardroom
Boardroom
Other/Custom (describe in next question)
Additional Setup Needed
*
Please describe your desired setup so the office can make sure the appropriate resources are assigned to your event.
Your answer
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