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House Council Event Approval Form
This approval form is designed to promote communication and minimize reimbursement problems. It must be completed by a House Council Student Leader before any expenses are incurred for a social event. Please complete this form within 30 days of planned social event.
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Name:
Name:
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CMS House:
CMS House:
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Phone:
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Email:
Email:
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Event Details
Event Details
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Type of event:
Type of event:
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*If House Council Leaders/mentors are co-planning a social event, event approval forms must be completed by each representative.
1.
Social
2.
Peer Mentoring
3.
Wellness
4.
Combined event
5.
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Location of event:
Location of event:
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We advise you to use vendors that accept the RFU tax-exempt letter. If you choose not to, please be aware that RFU will not reimburse taxes paid on expenses for House Council events.
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Date and time of event:
Date and time of event:
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Description of the event
Description of the event
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Please provide a brief summary about the purpose of the event.
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Estimated cost for the event:
Estimated cost for the event:
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Reimbursement Documentation and Procedures
Reimbursement Documentation and Procedures
Form of Payment:
All purchase for House Council event must utilize a credit card for payment.
Reimbursement Submission Required Paperwork:
Receipts for event purchases must show itemized expenses and the last four digits of the credit card.
Receipts must be submitted within 8 weeks of date of House Council event.
A list of event attendees must be submitted with my receipts.
Reimbursement Submission Deadlines
The RFU budget year runs from July 1 through June 30. All receipts
for House Council events within an academic year must be
submitted no later than June 1.
Reimbursement Timing
It may take up to two months for RFU to process reimbursement.
By signing below, I acknowledge I understand the above policies and procedures required to have a House Council Event approved/reimbursed. Any receipts submitted for unapproved House Council event will not be processed for reimbursement.
All purchase for House Council event must utilize a credit card for payment.
Reimbursement Submission Required Paperwork:
Receipts for event purchases must show itemized expenses and the last four digits of the credit card.
Receipts must be submitted within 8 weeks of date of House Council event.
A list of event attendees must be submitted with my receipts.
Reimbursement Submission Deadlines
The RFU budget year runs from July 1 through June 30. All receipts
for House Council events within an academic year must be
submitted no later than June 1.
Reimbursement Timing
It may take up to two months for RFU to process reimbursement.
By signing below, I acknowledge I understand the above policies and procedures required to have a House Council Event approved/reimbursed. Any receipts submitted for unapproved House Council event will not be processed for reimbursement.
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Electronically Sign Name:
Electronically Sign Name:
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