Cottonwood Creek PTO Board 2024/2025 Nomination Form

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Cottonwood Creek PTO is seeking five volunteers to serve on the E-board! Please see the descriptions of each position below. This is a great way to partner with Cottonwood Creek Elementary School and to serve our community. For the full bylaws and descriptions, please visit our website at https://cottonwoodcreekpto.membershiptoolkit.com/ptodocuments
We hope you'll consider joining!

Email *

Name (First, Last)

Phone
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Co Vice President

(1 Vacant Position for 2024-2025 School Year)

This position is a one-year term followed by a one-year term as President/Co- Presidents. The responsibilities of this role include:
- Preside in the absence of the President(s).
- Act as the member ex-officio of all committees to which you have been assigned.
- Provide support as needed to all members of the PTO Executive Board
- Attend CCSD functions in which a member of the Cottonwood Creek Elementary community (parent, teacher, or staff) is being honored
- Attend all PTO-sponsored events held at CCES during the year

Co-Vice President Self Nomination (please share why interested and any relevant past experience)

Co-Vice President Nominating Someone Else (please add their first and last name, email, and phone)

Co-Secretary (1 Vacant Position for the 2024-2025 School Year)

This position is a two-year term. The responsibilities of this role include:

-Record, transcribe and distribute the minutes of all PTO/PTCO and Board meetings.
-Maintain and keep current a copy of the Bylaws.
-Handle all incoming and outgoing correspondence and general communication with the PTO membership, school faculty and community as needed by the PTO/PTCO using the online request forms on the PTO Website.
-Maintain a current listing of the Board and the Committee Chairpersons.
-Provide a copy of the Board listing, including contact information (Name, Address, Phone and E-Mail Address of each) to the CCSD Parents’ Council upon election.
-Maintain the PTO Executive board calendar.

-Maintain and publish the PTO Meeting dates in compliance with Article VII.

Co-Secretary Self Nomination (please share why interested and any relevant past experience)

Co-Secretary-Nominating Someone Else (please add their first and last name, email, and phone)

Co-Treasurer (0 Vacant Positions for the 2024-2025 School Year)

This position is a two-year term. The responsibilities of this role include:
-Receive, deposit and disburse the funds of the organization, as authorized by the Board.
-Maintain accurate records of all financial transactions.
-Submit monthly financial statements to the Board.
-Appoint an examiner not on the current Board to conduct the year-end financial examination of the organization’s book.
-Submit a copy of the examination to the Treasurer of CCSD Parents’ Council no later than 30 (thirty) days after completion.
-Submit financial records for examination by Sept 15th to Board (review to be completed by October 15th).
-Prepare the Annual Budget for approval by the Board and ratification by the General Membership.
-Submit a copy of the Annual Budget to the Treasurer of CCSD Parents’ Council upon formal approval by the PTO membership.
-Attend a minimum of one CCSD Parents’ Council Treasurer’s Workshop upon election.
-Maintain and reconcile the organization’s checkbook with bank records.
-Register the organization as a Charitable Organization in the State of Colorado with the Secretary of State.
-File all annual financial statements/tax returns and schedules, regardless of income, with the Internal Revenue Service and the Colorado Secretary of State.

-Send copies of each filing to the Treasurer of the CCSD Parents’ Council no later than 30 (thirty) days after such filing.

Co-Treasurer Self Nomination (please share why interested and any relevant past experience)

Co-Treasurer-Nominating Someone Else (please add their first and last name, email, and phone)

Co-Ways and Means (0 Vacant Positions for the 2024-2025 School Year)

This position is a two-year term. The responsibilities of this role include:
-Ways and Means shall be responsible for the execution of fundraising and community building events
-Ways and Means may appoint additional chairpersons for these projects as deemed necessary.
-Newly elected Ways and Means officers will consult with current Ways and Means officers regarding fund raisers following the annual election.
-Newly elected Ways and Means officers will propose a fundraising plan to meet the following year’s projected budget needs as determined by the Board.
-Ways and Means will consult with Board for fundraiser proposal approval, fund raiser pricing and scheduling.
Following each fund raiser, Ways and Means will give a final report to the Board and the PTO.

Co-Ways & Means Self Nomination (please share why interested and any relevant past experience)

Co-Ways & Means-Nominating Someone Else (please add their first and last name, email, and phone)

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