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Ray Appearance Request Form
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PLEASE READ: Procedures & Protocols for Appearances
If you are interested in booking Ray for an event, please complete this Appearance Request Form below. The Department of Public Instruction school nutrition team and/or Carolina Hunger Initiative at UNC will be in contact with you.

1. Ray is available upon request with a MINIMUM TWO-WEEK notice.

2. The North Carolina Department of Public Instruction reserves the right to refuse any appearance. All requests will be left to the discretion of NCDPI.

3. Ray will always appear with at least one helper. The performance will based upon the details that are provided on the Appearance Request Form. Please be VERY clear about your expectations of Ray for your event. These are non-performance appearances which could include a meet and greet, photos with event guests, teaching a clinic, or handing out event giveaways, etc.

4.  Ray appearances will be a maximum of two hours due to performance and travel limitations.

5. Ray and helper(s) SPECIFIC NOTES: will arrive 15 minutes prior to his/her start time in order to change into costume. Please note that outdoor events require that Ray take a 10-minute break every 20 minutes, and/or as needed.

6. Ray and helpers will require a PRIVATE changing room away from guests and a place where the mascot  belongings can be stored during the event. Bathrooms are NOT acceptable.

7. If alcohol is being served while Ray is at your event, Ray must be stationed away from the area where it is being served. Also, please note that if guests become rowdy or inappropriate, these performers are instructed to leave immediately.

8. Water MUST be provided to Ray and helpers at events.

9. Appropriate parking arrangements must be available for Ray and helpers.

10. Additional details, procedues, or protocols might be shared with you ahead of your event.
Organization *
Program/Event Name *
Event Location and Address *
Contact Person *
Contact Phone Number *
Contact on Day of Event *
Contact of Day of Event Phone Number *
What day are you requesting an appearance? *
What time(s) are you requesting an appearance? *
Approximately how long would you like the appearance to last? *
Will the event be inside or outside? *
Number of kids expected? *
Age range of kid participants? *
Number of adults expected? *
Any special guests or VIPs? *
Please describe the event and key activities. *
What do you want to achieve by involving Ray in your event? *
Is your organization serving free meals for kids through the Summer Nutrition Programs? *
Any other comments or questions?
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