Oscar Ritchie Hall Facility Use Form

REVISED FORM 02/02/2016

This is a request for space, however, you will be notified once your request has been approved by the student center scheduling.
If you have any questions, please email Lisa Ruby at lruby@kent.edu and she will be glad to assist you.
Please fill this form out in its entirety.

If you are planning to have an event in Oscar Ritchie Hall, you must make a reservation no less than two weeks in advance. If you fail to do so, your request will not be submitted. If this event is anything, other than a general meeting, you are required to fill out a VIP Form from the Center of Student Involvement (CSI).

FEES

* There is a $15.00 an hour fee for any event held after 5pm, Monday through Sunday. This fee will need to be paid the Friday before your event takes place. This fee applies to departments as well as student organizations. If your student organization is connected with the Center of Pan-African Culture, there is no fee during the week, but only on weekends. If your event is being held Monday through Friday (Friday before 5pm), there will not be a charge of $15.00 per hour for any event. This fee applies to the usage of the African Community Theater as well.

**IF YOU ARE A STUDENT ORGANIZATION AND YOU ARE PLANNING ON HAVING MORE THAN 25 PEOPLE, YOUR ADVISOR MUST BE IN ATTENDANCE.

~ Off Campus Organizations/Offices
-$250.00 flat fee

TECHNOLOGY

In terms of technology, there are computers in all of the Classrooms and the Lecture Hall. You will need to bring your own computer if you are planning to use the Seminar Rooms (215 and 312) or the Multipurpose Room. CLASSROOMS ARE GENERALLY NOT AVAILABLE DUE TO CLASSES THAT ARE IN SESSION.

If the technology help you require is extensive, such as streaming, hooking up multiple devices etc., you will be required to call Educational Technology at 330-672-3822 to have them assist you during your event.

If you will be having food items for 50+ people, other than light snacks, you are REQUIRED TO HAVE CUSTODIAL SERVICES AT YOUR EVENT. Light snacks are chips and drinks. You do not have to contact Custodial Services, it will be added to your confirmation. There is a charge of $33.08 per hour and there is a 4 hour minimum. If you have questions regarding custodial services charges, please contact Universities Facility Management Department at 330-672-3978.

FOOD IS NOT ALLOWED IN ROOM 214 (LECTURE HALL) AND ANY OTHER CLASSROOM. IF YOU ARE USING ANY OTHER ROOM BESIDES OUR MULTIPURPOSE ROOM 250, NO FOOD IS ALLOWED. THE MULTIPURPOSE ROOM, ROOM 250, IS THE ONLY ROOM DESIGNATED FOR FOOD.

We accept Cash and Money Orders.
Please make Money Orders payable to: Pan-African Studies

All activities must be properly monitored, and all financial obligations met in a timely manner.
This form must be received two weeks prior to the event date to ensure availability.

CANCELLATION

Cancellations: Notification of a cancellation must be made to the main Office of the Center of Pan-African Culture 24 hours before the scheduled event or a $50 fee will be charged to persons or group responsible for the event.

If you have any questions, feel free to contact us:

main office: 330-672-2300
fax: 330-672-4837

    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question