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D103 PTO "Extra for Extracurricular" Grant Request Form - 2024
The D103 PTO is accepting grant requests for extracurricular programs within the D103 school community for the 2024/2025 school year.  The PTO has $5,000 to fund E4E grants each calendar year.

Proposals may be for equipment needs, travel expenses, activities, start-up extracurricular club expenses, and anything that enhances the extracurricular lives of the children in District 103.  

While preference is given to proposals made by D103 staff that offer school-wide access to our students, parents and/or staff, member-sponsored students are also encouraged to submit proposals that will benefit extracurricular program needs. Please be advised, however, that any new extracurricular club start-up proposals submitted by a parent or staff-sponsored student needs prior approval by a District 103 school administrator before PTO can consider funding.

Please fill out this form completely. Requested funds must be itemized and detailed (including sales tax and shipping & handling).  The PTO will review requests throughout the school calendar year.  If you have any questions, please contact Amy Hoopis at amy.e.hoopis@gmail.com
Email *
Your Name: *
Date: *
Which school(s) would this E4E grant benefit? *
Required
This form is being submitted by *
If you are a student, who is your staff member sponsor? What is their email address?
Describe Funding Needs: *
Are you starting a club? Supporting one? Is this for a team? Give us a sense of what your extracurricular is/will be, needed equipment, start-up costs, etc. Let us know anything you want us to know so we can get a picture of your needs. What do you specifically want to buy? 
Cost/Dollar Amount Detail: *
Please note that the E4E program has a budget of $5000 annually. Give total amount, plus cost breakdown to the dollar as completely as possible. Please provide an itemized list of any costs associated with this request. A spreadsheet can be linked here if that would best present your needs.
Could this equipment be used by any other groups, classes, or staff in D103? Please explain. If so, how could you work to make this equipment available for others to share? This isn’t required, but is encouraged when appropriate. *
Associated Subject Area *
"Subject" can include any core curriculum, as well as Health, Arts, Social and Emotional Learning, Technology, etc. that this Extracurricular request is associated with.
Is this a phased project? Please let us know your overall plans and budget expectations for a project with multiple phases.
 *
Grade level(s) that will benefit *
Number of students impacted by this grant *
In your opinion, how do you see this grant being of value to the students of D103? *
When do you need the funding? *
Has this grant been reviewed and approved by the appropriate Principal prior to submitting? If facilities changes are needed, do you have approval from the Director of Facilities? Approval is required before submitting. *
If facility modifications are needed, has your request been reviewed by both the Principal and the Director of Facilities to validate cost and viability? This is required. Please include cost estimates and installation plans, and confirmation from Facilities of their approval. Diagrams or photos are appreciated to help us understand the proposed changes. Links to documents and plans are appreciated if applicable.
 *
More Details and "The Fine Print"
Purpose of the Extracurricular Grant Program

Parent-Teacher Organization (PTO) of District 103 is a volunteer-based non-profit organization focused on:
1.  Promoting an environment in which every student has the opportunity to grow intellectually, socially, emotionally, and physically.
2.  Promoting a close relationship between the home and the school, so that parents, guardians, teachers, school staff, and school administrators may cooperate in the education and enrichment of our students.
3.  Stimulating community interest in and encouraging support for our schools through fundraising efforts.​

In line with this mission, the purpose of the PTO Extracurricular Grant Program is to provide funding to enrich and enhance students' extracurricular educational experiences and well-being in the school setting, and to support our school community in their creative and innovative thinking.

Extracurricular Grant Funding
The grant program is made possible solely by the fundraising efforts of the D103 PTO.  For the 2022/2023 academic year, the D103 PTO has approved funding of $6,000 total in extracurricular grants: $3,000 for the first half of the year (August-December), and $3,000 for the second half (January-May).
 
Extracurricular Grant Committee
The Extracurricular Grant Committee is composed of the following D103 Executive Board members: President, Vice President, Treasurer, Sr VP's for each school.  In addition, the school district representatives on the committee include a BOE representative, and one or two D103 School Administrators.  Only the Principal for the school that will benefit from the grant will vote on the request.

Extracurricular Grant Criteria
All ideas are welcome.  We would love to approve every grant!
1. When practical, proposals will be considered in totality to allow decisions based on equity among grades, and classrooms.  
2. The goal of the Extracurricular Grant Program is to benefit as many students as possible.
3. Proposals that are denied solely because of insufficient Extracurricular Grant Funds are encouraged to be resubmitted the following year, and will receive preferential consideration at that time.
4. PTO Extracurricular Grant Funding will not be awarded for projects or materials that are normally provided by the school district.

Extracurricular Grant Terms and Conditions
1. Use the grant funds only as specified in the approved grant application.
2.    All items purchased through the PTO Extracurricular Grant Program become the property of the associated School, (Sprague, Half Day or Daniel Wright).
3. Submit a thoroughly completed Purchase Requisition Form to Katie Reynolds by the due date outlined in the award letter (incomplete forms will be returned until all information has been provided).  Please Note:  All items must be ordered through the District’s Administrative Office.  Please do not place a personal order.  Your order must be received and inventoried by administrative personnel prior to delivery to you.  Thank you for your compliance with this directive!
4. (Optional) To help promote the benefits of this PTO grant program, grant recipients are encouraged to submit a brief summary and picture, if appropriate, to the PTO.  This information may be used on the PTO website, Facebook, and during school events such as Curriculum Nights.
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