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2025 Pre-Health Conference at UC Davis Ambassador Application

🌟 Become a 2025 Pre-Health Conference Ambassador! 🌟

Thank you for your interest in joining us as an Ambassador for the 2025 Pre-Health Conference at UC Davis! This fall, we’re bringing together a diverse group of healthcare professionals, admissions representatives, and health organizations at our Pre-Health Fair and workshop sessions. 

What is Pre-Health Conference? Conference entails everything from engaging directly with health professional schools, exploring diverse career paths, and gaining crucial knowledge to help individuals excel in the admissions process. With over 3,000 attendees each year, the PHC is one of the largest and most impactful events for aspiring healthcare professionals. 

As a part of the ambassador team, you’ll play a vital role in making this event a success—setting up the conference, assisting attendees or exhibitors, and overall helping facilitate the event to ensure an enriching experience for everyone. Don’t miss this incredible opportunity to be at the heart of it all! 🌍

Benefits of Being an Ambassador:

  • Free Conference Admission – Enjoy the Exhibitor Fair and Workshops outside of your shift!
  • Breakfast and lunch provided to all volunteers.
  • Skill Building & Connections – Strengthen teamwork skills and forge meaningful relationships.
  • Exclusive networking opportunities to connect with healthcare professionals and admissions representatives.
  • Open to all UC Davis students– No prior experience needed!
*There is no interview required in the ambassador application process.*

APPLICATION DEADLINE: Tuesday, September 30th @ 11:59pm

More information about conference can be found at: https://prehealthconference.ucdavis.edu/
If you have any questions or experience issues with this application, please email us at prehealthconference@ucdavis.edu.
Email *

Before completing the application, please take time to review the standards expected from each ambassador role. Though each ambassador's role is specific, our conference relies heavily on teamwork. You will collaborate with other volunteers, the student leadership team, and HPA staff, to frequently step beyond your assigned duties to support the event’s success.

Training days will equip you for both general responsibilities and role-specific situations. However, flexibility is crucial—you should be prepared to assist attendees, exhibitors, and speakers with any questions that arise throughout the day of the event.

Requirements for ALL Ambassadors
  • UC Davis student or alumni.
  • Attend training sessions led by the Pre-Health Conference Coordinators during the school year.
  • Be able to collaborate and communicate with the rest of the PHC team including volunteers, coordinators and HPA staff.
  • Be available to volunteer the week prior to conference with in-person tasks such as setting up conference venues as well as organizing, and transporting conference supplies.
  • Serve as a trustworthy resource for attendees, speakers, and representatives, providing assistance as needed.
All ambassadors must be available to attend mandatory trainings on the following dates:
  • In-person Fall Quarter Training - Saturday October 11th, 2025 from 9 am-4 pm
  • One Prep-Shift to prepare for Conference Day - October 13th to October 17th, 2025
  • Conference Day - Saturday October 18th, 2025
Specific Requirements: General Ambassador
Week Prior to Conference Day:
  • Take part in a 1 hour "conference prep shifts" involving a variety of necessary in-person tasks
  • Assemble attendee merchandise bags
  • Assist with organizing, packing, and transporting materials to expedite set-up on the day-of
On the day of Conference:
  • Maintain an efficient flow of the Conference and ensure respective supplies are properly distributed.
  • Direct attendees to designated areas, such as the opening ceremony and workshop rooms.
Specific Requirements: Hybrid Ambassador
  • Possess a valid CA Driver's License
  • Be available for in-person Golf Cart Training - (Friday October 17th, 2025, Time: TBD)
  • Assist transporting materials in golf carts from HPA office and campus
  • Transport speakers from pre-health fair to workshops around campus
  • Help with the duties of General Ambassadors
On the Conference day:
  • Dedicate 1 shift (2 hours) to General Ambassador duties & 1 shift (2 hours) to golf cart duties 
Background Information
This information will be used for conference planning purposes only.
First Name *
Last Name *
UC Davis Email *
Cell Phone Number *
Intended Health Career
What year are you in school? *
Required
Have you attended or worked for the Pre-Health Conference in the past? *
If yes, please describe any previous conference roles you've held (including attendee).
Are there any special accommodations you will require for your role as an Ambassador (i.e. allergies, disabilities, etc.)?
Are you able to lift at least 30 lbs? *
What is your T-shirt size? *
Please rank the positions in order of your interest. *
1st choice
2nd choice
General Ambassador
Hybrid Ambassador
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