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JCCGCI Group Trip Request Form

    Please complete this form to request group transportation for your older adult program. Please request transportation as early as possible, but no less than 2 weeks prior to your planned event. 

    Important: Your trip is not confirmed until you receive an email confirmation from the JCC and a tab has been added to your trip’s Google Sheet. 

    Scheduling Tips:

    Preferred Trip Days for Distant Trips: Mondays, Tuesdays, Thursdays; Please note Wednesdays and Fridays are possible, but are usually more challenging.  Please request early. 

    Ideal Trip Timing for One-Time Local Trips -Trips with a 9:15 AM pick-up and 1:30 PM return are most easily accommodated.  Manageable times:  We do our best to accommodate all requests but please try to schedule trips Monday - Thursday 7:30AM pick-up and a 5pm return.  Friday 7:30AM pick-up - Return must be at least 4 hours before sundown.  

    Local Regular Trip Ideas: Weekly or bi-weekly basis trips:  Bowling (Exercise per NYC Aging), Shopping outings, Walking clubs, Park visits, other local regular community based trips

    Ideal Timing for Local Regular Trips:  Monday–Thursday: 9AM–12PM or 1PM–4PM  Friday: 9AM–12PM

    Please note the required minimum is 5 registered older adults for all group trips.

    - The JCC is not responsible for any tickets purchased for programs or venues.

    -  If your trip is fully dependent on JCCGCI transportation, we strongly recommend waiting to purchase tickets until transportation has been officially approved.

    - For outdoor, weather-dependent trips, please prepare a "Plan B" indoor option (e.g., if a park trip is cancelled, shift to a nearby mall or museum with similar timing)

    Please note - JCC will be closed on the following days and cannot provide transportation: 

    Monday September 1, Tuesday September 23, Wednesday September 24, Thursday October 2, Tuesday October 7, Wednesday October 8, Tuesday October 14, Wednesday October 15, Thursday November 27, Friday November 28

    For all group trip communication - please email Grouptrips@jccgci.org 

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Email *
Today's Date *
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NYC Aging Program ID # (if none - write N/A) *
Name of Person Requesting Trip *
Email of Person Requesting Trip *
Phone number of Person Requesting Trip *
Name of Staff Chaperoning Trip *
A chaperone MUST accompany all trips.
Chaperones should be staff members from the partner organization and must be able to assist clients on and off vehicles and lift walkers, if needed.  
Cell Phone of Chaperone *
Name of Partner Organization/Older Adult Center requesting trip:  *
Address of Partner Organization/Older Adult Center requesting trip:  *
Date of Trip *
Please do not purchase tickets for ANY event, without confirmation of transportation.  
JCCGCI is NOT responsible for loss due to inability to provide transportation to a trip.  
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Alternate Date of Trip 
MUST BE A DIFFERENT DATE THAN ORIGINAL REQUEST
 *
Please note: While we do our best to accommodate all transportation requests, access to vehicles is not always guaranteed. Limiting request to one date - may cause us to be unable to accommodate the trip. 
To help us better support your program, please provide an alternate date in case we are unable to fulfill your initial request.  
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Requested P/U Time *
Time
:
Address of trip pick up:  *
Description of Pick up *
ie. Name of center/Senior Partner; Meeting place landmark
Destination Address *
Destination Description *
Name of Place /Landmark - if a park - please be clear about purpose of trip (exercise group, Older Adult Picnic etc)
Purpose of trip (Recreation / Shopping / Lunch) *
Return pick up Time *
Time
:
Estimated # of Passengers *
Please enter highest number of anticipated participants so vehicles can be scheduled properly.  If numbers drastically drop - please let us know. Vehicles utilized are between 16 and 44 passengers. 
Do you need a wheelchair accessible vehicle?  *
Typically wheelchair accessible vehicles are available for local trips. 
Other information/Comments
ie. 2 stops; if W/C accessible vehicle needed - how many clients need W/C assistance? 
A copy of your responses will be emailed to the address you provided.
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