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Guest Intake Form: Sansara, Panama March 2026 
Winter 2026: March 1 - 7
Sansara, Panama
Hosted by Danielle Barbeau and Jennifer Jarrett

We cannot wait for this adventure to Panama! 

To help us get to know you and prepare for our time together, please take a few moments to complete this form. Please carefully review all retreat policies and expectations. 

Next Steps: 
- After completing this form, please submit your deposit to secure your room (link below) 
- Our team will be in touch to confirm your reservation, room selection, and final payment 

Gracias! 

Jennifer & Danielle  


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First and Last Name *
Email *
Phone *
Street Address *
City, State *
Zip *
Age
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Are you a returning guest to a retreat with Jennifer & Danielle? *
Emergency Contact and Relationship *
Emergency Contact Phone *
Please list any allergies and/or health related issues we should be aware of.  *
Dietary Preferences *
Occupation
Employer
Where do you typically practice yoga? 
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RETREAT OFFERINGS:

• 6 nights of luxury accommodations at Sansara Surf and Yoga Resort
• Twice daily yoga classes overlooking the Pacific Ocean
• Group transportation to and from Panama City (recommended hotels) & Sansara
• Arrival day dinner
• 3 healthy balanced meals each day
• Departure day breakfast
• 1 Complimentary intro to surf in our oceanfront yoga shala
• Complimentary use of SUP boards & cruiser bikes
•Organic spa products in every cabana
• Hypo-allergenic bedding & towels
• Beach bonfire (weather permitting)
• WiFi
• Daily housekeeping *

NOT INCLUDED

• Airfare to Panama City
• Taxi from airport to Panama City Hotel
• Additional excursions, surf school and/or rentals
• Alcohol
• Snacks, smoothies, juices
• Spa treatments
• Items of personal nature
• Travel insurance (recommended)
• Gratuities
• Hotel in Panama City

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TRAVEL LOGISTICS

***Please plan to arrive in Panama City on February 28. On the morning of March 1, a comfortable, air-conditioned bus will transport us to Sansara, via paved highways, with an approximate travel time of 5 hours.

For our return journey, we will depart Sansara by bus on the morning of March 7, heading back to Panama City. To ensure a smooth transition, please schedule your departing flights no earlier than 6 p.m. on March 7. Alternatively, you may wish to spend the night in Panama City and arrange your departure for the following day.***

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Please choose your room below. 

*Priority Pricing offered until 10.1.25 *
 Room assignments are not guaranteed until confirmed due to limited availability. We will follow up and will do our best to place you in your room of choice. Learn more about each room type here.  
  • Listed prices are PER PERSON

  • All of our single occupancy rooms are sold out and the majority of our double occupancy rooms are already sold out (2 remain), so now is the time to reserve your spot. You can:

    • Bring one, two, or three friends and share a room together.

    • Or come solo and let us pair you with a thoughtful roommate match.

    Traveling solo? Many of our guests arrive on their own. Reserve a quad space and we’ll place you with fellow retreat travelers. It’s one of the most beautiful parts of retreat life—arriving as strangers and leaving as family.

    Quad rooms are single-gender. To keep the vibe comfortable for everyone, quads are currently set aside as women-only. But if you and a few friends are planning a guys’ trip, you can reserve the entire quad together! If you’re a man booking solo, just reach out first so we can confirm availability or suggest another great fit.

    Availability is first come, first served. Rooms are confirmed in the order deposits are received.

Roommates & Shared Rooms 

If you already have a roommate(s), please confirm by writing their first & last name(s) below.  *
Are you looking for a Roommate?

ALL SINGLE OCCUPANCY ACCOMMODATIONS ARE CURRENTLY SOLD OUT! PLEASE ONLY SUBMIT A DEPOSIT IF YOU ARE OPEN TO SHARING A ROOM.

If you're open to sharing and would like us to match you with a roommate, just let us know—we're happy to help make it work! Please make a note of this below and we will follow up with you. 

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Deposit:

A non-refundable $500 deposit is required to reserve your spot. Please acknowledge below.
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Required
Payments: We will follow up with you to establish payment plans. You have the option to pay in full. Please select your payment preference. 
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Required
Cancellation Policy:

Payment and Cancellation Policy

Payment:
A non-refundable deposit of $500 is required at the time of registration to secure your spot. The full payment is due 30 days prior to the Retreat start date.

Refunds and Cancellations:

If you notify us via email over 120 days before the Retreat start date that you wish to cancel, we will issue a refund of funds paid for your enrollment, minus the $500 non-refundable deposit.If you notify us via email less than 120 days and more than 90 days before the Retreat start date that you wish to cancel, we will issue a refund of funds paid for your enrollment, minus the $500 non-refundable deposit ONLY if you are able to find a replacement for your spot. This is your responsibility, NOT ours. If you are unable to fill your spot, you will remain responsible for the full cost of your reservation.No refunds or credits are available for cancellations made within 90 days of the Retreat start date, regardless of the reason. This includes personal emergencies, illness, or any unforeseen circumstances.Additionally, no refunds or credits will be issued for no-shows, late cancellations, or early departures from the Retreat.

Double Room Cancellations:
If you are sharing a double occupancy room and you cancel at any time, you will be responsible for covering the additional cost of the room being converted to single occupancy for your roommate. This cost will apply regardless of when your cancellation occurs, as the other guest should not be financially penalized for your cancellation.

Why this policy is in place:
Our retreats are designed with shared accommodations in mind to offer a cost-effective and supportive experience. If a participant cancels from a double occupancy room, it imposes an unexpected financial burden on their roommate. This policy ensures fairness and allows us to provide a seamless, high-quality retreat experience for all attendees.

Please agree to these terms by clicking "I agree" below. 
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Late Payments:

We must pay our tour operators in advance therefore, we must collect your full payment no later than 2.1.26. If full payment is not received in full by this date  a $100 late payment fee will be added to your invoice. 

Please acknowledge below. 

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I understand and agree to the terms of the deposit, payment and cancellation policy.
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Media Release:

Photos and testimonials captured during this program may be shared with participants or used in promotional materials for future programs. By acknowledging below, you grant permission for us to use any photos or comments in which you appear, unless you specify otherwise.

Please confirm your acknowledgment below.

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Travel Insurance:

We strongly encourage you to purchase travel insurance. As seasoned travelers know, unexpected events can arise—whether from family, work, weather, or personal changes. Being prepared with travel insurance ensures you’re financially protected should you need to modify your plans before or during your trip.

By acknowledging below, you understand that if you need to cancel for any reason, your only option for a refund will be through a travel insurance policy you’ve personally secured. Alternatively, a refund may be available if you find someone to take your place and they complete their full payment by 2.1.26.

Please confirm your acknowledgment below.

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Limitation of Liability:

Danielle Barbeau Cook and/or Jennifer Jarrett and any of their special guests are not liable for loss or damage to baggage or property or for personal injury or death resulting from acts, omissions or negligence of any provider of services or accommodations or due to any other causes beyond the control of or for the loss or additional expenses or inconvenience due to acts or omissions of any carrier or any other supplier of services or facilities caused by weather or for any other reason or by change of schedule or anything other causes. Danielle Barbeau Cook and/or Jennifer Jarrett also reserve the right to substitute leaders and to alter the itinerary when deemed necessary or advisable. 

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Required
We can't wait to welcome you to Sansara! 

Is there anything you'd like to share about why you are attending this retreat and/or what you are hoping to get out of this experience? 
NEXT STEPS: To complete your registration, please follow this link to submit your $500 non-refundable, non-transferable deposit. Once we receive your deposit, we will be in touch to set up your payment plan. Please know that your registration is not complete until you submit your deposit. We can't wait to be with you at Xinalani!  *
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