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Video Conference Contact Form
Please enter detailed information for your online or hybrid event planning. We will contact you for a cost estimate based on your selection. Thank you!
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ICTAC - Intercultural Training and Consulting
ICTAC - Intercultural Training and Consulting
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First and last name (main organizer contact)
First and last name (main organizer contact)
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Your organization, affiliation, institution
Your organization, affiliation, institution
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Time
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Event dates, times, event location
Event dates, times, event location
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Time
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Event name or title
Event name or title
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Time
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Type of event
Type of event
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Date
Time
Online
Hybrid
In-Person
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add "Other"
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Number of speakers, instructors, teachers
Number of speakers, instructors, teachers
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Date
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Number of moderators, chairs, co-chairs
Number of moderators, chairs, co-chairs
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Time
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Number of participants
Number of participants
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Date
Time
Number
Text
Length
Regular expression
Greater than
Greater than or equal to
Less than
Less than or equal to
Equal to
Not equal to
Between
Not between
Is number
Whole number
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How can registrants enjoy this event? Is it a:
How can registrants enjoy this event? Is it a:
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Date
Time
paid event
free event
by donation
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or
add "Other"
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Number of live sessions
Number of live sessions
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Time
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Time zones of organizers
Time zones of organizers
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Time
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Indicate type of talks and speaking times
Indicate type of talks and speaking times
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Date
Time
Flash Talk (1 - 5 min)
Short Talk (5 - 15 min)
Long Talk (15 - 30 min)
Keynote (30 - 60 min)
Webinar (more than 60 min, alternating lecturers)
Other:
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Speaker experience with video platforms
Speaker experience with video platforms
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Date
Time
Some
Regularly
Extensive experience
Professional
Zoom meetings or webinars - attended
Zoom meetings or webinars - presented
Presented on other video platforms
Familiar with live chat, Q&A features
Networking platforms - moderated or presented
Breakout rooms
Rows
1.
Zoom meetings or webinars - attended
2.
Zoom meetings or webinars - presented
3.
Presented on other video platforms
4.
Familiar with live chat, Q&A features
5.
Networking platforms - moderated or presented
6.
Breakout rooms
7.
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Columns
Some
Regularly
Extensive experience
Professional
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Conference website and registration
Conference website and registration
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Date
Time
Landing page only
Organizer needs website/webpage for event (no registration)
Organizer needs full registration and event website for event (payment option)
Organizer provides own website/webpage for event but help with updates
Organizer only needs Zoom links to sessions
Other:
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How long do you need the event website to stay alive?
How long do you need the event website to stay alive?
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Date
Time
only during event (1 month)
three months
6 months
1 year
deactive after event and activate again for next event
forever
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or
add "Other"
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Test sessions for speakers or moderators
Test sessions for speakers or moderators
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Date
Time
0-10 speakers
10-20 speakers
20-30 speakers
More than 30 speakers
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or
add "Other"
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Answer key
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Virtual Networking, Poster Rooms, or 'Meet the Speakers' Platform
Virtual Networking, Poster Rooms, or 'Meet the Speakers' Platform
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Multiple choice
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Dropdown
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Checkbox grid
Date
Time
Group chat networking platform
Zoom breakout rooms
Networking via client's own platform
Please offer a demo and let me decide
Other:
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How many individual networking rooms are needed?
How many individual networking rooms are needed?
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Date
Time
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Required tech support for event
Required tech support for event
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Date
Time
Yes
No
Maybe
Presentation test for slides etc (audio, video, graphics)
Speaker test (audio, video, lighting etc) and check-in
Attendee's login support during sessions
Post-editing service for videos
Live customer support
Rows
1.
Presentation test for slides etc (audio, video, graphics)
2.
Speaker test (audio, video, lighting etc) and check-in
3.
Attendee's login support during sessions
4.
Post-editing service for videos
5.
Live customer support
6.
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Columns
Yes
No
Maybe
Add column
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Answer key
(0 points)
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Please select additional services required from ICTAC
Please select additional services required from ICTAC
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Date
Time
Event registration
Organize pre-recorded talks for speakers
Video upload to website
Additional video editing or recording service
Pre-event communication with speakers, attendees
Post-event data upload on client's video platform
Access to video platform access after more than 7 days past event date
Abstract and manuscript collection and management
Promotion (social media, website, emailing)
Statistical reporting
Facilitation of social online event for administrators, organizers, speakers, and attendees
Youtube channel creation and upload for Flash Talks
Fee handling via online payments
Data and file management
Graphic design for branding, logos, session slides
Other:
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Answer key
(0 points)
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How do you wish to store the recordings of your sessions?
How do you wish to store the recordings of your sessions?
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Date
Time
on local computer / storage
upload live stream on Youtube
on external hard drive
keep on Zoom for limited time
keep on Zoom forever
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or
add "Other"
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(0 points)
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Promo material - video trailer production
Promo material - video trailer production
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Date
Time
Basic (30 seconds)
Standard (45 seconds)
Premium (60 seconds)
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or
add "Other"
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Which security level do you need?
Which security level do you need?
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Date
Time
basic
high with end-to-end-encryption (E2EE)
strict (government and industry security standards and legal requirements)
I don't know
Other:
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Any other requests?
Any other requests?
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Date
Time
Answer key
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